City of Batavia Committee of the Whole met March 22.
Here are the minutes provided by the committee:
Please NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. They are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. They may not reference some of the individual attendee’s comments, nor the complete comments if referenced.
Chair Wolff called the meeting to order at 7:00pm.
1. Roll Call
Members Present: Chair Wolff; Ald. Miller, Russotto, Connelly (remote), Solfa, Baerren, Leman (remote), Ajazi (remote), Malay (remote), Uher, and Vogelsinger (remote)
Members Absent: Ald. Beck, Chanzit and Cerone
Also Present: Mayor Schielke; Laura Newman, City Administrator; Scott Buening, Director of Community and Economic Development (remote); Rahat Bari, City Engineer; Joel Strassman, Planning and Zoning Officer (remote); Wendy Bednarek, Director of Human Resources; Anthony Isom, Assistant to the City Administrator; and Jennifer Austin-Smith, Recording Secretary (remote)
2. Reminder: Please speak into the microphone for BATV recording
3. Approve Minutes for January 25, 2022
Motion: To approve minutes for January 25, 2022
Maker: Solfa
Second: Uher
Roll Call Vote: Aye: Solfa, Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly
Nay:
11-0 Vote, 3 Absent, Motion carried.
4. Items to be Removed/Added or Changed
None.
5. Matters from the Public (For Items NOT on Agenda)
None.
6. Resolution 22-038: Final Plat of Winding Creek Subdivision Phase, Pulte Home Co., Applicant (JS 3/17/22) CD
Strassman reviewed the memo with the Committee of the Whole (COW).
Motion: To recommend approval of Resolution 22-038: Final Plat of Winding Creek Subdivision Phase, Pulte Home Co., Applicant
Maker: Wolff
Second: Solfa
Roll Call Vote: Aye: Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly, Solfa
Nay:
11-0 Vote, 3 Absent, Motion carried.
7. Resolution 22-039-R: Plat of Dedication of Branson Drive (Crossing of McKee Tributary for Winding Creek Subdivision) Phase, Pulte Home Co., Applicant (JS 3/17/22) CD
Motion: To recommend approval of Resolution 22-039-R: Plat of Dedication of Branson Drive (Crossing of McKee Tributary for Winding Creek Subdivision) Phase, Pulte Home Co., Applicant
Maker: Wolff
Second: Solfa
Roll Call Vote: Aye: Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly, Solfa
Nay:
11-0 Vote, 3 Absent, Motion carried.
8. Resolution 22-040-R: Plats of Easement (Bike Path and Sanitary Sewer on McKee Tributary Property for Winding Creek Subdivision, Pulte Home Co., Applicant (JS 3/17/22) CD
Motion: To recommend approval of Resolution 22-040-R: Plats of Easement (Bike Path and Sanitary Sewer on McKee Tributary Property for Winding Creek Subdivision, Pulte Home Co., Applicant
Maker: Wolff
Second: Solfa
Roll Call Vote: Aye: Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly, Solfa
Nay:
11-0 Vote, 3 Absent, Motion carried.
9. Resolution 22-041-R: Authorizing the Execution of a Stormwater Detention Easement Agreement with Pulte Home Co. (Use of McKee Tributary Property for Winding Creek Subdivision), Pulte Home Co., Applicant (JS 3/17/22) CD
Motion: To recommend approval of Resolution 22-041-R: Authorizing the Execution of a Stormwater Detention Easement Agreement with Pulte Home Co. (Use of McKee Tributary Property for Winding Creek Subdivision), Pulte Home Co., Applicant
Maker: Wolff
Second: Solfa
Roll Call Vote: Aye: Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly, Solfa
Nay:
11-0 Vote, 3 Absent, Motion carried.
10. Resolution 22-037-R: Authorizing Supplement #1 for Engineering Services for the Prairie Street and Wilson Street Intersection Improvements Project with TranSystems Corporation (RB/TG 3/2/22) CS
Russotto and Bari reviewed the memo with the COW.
Motion: To recommend approval of Resolution 22-037-R: Authorizing Supplement #1 for Engineering Services for the Prairie Street and Wilson Street Intersection Improvements Project with TranSystems Corporation in the amount of $49,828.00
Maker: Russotto
Second: Miller
Roll Call Vote: Aye: Russotto, Connelly, Solfa, Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller
Nay:
11-0 Vote, 3 Absent, Motion carried.
11. Resolution 22-042-R: Authorization to Purchase a Drone from Seiler Design Solutions (AMP 3/14/22) CS
Bari discussed the resolution with the Committee. Bari noted that the drone is available to the entire City to utilize. Chair Wolff asked if there were people who had a license to fly the drone and Newman answered there are two people on staff who are currently licensed.
Motion: To recommend approval of Resolution 22-042-R: Authorization to Purchase a Drone from Seiler Design Solutions in the amount not-to-exceed $20,908.00
Maker: Russotto
Second: Miller
Roll Call Vote: Aye: Russotto, Connelly, Solfa, Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller
Nay:
11-0 Vote, 3 Absent, Motion carried.
12. Resolution 22-046-R: Acceptance of Public Sidewalk, Watermain and Sanitary Sewer System and Authorize the City Engineer to Release the Letter of Credit for Public Improvements at 2401 Hawks Dr. Aka Windmill Landings (RB) CS
Russotto summarized the memo with the Committee of the Whole (COW). Bari discussed the Letter of Credit process.
Motion: To recommend approval of Resolution 22-046-R: Acceptance of Public Sidewalk, Watermain and Sanitary Sewer System and Authorize the City Engineer to Release the Letter of Credit for Public Improvements at 2401 hawks Dr. Aka Windmill Landings
Maker: Russotto
Second: Miller
Roll Call Vote: Aye: Russotto, Connelly, Solfa, Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller
Nay:
11-0 Vote, 3 Absent, Motion carried.
13. Resolution 22-045-R: Authorizing Execution of an Intergovernmental Agreement with the Batavia Township and Countryside Fire Protection District for Fire Protection Services (LN 3/16/22) GS
Wolff discussed the memo with the COW.
Motion: To recommend approval of Resolution 22-045-R: Authorizing Execution of an Intergovernmental Agreement with the Batavia Township and Countryside Fire Protection District for Fire Protection Services
Maker: Wolff
Second: Miller
Roll Call Vote: Aye: Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly, Solfa
Nay:
11-0 Vote, 3 Absent, Motion carried.
14. Ordinance 22-16: Establishing an Administrative PSEBA Process
Bednarek discussed the ordinance with the COW. Bednarek discussed the Public Safety Employee Benefits Act (PSEBA) and noted that PSEBA is a costly unfunded mandate. The City currently has five active PSEBA claims. The annual cost of PSEBA to the City is $140,040. Bednarek discussed health insurance claims and premiums of PSEBA applicants. As a City, a way to control the PSEBA costs is to get in front of it. Bednarek recommends establishing a PSEBA application process to ensure there is a consistent and fair process in determining PSEBA eligibility and reducing potential inappropriate City expenditures for applicants who are not entitled to this benefit.
Motion: To recommend approval of Ordinance 22-16: Establishing an Administrative PSEBA Process
Maker: Wolff
Second: Miller
Roll Call Vote: Aye: Wolff, Baerren, Leman, Ajazi, Malay, Uher, Vogelsinger, Miller, Russotto, Connelly, Solfa
Nay:
11-0 Vote, 3 Absent, Motion carried.
15. Project Status
Newman reported on the following:
• The City has filled the Communications Manager position.
• Staff has conducted second round interviews for the Electric Engineer position.
• The HR Specialist has conducted engineering intern interviews with the Public Works staff.
• The Starbucks and Chipotle are ready to have their interior finish permits.
• The 1252 Pearson Drive spec building has found a tenant.
• Sturdy Shelter Brewing has received their building permit and interior build out has begun.
• Formal submittal has been made to IDOT to remove the pedestrian crossing at Batavia Avenue and McKee Street.
• Annual sidewalk repair and road resurfacing programs are ready for bidding by April.
o Sidewalk construction is projected to happen in June and July.
o The resurfacing is scheduled for August and September.
16. Other
Uher asked if Nicor is going to fix our crosswalks from when they tour them up and have the faux brick put in again. Bari answered that he is working with Nicor on this issue.
17. Adjournment
There being no other business to discuss, Chair Wolff asked for a motion to adjourn the meeting at 7:44pm; Made by Uher; Seconded by Sofa. Motion carried.
http://www.cityofbatavia.net/AgendaCenter/ViewFile/Minutes/_03222022-1894
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