Kane County Reporter

Kane County Committee of the Whole met March 29.

Here are the minutes provided by the committee:

Kane County

KC Committee of the Whole

Meeting Minutes

Tuesday, March 28, 2023 4:00 PM County Board Room

1. Call To Order

Madam Chair Pierog called the meeting to order at 4:02 PM.

PRESENT Board Member Mavis Bates

Board Member Dale Berman

Board Member Ron Ford

Board Member Michelle Gumz

Board Member Leslie Juby

Board Member Michael Kenyon

Board Member Chris Kious

Board Member Anita Lewis

Board Member Michael Linder

Board Member Bill Roth

Board Member Cherryl Strathmann

Board Member Vern Tepe

Board Member Rick Williams

Chairman Corinne M. Pierog

REMOTE Board Member Deborah Allan

Board Member Gary Daugherty

Board Member Mo Iqbal

Board Member Bill Lenert

Board Member Myrna Molina

Board Member Monica Silva

Board Member Clifford Surges

ABSENT Board Member Mark Davoust

Board Member Jarett Sanchez

Board Member Bill Tarver

Board Member David Young

Also present: Spec. ASA Shepro; ITD & Bldg. Mgmt. Exec. Dir. Fahnestock; Policy Dir. Josh Weger; Purchasing Dir. Kietzman; Trans. Chief of Staff Rickert*; Jason Dwyer from Wight and Co.; ITD staff Tierney; and members of the press and public.

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes: February 28, 2023

RESULT: APPROVED BY UNANIMOUS CONSENT

MOVER: Chris Kious

5. Public Comment

None.

6. Presentations/Discussion

Madam Chair provided a brief background of the Responsible Bidder Ordinance (RBO). She spoke on the importance of pre-apprenticeship and various funds that have been given to local organizations to maintain diverse certification programs. She introduced Josh Weger, who is the Policy Dir. for the Indiana, Illinois, Iowa Foundation for Fair Contracting.

A. Illinois Responsible Bidder Ordinance (Josh Weger, Policy Director, Indiana, Illinois, Iowa Foundation for Fair Contracting)

Policy Dir. Weger provided a presentation on the history and goals of working with the Indiana, Illinois, Iowa Foundation for Fair Contracting. He stated that this organization has been in existence for 23 years and focuses on benefiting the construction industry, as well as expanding tax payer value. He spoke on his experience and the definition of a 'responsible bidder'. The law requires that construction contracts be awarded to the lowest responsible bidder, as long as that selection is within the public interest and is without fraud. He explained that the meaning is clearly defined in state legislation, but fails to be as clear for local government. This issue led to the creation of the Responsible Bidder Ordinance (RBO). He cited various examples of collar counties who have adopted RBO's. He stressed that the ordinance model put forth by his organization solely pertains to construction. The term 'responsible' in this ordinance refers to a set of standards that include proof of business and trade licenses, no tax liens or delinquencies, disclosure of law violations, workman's compensation insurance, a statement of compliance with the Illinois Prevailing Wage Act, a copy of the contractor's substance abuse prevention program, OSHA training, and evidence of apprenticeship training program participation. He elaborated on trade apprenticeships and the importance of industry growth. He noted that sub-contractors will be held to the same requirements as primary contractors. He spoke on competition, the impact on small businesses, and cost effectiveness. Discussion ensued.

B. Facilities Master Plan (Roger Fahnestock, Executive Director, Information Technologies & Building Management Department and Jason Dwyer, Wight and Company)

ITD & Bldg. Mgmt. Exec. Dir. Fahnestock provided a brief history on the Facilities

Master Plan (FMP), which included a space needs analysis and assessment report. He stated that it was completed and three architectural firms responded to an RFQ. From that hiring process, he introduced Jason Dwyer from Wight & Co.

Mr. Dwyer cited a previous plan for the County and detailed his company's FMP proposal for implementation. He presented a number of steps in a six-month process to complete this plan. He focused on space concerns for the judicial campus to accommodate growth, as well as condition and accessibility challenges in governmental buildings that are currently occupied. He stated that step one is to engage the County for their input on better tailoring the plan to suit various needs. He mentioned setting up a meeting to accomplish this step with a tentative date of April 12, 2023. Step two is to test multiple solution options, both short and long term. This would allow different projects to move forward simultaneously. He provided an example of previous work in a neighboring county. He spoke on getting creative with fundingsources, reporting regular plan updates, exploring building modifications, and expectations. He mentioned that the goal is to present the final FMP at the Administration Committee meeting on September 13, 2023. Much discussion ensued regarding customer-facing functions on campus and previous plans.

7. Executive Session (if needed)

None.

8. Adjournment

RESULT: APPROVED BY VOICE VOTE

MOVER: Michael Kenyon

SECONDER: Clifford Surges

This meeting was adjourned at 5:20 PM.

https://www.countyofkane.org/MeetingMinutes/6604/23-3-28.pdf