Kane County Administration Committee Met April 14.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Kious called the meeting to order at 10:00 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Chris Kious | Kane County | Chairman | Present | |
| John Martin | Kane County | Vice Chair | Present | |
| Dale Berman | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Present | |
| Ron Ford | Kane County | Board Member | Present | |
| Drew Frasz | Kane County | Board Member | Present | |
| Michelle Gumz | Kane County | Board Member | Present | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Present | |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Absent |
2. Approval of Minutes: February 10, 2021 & March 10, 2021
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
The financial reports were attached to the agenda for review and are on file. No oral report. 4. Public Comment
None
5. Facilities Management (Change in the Agenda)
Chair Kious requested committee members refer to item 9 Construction 2-3.
A. Capital Projects Update
1. Multi-Use Facility Update
Dir. Allen noted today would be the last Multi Use Facility update and reported the Grand Opening Celebration was planned for April 30, 2021. Allen gave a brief oral report and noted the project is moving along smoothly and on schedule. Allen acknowledged the development department had completed their inspections required for the occupancy permit.
2. Building "B" Lower Roof Replacement
Dir. Allen reported this project would be progressing now that the Board has approved the resolution supporting new architects.
3. Building "C" Roof Top Units
Dir. Allen reported an equipment delay is causing an interruption in getting these units running properly.
4. Coroner's Office Demolition
Dir. Allen reported progress would begin after a contract is awarded to a new A/E firm for items 4 through 7.
5. Fabyan Rd Building Management Office Demolition
6. Parking Lot Repairs, Seal Coating, Crack Filling
7. Sidewalk Repairs and Replacement
8. CARES Act
Dir. Allen reported all CARES Act items have been installed.
9. Building C/IAQ
Dir. Allen reported this is similar to item 3 concerning air quality and also experiencing an equipment delay.
B. Resolution: Authorizing Contract for Elevator Modernization Project: Government Center Campus Building "A"
Dir. Allen reported the elevator in Building A is dated and was deemed it was better to replace than maintain. Member Ford shared his experience and thoughts on the importance of elevator maintenance. Madam Chair affirmed measures need to be done to incorporate safety and accessibility. Allen reported planning to accommodate all visitors during the construction time in building A and the implementation of temporary lifts and/or a man slide. Allen reported he is also reviewing the possibility for manual assistance and/or an appointment scheduling strategy. He affirmed he would consult with the state’s attorney’s office for our legal requirements. Further discussion occurred on the narrow staircases and additional access possibilities by the committee. Member Allen commented on the beauty of Building A and the pleasant atmosphere it has created for people that use and work there. She suggested employee feedback be gathered before any master planning or relocation.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/28/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Ron Ford, Board Member SECONDER: Michelle Gumz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Dir. Allen acknowledged items C and D were requested Village items that were included in the packet for review. He gave a brief oral report.
D. Facility Usage: 2021 CASA HATCH
Dir. Allen acknowledged 2021 CASA information was included in the packet. No oral report.
6. Information Technology
A. Discussion: Forest Preserve Chargebacks
Dir. Fahnestock briefly reviewed a fee study from September 2020 for non-general fund offices and agencies that utilize Information Technologies (IT) services in some capacity. He continued reviewing the staff services labor portion of IT’s budget and the need to recovery revenue for these services. He used a visual presentation to report a formula created for the Kane County Forest Preserve (KCFP) and the charge back proposal he has provided them. He discussed how IT is primarily funded by special revenue and support received from their services. He noted closing the gap is financially important to the ITD. He reported FP Dir. Myers has proposed the KCFP pay a 20% increase till they catch up. He thanked Myers for her understanding and offer. Further discussion occurred. He reported the next step is to create an IGA that would establish and authorize the rates and then have that document reviewed by the state’s attorney’s office. Fahnestock anticipated the review being complete and ready for the full Board approval in June 2021. He responded to additional Committee questions by reviewing the methodology used producing the fee study and how IT services are utilized differently throughout the County. He reported how these services are unique to each department. Fahnestock reported the fee study done specifically for the KCFP reflected a yearly fee of $202,741 and noted phasing in that full price would take 10 years.
B. Resolution: Authorizing an Agreement with T-Mobile USA, Inc., for the “Connecting Heroes” Program
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/28/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz, |
C. Resolution: Authorizing License Agreement with the City of West Chicago
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/28/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
D. Resolution: Authorizing Easement Agreement with SBA Edge, LLC
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/28/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Dale Berman, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz, |
A. Discussion: Native Landscape Maintenance RFP
Dir. Allen reported this RFP was in its final form.
B. Discussion: ADA Sidewalk Project
Dir. Allen reported this project would require $26K and would be deferred for 1 year for allowance to adjust the budget. This decision was made by the SSA.
8. Vehicles
None
9. Construction
1. Discussion: Facilities Master Planning
Dir. Allen introduced Jason Dwyer of Wight & Company to address the committee. Dwyer began giving a historical account of master planning in Kane County. He noted that the County had done a great job planning for the future and allowing adjustments. He reviewed the timeline of the judicial campus that began in the 1980’s to present time and the addition of the Multi Use Facility on the site in 2021. He reviewed plans to potentially expand the campus. He continued discussing possible office space expansion and consolidation opportunities. He reviewed the data used for this analysis and gave projections on space needed moving forward. He noted the need for storage to accommodate requirements in the new crime bill related to the body cam videos.
Dwyer discussed the comprehensive planning process and how the plan would sustain goals, incorporate socio-economic diversity, and include disaster planning, judicial system changes and a capital budget. He reported Wight & Company does have the capability to assist with planning and obtaining funding opportunities. He reviewed the following stages as understanding and identifying the vision, goals, facilitation and prioritization of future planning and project management leading to the final recommendations.
Member Frasz noted capital projects had been put on hold and pointed out the need to review and update this master plan. He briefly discussed Wight & Company’s experience with Kane County and our partnering communities. Further discussion occurred. Member Martin discussed the importance of acknowledging change and building it into the current thought processes.
Member Bates briefly discussed a project for a solar field on the judicial center property. Dwyer acknowledged preliminary discussions regarding the solar field property placement. He noted White had experience doing similar projects. Madam Pierog discussed the importance of Public Health inclusion in the master plan. Allen affirmed it would be better from a maintenance stand point if we envelop our divisions on the same campus. Allen recommend the development of an internal team or subcommittee.
2. Discussion: JJC 2nd Courtroom Buildout
Judge Hull thanked the committee for allowing him to speak in the beginning of the agenda. He addressed the committee asking for their approval to move the resolution in regard to the JJC 2nd Courtroom buildout on to the Finance and Budget Committee and then County Board. He provided an anticipated completion date of January 2022 and discussed further the increase in abuse and neglect case and need to accommodate the growing case load. The project would combine the 3rd Street and JJC Courtroom using existing space at an estimated $851K. Hull reported one time Covid 19 savings on various line items in the judiciary budget and funds from a new Judicial facilities fee that were confirmed by the state’s attorney’s office can be applied to the build out. He requested the approval to use $125k in Capital funds and $720K in Covid-19 savings from this Committee to move on to the Finance and Budget Committee. Further discussion occurred by the Committee. Member Bates questioned if the Kane County Green Building Policy would be applied. Allen confirmed it would. Member Frasz inquired when the capital funds would be returned. Hull stated with the significant Covid-19 savings he had no anticipation of issues returning the funds. He noted the funds earned from the Judicial Facility funds could completely fund the project. Member Martin questioned if the pandemic has created the abuse and neglect case rise and would the need continue after the pandemic. Hull noted nothing indicates the abuse and neglect cases reducing.
3. Resolution: Authorizing the Buildout of a Second Courtroom at the JJC
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/28/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
None
11. Old Business
Dir. Allen reported the opening of an additional mass vaccination site at the Eastside Recreation Center in Elgin on 4/7/2021. He noted it is running very smoothly. Member Bates thanked Madam Chair and everyone involved for the opening of the mass vaccination site in Aurora.
Third street electrical review began
12. Reports Placed On File
| RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Ron Ford, Board Member SECONDER: John Martin, Vice Chair AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
None
14. Adjournment
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Mark Davoust, Board Member SECONDER: John Martin, Vice Chair AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=2944&Inline=True
Alerts Sign-up