Kane County Forest Preserve District, Executive Committee met April 7.
Here are the minutes provided by the committee:
I. Call to Order
The Forest Preserve District Executive Committee meeting was held at 8:30 AM at the Administration Offices located at 1996 S. Kirk Road, Suite 320, Geneva, IL 60134. The meeting was opened by President Chris Kious at 8:30 AM. Remote=*
Members Present:
Attendee Name: Status:
President Chris Kious Present
Commissioner Mavis Bates Present*
Commissioner Dale Berman Present
Commissioner Michael Kenyon Present
Commissioner Drew Frasz Present
Commissioner John Martin Present
Commissioner Myrna Molina Present*
Commissioner Jarett Sanchez Present (via remote@8:32 a.m.)
Commissioner Barbara Wojnicki Present
Others Present:
Commissioners: Allan*, Davoust, Brown; Exec. Dir. Meyers; CFO Stanish & staff Petschke*; Dir. of Ops. Goreth; Landscape Architect Tegge; Dir. of NRM Haberthur & staff Rodeghero*; Dir. of Comm. Affairs Metanchuk & staff Kovach; HR Dir. Yee & staff Misner; Chief of Police & Dir. of Public Safety Burger; Attorney Hodge and Recording Secretary Figliozzi.
II. Approval of Minutes from March 3, 2022
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Barbara Wojnicki, Commissioner SECONDER: Dale Berman, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Barbara Wojnicki ABSENT: Jarett Sanchez |
None.
IV. Presentation and Approval of Bills and Commissioners' Per Diem from March 2022 (Commissioner Sanchez arrived via zoom @ 8:32 a.m.)
| RESULT: MOVED FORWARD BY ROLLCALL VOTE [UNANIMOUS] Next: 4/12/2022 9:00 AM
TO: Forest Preserve District Commission MOVER: Drew Frasz, Commissioner SECONDER: John Martin, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
A. Presentation and Approval of Change Order #10 with Wadsworth Golf Construction Company for the Settler's Hill Golf Course Renovation Project
Exec. Dir. Meyers presented the change order for the Settler's Hill construction project, adjustments included renting a generator to resolve the loss of power issue. Wadsworth Golf Construction Company has completed a majority of the project, however there is an outstanding balance due related to the Change Order #10 request. Funds totaling $5,814,226.37 were budgeted and allocated for the SHGC Renovation Project with Wadsworth Golf Construction Company. In addition, a contingency fund was approved at 5%, $290,712.00, all of which has been used in the prior nine change orders. Presently, there are $515,175.55 funds available for the overall SHGC Project. The total Settler’s Hill Golf Course Project budget is $7,497,400.
DISCUSSION: Commissioner Kenyon asked if the District purchased the generator. Exec. Dir. Meyers indicated that the generator was rented through Wadsworth golf, noting that staff did not anticipate to have it long term. The issue was the installation from Com Ed, power was delayed.
| RESULT: MOVED FORWARD BY ROLLCALL VOTE [UNANIMOUS] Next: 4/12/2022 9:00 AM
TO: Forest Preserve District Commission MOVER: Dale Berman, Commissioner SECONDER: John Martin, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
Exec. Dir. Meyers presented the contract extension with Wight and Company. The Forest Preserve District of Kane County extended a contract for conceptual planning services for the Settler’s Hill Golf Course (SHGC) Start-Up Project which included a location for a future clubhouse, cart storage, cart path circulation to hole #1, driving range parking lot, and resurfacing of the existing parking lot and a portion of the access road. Phase I preliminary design is complete. The original contract totaled $18,900, with final expenditures of $15,000 ($3,900 under contract).
Said funds will be used towards the new contract, which is $15,400 ($11,500; applying remaining $3,900), for a new contract total of $30,400. This next phase of work will include final design, engineering services, bid documents and construction administration for the Settler’s Hill Golf Course Start-Up Project: Cart Path, Parking Lot Resurfacing and Driving Range Parking Lot.
DISCUSSION: None.
| RESULT: MOVED FORWARD BY ROLLCALL VOTE [UNANIMOUS] Next: 4/12/2022 9:00 AM
TO: Forest Preserve District Commission MOVER: Barbara Wojnicki, Commissioner SECONDER: Drew Frasz, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
· Any full time employee who was hired on, or prior to, December 31, 2020 and is still employed with the District on May 1, 2022 shall be awarded a one-time, lump-sum payment of $500.
· Any full time employee who was hired between January 1, 2021 and December 31, 2021 and is still employed with the District on May 1, 2022 shall be awarded a one-time lump-sum payment of $250.
· Any year-round, part time employee who worked at least 500 hours during the 2021 calendar year, and is still employed with the District on May 1, 2022 shall be awarded a one-time, lump-sum payment of $100.
· The Executive Director, Chief Financial Officer, Chief of Planning and Operations and other Director level positions will not be eligible to receive this One-Time COVID-19 Special Compensation.
· Eligible employees will receive the one-time, lump-sum, special compensation during FY2021-2022.
DISCUSSION: Commissioner Kenyon asked if at any point the District encountered employees who refused to work during the shutdown. Exec. Dir. Meyers stated that no one expressed refusal to work. Commissioner Frasz noted that the benefit versus the cost was obvious and commended the staff for their hard work. Commissioner Bates thanked Exec. Dir. Meyers for offering this incentive to the employees.
| RESULT: MOVED FORWARD BY ROLLCALL VOTE [UNANIMOUS] Next: 4/12/2022 9:00 AM
TO: Forest Preserve District Commission MOVER: Dale Berman, Commissioner SECONDER: Drew Frasz, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
A. Presentation and Approval of a Bid to Remove Underground Fuel Oil Tanks at the Schweitzer Woods Forest Preserve
Exec. Dir. Meyers presented the bid for the removal of the underground fuel oil tanks. The District joined with the Friends of the Fox River (FOTFR) non-for profit group on a grant awarded from the Grant Victoria Riverboat, Kane County, to make improvements to the house as well as to remove the underground oil tanks. After removal, the second phase of the project is to test the soil and remediate if necessary.
The Commission approved funding in the 2021/22 fiscal year budget, for the removal of three 550- gallon underground fuel oil tanks at Schweitzer Woods Forest Preserve. The tanks were utilized for storing fuel oil for heating the house and dog kennel. Over the past six years, new furnaces have been installed and the fuel tanks pumped out and abandoned. Due to concerns of the metal tanks deteriorating and possible environmental issues, the tanks should be removed. As part of the removal process, certain underground storage tank (UST) regulations must be met. Since 2009, the Friends of the Fox River has had a License Agreement to utilize the house and the dog kennel. The Friends of the Fox River have been helpful with the upkeep of these structures, and have always met the requirements of the License Agreement.
In 2021, Friends of the Fox River and the District jointly applied for a Grand Victoria Riverboat Fund Grant to help with the maintenance items of the structures, such as new windows, gutters, downspouts, doors etc., as well as the removal of the underground storage tanks (the District’s portion of the project). The project was awarded a total of $31,799, with $10,694 allocated to the removal of the underground fuel tanks. The Commission approved $47,500 in the FY 2021/22 budget for the tanks removal project. The project was publicly bid and sent to 33 vendors with one responding; TriCore Environmental, LLC from Naperville, IL. This company previously completed fuel tank removals for the District, after the purchase of the Brunner Family Farm Forest Preserve. The multiple fuel tank removal was completed within budget and according to specifications.
DISCUSSION: Commissioner Martin asked about the quality of soil if left in the ground. Exec. Dir. Meyers explained that the tanks could erode and contaminate the ground if not taken out. Commissioner Allan asked if the excavated holes would be filled in by staff, Meyers responded, that process is part of the project included in the bid.
| RESULT: MOVED FORWARD BY ROLLCALL VOTE [UNANIMOUS] Next: 4/12/2022 9:00 AM
TO: Forest Preserve District Commission MOVER: Jarett Sanchez, Commissioner SECONDER: Barbara Wojnicki, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
None.
VIII. Closed Session to Discuss Land Acquisition, License Agreements, Potential Litigation and Personnel
The Committee moved into Executive Closed Session @ 8:48 a.m. to discuss license agreements and potential litigation.
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Dale Berman, Commissioner SECONDER: Barbara Wojnicki, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
IX. Communications
Dir. Metanchuk promoted the native plant sale for the Kane Forest Foundation, noting the last day to order plants online is April 15, 2022. Commissioner Davoust reported, a Foundation meeting is scheduled for today, Thursday at 1:00 p.m. virtually via zoom.
Dir. Metanchuk promoted the Earth Day Event on Saturday April 23, all are invited to help plant trees from 10 am-12pm.
Commissioner Kenyon promoted the 4H Club Youth event, volunteers are needed to pair up and share their day with the young people interested in local government.
X. President's Comments
President Kious promoted the monthly Senior Stroll, today Thursday at 10 a.m. at the Rutland Forest Preserve.
XI. Financial Reports
Reports A-C were moved together.
A. Revenue & Expense Report through February 2022
B. Cash & Investment Report: February 2022
C. Bond Investment Report: February 2022
| RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Drew Frasz, Commissioner SECONDER: Barbara Wojnicki, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
The meeting adjourned at 9:05 a.m.
| RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Commissioner SECONDER: Dale Berman, Commissioner AYES: Mavis Bates, Dale Berman, Michael Kenyon, Drew Frasz, John Martin, Myrna Molina, Jarett Sanchez, Barbara Wojnicki |
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