Kane County Reporter

Kane County Human Services Committee met June 9.

Here are the minutes provided by the Committee:

1. Call to Order

Chairman Surges called the meeting to order at 9:00 a.m. He congratulated Jamie Lobrillo for being appointed as the Interim Executive Director of Human Resources Management by the Full Board on June 8, 2021.

Attendee Name	Organization	Title	Status	Arrived
Clifford Surges	Kane County	Chairman	Present
Anita Lewis	Kane County	Vice Chair	Absent
Deborah Allan	Kane County	Board Member	Present
Mavis Bates	Kane County	Board Member	Absent
Mark Davoust	Kane County	Board Member	Late	9:10 AM
Mo Iqbal	Kane County	Board Member	Absent
Michael Kenyon	Kane County	Board Member	Present
Corinne M. Pierog	Kane County	Ex-Officio County Board Chair	Present
Kenneth C. Shepro	Kane County	Ex-Officio County Board Vice Chair	Present

Chairman Surges acknowledged that the Meeting would continue without a quorum and no voting.

Also present: County Board Members: D. Brown; M. Gumz and C. Strathmann; Assistant State’s Attorney V. Coyle; HRM Interim Exec. Dir. J. Lobrillo; VAC Supt. Zimmerman; ITD Dir. Fahnestock & staff Peters;

2. Approval of Minutes: May 12, 2021 and May 27, 2021

Deferred until later in the agenda due to lack of a quorum.

3. Public Comment

None

4. Monthly Financial Reports

The monthly financial report was included in the agenda packet for review.

5. Veteran's Assistance Commission

Supt. Zimmerman acknowledged the Veteran’s Assistance Commission report was included in the agenda packet for review. Zimmerman shared an instance pertaining to a Viet Nam Veteran’s claim that was in process for two years and because of a communication from the veteran’s hospice provider the claim was expedited enabling a decision resulting in a $68K pay out for back pay prior to his passing. These efforts enabled the funds to become available for his family. Chair Surges commented on how refreshing it was to hear a success story. He reported Zimmerman's importance to the Veteran's Assistance Commission and this Committee and noted a compensation increase is being reviewed.

6. Department of Human Resource Management

Co - Chair Davoust joined constituting a Quorum.

A. Monthly Blue Cross Blue Shield Invoice

Interim Dir. Lobrillo reported the claim reporting is up from May. She noted it may be a result caused by delays in care during the pandemic. She reported a 2019 billing error that would result in a $23,790 credit next month. Chair Surges gave a brief explanation for Board Members not aware of these billing issues and explained the phrase paid up used during the ongoing

management of these invoices.

B. Monthly BCBS/MERP Graph

Interim Dir. Lobrillo acknowledged the number of employees participating in MERP. She gave a brief explanation of the MERP coverage offered to County Employees.

C. Assured Partners (Group Alternatives)

Interim Dir. Lobrillo acknowledged a merger has transpired in Group Alternatives. She noted there were no residual effects to the County. Group Alternatives would now be known as Assured Partners. Surges noted it would have no impact on Mike Baker and his team. Lobrillo used the provided Global Financial Tracker to update the Committee on the County’s Reserve Funding. Chair Surges noted we are paying a little higher than was anticipated. Surges added there had been no adjustments made to the employee’s portion this year. Lobrillo reported the trends over the last two years indicate our position is positive.

D. Monthly Applicants and Staff Changes

Chair Surges noted the numbers are back to a normal trend after the election cycle. Lobrillo reported increased retirements have brought the numbers up.

E. Monthly Workers Comp Reports

Interim Dir. Lobrillo reported worker’s compensation claims are trending normal. She referenced the liability report and the cost per claim for this year and noted it appeared high. Lobrillo explained the increase was pushed up due to 3 liability claims that are each holding a $50K reserve. She added if those claims were removed the trends would be normal. Chair Surges explained the effects of new claims and the County's self-insured status and how all factors affect the Reserves. Member Allan thanked Chairman Surges for being so thorough.

7. Compliance

Interim HRM Dir. Lobrillo noted currently 66% of the staff have taken the sexual harassment training. 8. Old Business

Resolution: Amending Employee Policy Handbook Prohibiting Harassment

Interim Dir. Lobrillo acknowledged this item was tabled last month and reported the sexual harassment policy had been updated to incorporate other forms of harassment. The policy has been reviewed by Assistant State’s Attorney Coyle. Lobrillo noted she has a red lined version of the edits. Member Allan requested the red lined version be distributed to the full Board.

RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 7/7/2021 9:00 AM TO: Executive Committee MOVER: Mark Davoust, Board Member SECONDER: Deborah Allan, Board Member AYES: Clifford Surges, Deborah Allan, Mark Davoust, Michael Kenyon ABSENT: Anita Lewis, Mavis Bates, Mo Iqbal

9. New Business

A. Employee Recognition and Events

Chair Surges reported the planning of an employee recognition event. Dir. Lobrillo added the event would honor 30 employees and their accomplishment of 20 years of service. She discussed available funds and noted tax dollars could not be applied. Lobrillo suggested the Event be done in August. Lobrillo reported she has spoken to the Finance Department and it was suggested a budget be created for transparency. Lobrillo added the Department Heads would be included in the planning along with Human Resources Management staff Christine Miller and Board Member Michelle Gumz. Member Brown discussed the importance of inviting family. Further discussion ensued.

B. Resolution: Adopting Identity Protection Policy to the Personnel Policy Handbook

Interim Dir. Lobrillo reported the resolution requested authorization for the addition of the Identity Protection Policy to the Personnel Policy Handbook.

RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 6/23/2021 9:00 AM TO: Finance and Budget Committee MOVER: Deborah Allan, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Deborah Allan, Mark Davoust, Michael Kenyon ABSENT: Anita Lewis, Mavis Bates, Mo Iqbal

10. Executive Session (If Needed)

None

11. Reports Placed On File

RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS] MOVER: Mark Davoust, Board Member SECONDER: Michael Kenyon, Board Member AYES: Clifford Surges, Deborah Allan, Mark Davoust, Michael Kenyon ABSENT: Anita Lewis, Mavis Bates, Mo Iqbal

12. Adjournment

RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS] MOVER: Michael Kenyon, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Deborah Allan, Mark Davoust, Michael Kenyon ABSENT: Anita Lewis, Mavis Bates, Mo Iqbal

This meeting was adjourned at 9:38 a.m.

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