Kane County Cares Act Allocation Committee Met Dec. 10.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Sanchez called the meeting to order at 3:00 p.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Jarett Sanchez | Kane County | Chairman | Present | |
| Drew Frasz | Kane County | Board Member | Present | |
| Mike Kenyon | Kane County | Board Member | Present | |
| John Martin | Kane County | Board Member | Present | |
| Myrna Molina | Kane County | Board Member | Present | |
| Kenneth C. Shepro | Kane County | Board Member | Present | |
| Clifford Surges | Kane County | Board Member | Present |
2. Approval of Minutes: December 3, 2020
The minutes were deferred until next scheduled meeting.
3. Public Comment
Lobbyist Dan Shoman addressed the committee in support of an allocation for Aurora University enabling the purchase of PPE. Shoman reported an outstanding job by Aurora University using PPE during the pandemic that has created a revenue loss. Shoman is requesting funding for PPE primarily to support athletics into 2021.
Mayor Burns of Geneva addressed the committee welcoming new committee members. Burns questioned if there will be a document posted for public viewing documenting organizations that have applied and received grant funding.
4. Discussion Items
A. Status of Funds; Funds Available for Current Distribution
Treasurer's staff Brady reported a current balance of funds at $47.4M. Brady reported further on the status of checks for other entities of government.
B. Application Process; Time Frame
SAO staff Guzman updated the committee and provided a spread sheet for review that contained an itemized list of pending applications. SAO Civil Div. Chief Niermann reported the deadline is 12/30/20 for outstanding documents.
C. Timing of Distributions
OCR Dir. Berger affirmed a list will be provided to board members of the existing to date requests for the phase 2 business grant program. Chair Sanchez reported planned discussion will occur with regard to the remaining unused funds at the next scheduled meeting. Sanchez confirmed that the funds must be allocated by 12/30/2020 but there is additional time for the distributions. Discussion continued regarding the grant responses completed and in progress. Berger affirmed he will produce an itemized document with all requested data for board review. Sanchez requested this document be prepared prior to the next scheduled meeting.
Further discussion continued regarding the nonprofits deadline of 12/11/20 to provide all supporting documents. The vetting by KEB will begin 12/14/20 and be completed by 12/18/20 for this sector. Berger summarized the round 2 business grant program that has been active for 3 weeks. Berger estimated that 348 requests have been confirmed with a possible total allocation of $7,539,576M with 230 other applications still in process. The grant will be handled by OCR on a first come first serve basis. Berger reported the OCR department has partnered with the state's attorney's office in regard to phase 1 of the business grants to assist reaching out to application recipients concerning the outstanding documents requested.
Berger reported the application cycle for performing arts and museum venues will be open by noon on 12/11/2020. Berger acknowledged board members will be notified. Further discussion on this category’s notification efforts occurred. Berger assured the committee that all the entities eligible will be notified of grant eligibility. Chair Sanchez gave a brief summary of distributions that have gone out and the status of all remaining sectors.
D. Kane County's Share/Unincorporated
Chair Sanchez reported to the committee that payroll requests are still outstanding for this sector. E. Discussion on Balance of Funds
Chair Sanchez acknowledged updated balance information will be available and discussed at the next meeting in regard to all unused funds. Sanchez affirmed he will provide a snapshot of unused funds to share after confirmation with Exe. Dir. of Fin. Onzick and the finance department.
F. Action on Nonprofit applications
No discussion.
G. Action on proposed modification for review of Small Business applications
No additional discussion.
5. New Business
SAO staff Guzman briefly discussed the resolution. Guzman also acknowledged similar resolutions that will be forthcoming.
1. Authorizing Approval of Additional Applications of Coronavirus Relief Fund Program Funding Agreement with Small Businesses as of December 10, 2020 for Distribution of CARES Act Funding.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 12/21/2020 9:45 AM TO: County Board
MOVER: Drew Frasz, Board Member SECONDER: Kenneth C. Shepro, Board Member AYES: Jarett Sanchez, Drew Frasz, Mike Kenyon, John Martin, Myrna Molina, Kenneth C. Shepro, Clifford Surges |
Sanchez opened discussion up regarding the Aurora University’s request. Member Frasz reported the importance of verified information in regard to any previous grant or student funding. Discussion continued in regard to the revenue needed to support vigorous testing to support the athletic system and on campus students. Also, discussed was Aurora University’s nonprofit status with 0 government funding. Member Martin commented on past decisions from the committee not to allocate to specific organizations or individuals. The requested expenses are a projection for 2021 and are not funds spent. Sanchez confirmed that exceptions can be made if in federal guidelines. Shoman confirmed the intention is to keep students and facility safe and relayed that Aurora University is the 6th largest nonprofit of its kind.
Chair Sanchez discussed a request from Campton township requesting funds for remote access equipment. Campton has requested to amend their application because of a price change in the already requested laptops. SAO Guzman confirmed that the program should pertain to funds spent that were not budgeted for. Consensus from committee to acknowledge the CAAC grants support intention is for revenue lost or spent.
6. Executive Session (If Needed)
None
7. Other Business
Madam Chair discussed the importance of posting information pertaining to the vaccine publicly.
Chair Sanchez thanked the board for allowing him this opportunity to chair the CAAC committee. Also, affirmed the need to continue the meetings once a week through January 2021. ITD Exe. Dir. Fahnestock updated the committee on batch processing. Fahnestock reported the vaccine roll out will create additional expenses to the county. Member Shepro suggested that contract tracing was not as successful as hoped and questioned any unallocated funds that may exist that could be applied toward the vaccine distribution.
Next meeting confirmed to be scheduled 12/16/2020 at 3:00 p.m.
9. Adjournment
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Kenneth C. Shepro, Board Member SECONDER: Drew Frasz, Board Member AYES: Jarett Sanchez, Drew Frasz, Mike Kenyon, John Martin, Myrna Molina, Kenneth C. Shepro, Clifford Surges |
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