Village of East Dundee Village Board Met Jan. 4.
Here is the minutes provided by the board:
CALL TO ORDER
President Miller calls to order the Village of East Dundee Regular Village Board Meeting at 6:00 p.m.
ROLL CALL:
Trustees Lynam, Selep, Wood, Mahony, Andresen, Kunze and President Miller.
Also in attendance, Administrator Jennifer Johnsen, Assistant Administrator Brad Mitchell, Village Attorney Greg Smith, Police Chief George Carpenter, Finance Director Brandiss Martin, Building Inspector Chris Ranieri, Village Engineer Joe Heinz, Management Analyst Amanda Rafter and Village Clerk Katherine Diehl.
PLEDGE OF ALLEGIANCE: None
PUBLIC COMMENT (Agenda items only): None
CONSENT AGENDA: None
AGENDA:
A. Motion to Approve the Special Village Board Meeting Minutes Dated December 14, 2020
Motion to Approve the Special Village Board Meeting Minutes Dated December 14, 2020 by Lynam/Mahony.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
B. Motion to Approve an Ordinance Approving the Plat of Easement for 811 E. Main Street, East Dundee, IL 60118
Motion to Approve an Ordinance Approving the Plat of Easement for 811 E. Main Street, East Dundee, IL 60118 by Mahony/Andresen.
Discussion:
Trustee Lynam asked if the plat of easement should have been done prior to the development of the property. Property owner and applicant, Joe Billitteri, stated that at the time, he was considering subdividing the lot. Engineer Heinz added that the development was originally to be a subdivision of the two lots. The developer has since elected to not subdivide the property. He said the Village still needs easement.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
C. Motion to Approve an Ordinance Authorizing a First Amendment to the Development Agreement by and Between the Village of East Dundee and 811 Main St Apt LLC (855 E. Main Street Development)
Motion to Approve an Ordinance Authorizing a First Amendment to the Development Agreement by and Between the Village of East Dundee and 811 Main St Apt LLC (855 E. Main Street Development) by Lynam/Mahony.
Discussion:
Trustee Kunze asked if this was just an agreement to change the previously agreed upon deadline and there are no other changes to the financials or anything more. Administrator Johnsen stated that that is correct.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
D. Motion to Approve a Resolution Approving A Grant of Temporary Construction Easement and Permanent Ingress and Egress Easement (National Tool Driveway Extension)
Motion to Approve a Resolution Approving A Grant of Temporary Construction Easement and Permanent Ingress and Egress Easement (National Tool Driveway Extension) by Kunze/Wood.
Discussion:
Trustee Lynam asked if the grant funding has been received by the Village. Administrator Johnsen explained that there are two grant components. The EDP grant in not yet in hand, which is the grant that is awarded for the Route 72 and Christina Drive intersection improvements and signalization. She stated that a portion is awarded by IDOT and the remainder will be fronted by Speedway. Speedway will then be reimbursed the balance by the Village over the 15-year lifetime per their development agreement. Johnsen went on to explain that the secondary grant is received in two portions. One portion is for $25,000, sponsored by Senator DeWitte, in which the Village has begun the paperwork for reimbursement. The second portion is for $275,000 which has been earmarked in the Capital Bill upon the Village’s request for Capital funding and is not yet in hand. She advised that all has been budgeted for and will be reimbursed through these grant processes. Lynam asked how the Village will be affected if any of the grant components fall through. Johnsen explained that the redevelopment agreement with Speedway was drafted to reimburse 40% of sales tax over 15 years. This was drafted prior to knowing if there will be any grant funding. There will be a downward adjustment for any grant money received. Lynam next asked if the cost of the signalization has changed due to the CAT project. Johnsen advised that the coast has increased due to a fourth leg added to the intersection which will be funded by Caterpillar. There is a redevelopment agreement in place with CAT due to some of those costs.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
E. Motion to Award the National Tool Driveway Project Contract to A. Lamp Concrete Contractors, Inc. in the Amount of $198,517.50 and Authorize the Village President and Village Clerk to Execute the Contract Documents and All Other Forms Required During the Course of the Project
Motion to Award the National Tool Driveway Project Contract to A. Lamp Concrete Contractors, Inc. in the Amount of $198,517.50 and Authorize the Village President and Village Clerk to Execute the Contract Documents and All Other Forms Required During the Course of the Project by Andresen/Mahony.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
F. Proclamation for “REALTOR® ASSOCIATION OF THE FOX VALLEY” Day
President Miller proclaimed January 13, 2021, as the 100TH Anniversary of the REALTOR® ASSOCIATION OF THE FOX VALLEY in the Village of East Dundee.
FINANCIAL REPORTS:
A. Warrants List $170,777.56
B. Warrants List $31,788.27
REPORTS: VILLAGE PRESIDENT and BOARD
Village President Miller: None
Lynam: Asked if Village plows could be equipped with a nylon plow blade versus a steel blade to reduce the harshness on the road surface when removing snow. Cotter stated that he can look into this. Next Lynam reported that a resident asked if raising backyard ducks was allowed. President Miller said he has been asked the same question a couple of times over the past several months. The current ordinance allows for chickens. He stated that he is open to have the Board review the ordinance and to consider amending it to include ducks.
Selep: None
Wood: None
Mahony: None
Andresen: None
Kunze: Reported that the bike path looks good after being cleared of snow by Public Works. He asked if Public Works could expand the snow removal area to begin at the Public Works garage where the snow removal equipment is housed and continue north to the end of the village limits. President Miller advised that the Village was gifted an easement of the path that runs from Barrington Avenue up to and including Route 72 by the Forest Preserve District. The rest of the path continues to be owned and maintained by the Forest Preserve District. He said that the Village could reach out to the District to see if they would remove the snow on their portion of the path or to seek permission for the Village to do so.
REPORTS: STAFF
Village Administrator: Johnsen reported that is it budget time and asked the Board members to submit any items for consideration to her prior to the March 15 budget workshop. She also mentioned that the Village will reach out to the uncontested Trustee candidates to schedule an orientation.
Assistant Village Administrator: None
Village Attorney: None
Village Engineer: None
Police Chief: Carpenter asked if there has been any discussion yet on the annual St. Patrick’s Day parade. President Miller advised that there has not.
Public Works Director: Cotter advised that several inches of snow were received over the past week and the Village’s plowing efforts have been normal.
Building Official: None
Finance Director: Martin reported that the annual audit is complete. She advised that she will provide reports to the Board this week. The Auditors will give a presentation at the January 18 Board meeting.
PUBLIC COMMENT (Items not on the Agenda):
Chris Kious - Kane County Board Member District 23 and President of the Forest Preserve District of Kane County
Mr. Kious advised that he was just voted in as President of the Forest Preserve District of Kane County in December. He said that he will bring back tonight’s request for the Forest Preserve District to remove snow on the bike path, or to allow the Village to do so, to the District.
EXECUTIVE SESSION: None
Motion to adjourn the Regular Village Board Meeting at 6:33 p.m. by Mahony/Andresen. Roll: Ayes – 7 – Trustees Lynam, Wood, Selep, Mahony, Andresen, Kunze and President Miller. Nays – 0. Motion carries, meeting adjourns.
https://cms9files.revize.com/eastdundeeil/Agendas%20&%20Minutes%20(Village%20Board)/2021/VBM%2001%2004%2021%20Minutes.pdf
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