Kane County Cares Act Allocation Committee met Oct. 8.
Here is the minutes provided by the committee:
I. Call to Order
Chairman Hoscheit called the meeting to order at 9:00 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
|---|---|---|---|---|
| Drew Frasz | Kane County | Vice Chairman | Absent | |
| John Hoscheit | Kane County | Board Member | Absent | |
| Angela C Thomas | Kane County | Board Member | Present | |
| Jarett Sanchez | Kane County | Board Member | Late | 9:04 AM |
| Michael Kenyon | Kane County | Board Member | Present | |
| Matt Hanson | Kane County | Board Member | Present | |
| Clifford Surges | Kane CountyTitle | Board Member | Present |
2. Approval of Minutes: September 14, 2020
RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Matt Hanson, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: John Hoscheit, Jarett Sanchez, Mike Kenyon, Matt Hanson, Clifford Surges
ABSENT: Drew Frasz, Angela C Thomas
3. Public Comment
None
4. Discussion Items
A. Status of Funds; Funds Available for Current Distribution
Treasurer Rickert reported on the status of funds acknowledging an interest amount accrued to date of $111,675K. No questions were asked regarding status of funds from the Committee. Chair Hoscheit briefly discussed any interest earned on funds would be added to the contingency fund.
B. Application Process; Time Frame
Chair Hoscheit understood that the time frame for the acceptance of applications was complete in every category. Hoscheit stated each category was going through a vetting process. Hoscheit briefly discussed applications including incomplete applications that have outstanding requests for additional information. (Member Thomas arrived at 9:04 a.m.) Discussion continued acknowledging the lack of requests from some of the municipalities and attempts by staff to contact them prior to the October 15, 2020 deadline. Hoscheit continued the discussion updating the Committee on small business and not for profit programs remarking on how they were more time consuming than the municipal sector for staff. Reporting will continue concerning the not for profit sector when the Committee receives feedback on applications and missing segments prolonging the approval process.
Chairman Lauzen requested clarification on the process and timing of approval by SAO for all programs. Hoscheit acknowledged the municipalities have already been reviewed and notified of requests for additional information. Hoscheit discussed the processes and approvals by sector and timing of these processes. Discussion continued regarding the wage component as being easier to vet and is being done in blocks of time. Other sectors are more time consuming and as reviewed may require additional documentation. Hoscheit stressed to the SAO and KEB that there is a time crunch and we need to push the County portion forward. He will continue to get additional feedback on process productivity. Hoscheit acknowledged ultimate approval will come from the Board.
Timing of Distributions
Chair Hoscheit confirmed once everything is properly vetted and all appropriate documents are received, that the SAO has been authorized to release funds.
Kane County's Share/Unincorporated
Chair Hoscheit reported the unincorporated share is currently in process and undergoing vetting. Discussion on Balance of Funds
Chair Hoscheit suggested the unused funds from the unincorporated share be added to the contingency funds. This would bring the contingency fund balance to an estimated $8M, with the possibility of additional funds coming from the small business program. Discussion continued regarding park districts, forest preserves, townships and libraries who have already submitted their applications and have been vetted. There is a need for additional funds to fully fill these requests. Hoscheit suggested paring down requests, vet individually or fully fund from the contingency fund. Discussion continued regarding shortfalls. There was a request for a motion to fund unfunded requests from the other entities of local government at an estimated $600K from the contingency fund. Motioned by Surges, Seconded by Sanchez. Motion carries. Hoscheit suggested a resolution to modify the amount to move forward to the Board for approval.
Chair Hoscheit then discussed fire districts requested funds and eligible funds, noting a $6M shortfall. Hoscheit discussed options including supplementing with money left in the contingency fund. Discussion continued regarding satisfying these requests from fire districts and available money in the contingency fund for these sectors and others. Hoscheit discussed the importance of allocating funds in the time frame provided for additional items. Discussion continued regarding already approved allocations and shortfalls that could possibly be funded by the contingency fund. Hoscheit requested a motion to advance the $3.5M of unused funds from the unincorporated areas back to the fire districts to satisfy 83% of the requests. Motioned by Sanchez, Seconded by Surges. Roll Call vote taken. Motion carries.
Chair Hoscheit noted the $3.9M left in the contingency fund could be used to fulfill fire protection requests fully. Hanson suggested waiting for additional requests and cycling back. Hoscheit stated the requests can be vetted individually by fire districts or across the board at 83% per fire district application. A motion to approve 83% of each request was made by Surges, seconded by Kenyon. Roll Call vote taken. Motion carried 3-2.
Chair Hoscheit started discussion to expand permissible applicant pool to include Valley Industrial Association (VIA). Hoscheit briefly discussed VIA's merits and longevity producing countywide benefits. Hoscheit further discussed the possibility of other businesses like VIA comparable to the 501C6 IRS category that may have been excluded in the business grant program. A motion was made by Kenyon, seconded by Surges to allow VIA inclusion. Member Hanson again expressed concerns of exclusion of other organizations. Member Thomas recommended opening up the deadline. Consensus received to endorse the resolution from the Executive Committee Agenda on October 7, 2020 in support of including VIA. Roll Call was taken to move the County Board 5-0.
5. New Business
1. Resolution: Authorizing Approval of Applications and Intergovernmental Agreements with Municipalities for Distribution of CARES Act Funding SAO Lulves suggested approval of Resolution Authorizing Approval of Applications and Intergovernmental Agreements with Municipalities for Distribution of CARES Act Funding.
RESULT: MOVED FORWARD WITH ROLL CALL VOTE [UNANIMOUS] Next: 10/13/2020 9:45 AM
TO: County Board
MOVER: Matt Hanson, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: John Hoscheit, Angela C Thomas, Jarett Sanchez, Mike Kenyon, Matt Hanson, Clifford Surges
ABSENT: Drew Frasz
2. Resolution: Authorizing Approval of Applications and Intergovernmental Agreements with Units of Local Government for Distribution of CARES Act Funding
SAO Lulves suggested approval of the Resolution pertaining to the Approval of Applications and Intergovernmental agreements with units of Local Government for distribution of CARES Act Funding with Amendments.
RESULT: MOVED FORWARD WITH ROLL CALL VOTE [UNANIMOUS]
TO: County Board
MOVER: Jarett Sanchez, Board Member
SECONDER: Clifford Surges, Board Member
AYES: John Hoscheit, Angela C Thomas, Jarett Sanchez, Mike Kenyon, Matt Hanson, Clifford Surges
ABSENT: Drew Frasz
6. Other Business
Campton Hills President Tyrrell questioned the deadline of 10/15/20 if modifications are requested by consultant or SAO and approval status of applications. Acknowledgement made of public comment opportunity being passed. However it was confirmed of an approval and lack of need for modifications on Campton Hill’s application.
Surges clarified the Santa's Village email in pursuant of consideration for funds. Chair Hoscheit reported the next scheduled CA Committee meeting on Monday, October 26, 2020 at 3:00 p.m. Chairman Lauzen stated all communications from the SAO or consultants need to be shared with the County Board Office. Discussions continued concerning other requests for CAAC Funds. Chair Hoscheit affirmed it would be difficult to modify any programs at this point. Thomas requested clarification from SAO on limit for consultant and fee cap. Hoscheit stated he will obtain information and clarify.
7. Executive Session (If Needed)
None
8. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Jarett Sanchez, Board Member
SECONDER: Clifford Surges, Board Member
AYES: John Hoscheit, Angela C Thomas, Jarett Sanchez, Mike Kenyon, Matt Hanson, Clifford Surges
ABSENT: Drew Frasz
This meeting was adjourned at 10:22 a.m.
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