Kane County Administration Committee met April 20.
Here are the minutes provided by the committee:
1. Call to Order
Chairman Kious called the meeting to order at 11:02 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Chris Kious | Kane County | Chairman | Present | |
| John Martin | Kane County | Vice Chair | Present | |
| Dale Berman | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Absent | |
| Ron Ford | Kane County | Board Member | Absent | |
| Drew Frasz | Kane County | Board Member | Present | |
| Michelle Gumz | Kane County | Board Member | Absent | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Present | |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Present |
2. Approval of Minutes: April 13, 2022
The approval of minutes was deferred.
3. Public Comment
None.
4. Facilities Management
A. Executive Director’s Report: Roger Fahnestock
Bldg. Mgmt. Interim Exec. Dir. Fahnestock reviewed the past few weeks with the Bldg. Mgmt. Department. He noted that time has been spent catching up on invoices, contracts, and projects within the office. Referencing a presentation, Fahnestock spoke on organization, staffing, finances, the Capital program, maintenance challenges, recommendations, requests, demolition of buildings, and safety systems. He spoke on the short-term and long-term plans. Fahnestock provided the current Organizational Chart and detailed each position. He detailed the Budget Performance Report, which showed that Bldg. Mgmt. was underspending in salaries/wages, Contractual/Consulting, and commodities. He indicated that $5.5M was budgeted for Capital Projects. Fahnestock discussed several Maintenance Budget challenges at the Government Center, JJC, and Sheriff’s Facilities. He spoke on challenges in hiring that has resulted in vacancies and a workload increase. Fahnestock listed recommendations to address hiring and staffing. He provided a proposed Organizational Chart that included additional positions. Fahnestock discussed an increase in salary, wages, and benefits that would be within the budget. He reiterated the importance of a fully staffed department in order to address all of the issues that need attention. He described and detailed three types of maintenance, which are preventative, reactive, and deferred. The largest percentage of needed maintenance is deferred. Fahnestock spoke on the need to reevaluate and prioritize the deferred projects. He stated the goal would be preventative maintenance instead of deferred maintenance. He discussed funding for the Capital Program. He requested consensus to use Contingency Funds for the Capital Program. The request was supported by consensus. Fahnestock discussed several demolition projects which were budgeted in FY22 noting additional structures that need consideration.
The Committee gave consent to Fahnestock for the demolition projects. Fahnestock discussed the process of vacating the structures for demolition. He spoke on the demolition of the old Coroner’s Office, which was being used for refrigeration of vaccines. Fahnestock talked about safety systems and ADA walkthroughs to identify any additional issues. He mentioned the Janitorial Services and Grounds Services, which need further evaluation. Fahnestock provided a summary of items that Bldg. Mgmt. would like to address. He answered questions from the committee.
5. Information Technology
6. New Business
None.
7. Old Business
None.
8. Reports Placed On File
| RESULT: APPROVED BY UNANIMOUS CONSENT
MOVER: Kenneth C. Shepro, Ex-Officio County Board Vice-Chair AYES: Chris Kious, John Martin, Dale Berman, Drew Frasz, Kenneth C. Shepro ABSENT: Mark Davoust, Ron Ford, Michelle Gumz |
Return to Open Session
10. Adjournment
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Kenneth C. Shepro, Ex-Officio County Board Vice-Chair SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Drew Frasz, Kenneth C. Shepro ABSENT: Mark Davoust, Ron Ford, Michelle Gumz |
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=3264&Inline=True
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