Kane County Administration Committee met Sept. 9.
Here is the minutes provided by the committee:
1. Call to Order
Chairperson Allan called the meeting to order at 10:03 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Deborah Allan | Kane County | Chairman | Present | |
| Tom Koppie | Kane County | Vice Chairman | Absent | |
| Mark Davoust | Kane County | Board Member | Present | |
| Drew Frasz | Kane County | Board Member | Present | |
| Chris Kious | Kane County | Board Member | Present | |
| Bill Lenert | Kane County | Board Member | Present | |
| John Martin | Kane County | Board Member | Present |
2. Approval of Minutes: August 12, 2020
RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Chris Kious, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
3. Finance Report
Reports were included in the agenda packet for review.
4. Public Comment
None
5. Facilities Management
A. Capital Projects Update:
Chair Allan acknowledged the success of the Multi Source Facility celebration on 9/8/20.
Bldg. Mgmt. Exec. Dir. Sparks reported on the upcoming building projects including the renovations in Building A. Sparks presented a video for the Committee displaying the Multi Source Facility and its progress. Further discussion continued and the Committee acknowledged this project had created local jobs with local companies.
B. Resolution: Authorizing a Contract for Kane County NCR Form Services
Bldg. Mgmt. Exec. Dir. Sparks discussed this Resolution as a 2-year bid of $60K for NCR Services.
Member Lenert inquired about additional renewal periods. Sparks stated these would be renegotiated.
RESULT: MOVED FORWARD WITH ROLL CALL VOTE [UNANIMOUS] Next: 9/30/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Bill Lenert, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
C. Resolution: Authorizing Contract Extension for Kane County Snow Plowing Services Bldg. Mgmt. Exec. Dir. Sparks presented the Resolution as an extension of contracted services for MAC Construction required weather permitted in addition for snow removal.
RESULT: MOVED FORWARD WITH ROLL CALL VOTE [UNANIMOUS] Next: 9/30/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
D. Jack O' Lantern Walk
Bldg. Mgmt. Exec. Dir. Sparks informed the Committee of an approval from the Chief Judge Hull supporting the Jack O’Lantern Walk on Courthouse property. The Committee supported this unanimously.
6. Information Technology
A. Resolution: Authorizing an Agreement for Microsoft Enterprise Licensing for Operating System Software
ITD Exec. Dir. Fahnestock reported on the Resolution that is required for licensing and the use of Microsoft Office products in the County. Fahnestock described this as very important and necessary as it permits updates.
RESULT: MOVED FORWARD WITH ROLL CALL VOTE [UNANIMOUS] Next: 9/30/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
B. Resolution: Reimbursing the Kane County General Fund for Information Technology Costs for Special Revenue Funds, Outside Agencies, and Separate Taxing Bodies
ITD Exec. Dir. Fahnestock would like to do additional reporting on this Resolution and suggested it be tabled. Fahnestock explained to the Committee that the Resolution concerns expenses ITD charged to the County's general fund. ITD has hired a contractor to conduct a fee study to determine if its charge back process could be improved. The Resolution will authorize ITD to charge back these entities based on the recommended personnel cost method and for specific costs incurred.
Discussion
The Resolution will authorize ITD to charge back these entities based on the recommended personnel cost method and for specific costs incurred. Discussion continued with questions answered from the Committee with a consensus to table for further review and additional reporting. Fahnestock will be requesting special funding money for ITD services after the review process with a tentative implementation schedule for these services and a 3-year cost projection.
RESULT: TABLED [UNANIMOUS]
TO: Finance and Budget Committee
MOVER: Bill Lenert, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
7. Mill Creek SSA
A. Resolution: Authorizing Contract Extension for Mill Creek SSA Snow Plowing Services Bldg. Mgmt. Exec. Dir. Sparks discussed this Resolution pertaining the authorization for a FY2020 extension of the 2017 Mill Creek SSA Snow Plowing Services contract with County Wide Landscaping Inc. County Wide Landscaping has agreed to extend the Mill Creek SSA contract for FY2020, at the same 2019-2020 cost of $42,900.00 for a 1-year period.
RESULT: MOVED FORWARD WITH ROLL CALL VOTE [UNANIMOUS] Next: 9/30/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
8. Vehicles
None
9. Construction
Discussion occurred regarding extending the Contract for Cordogan, Clark & Associates that ends in December until the completion of the Multi Resource project. Member Frasz suggested extending existing contracts while they wrap up fall projects. He also recommended the bidding begin on new projects in the spring. Purchasing Dir. Dobersztyn will create a list with end dates of all existing projects and contracted services for review. Member Martin commented on the legality of contracts questioning restrictions on quantity at a time. Dobersztyn will confirm how many contractors you can have on contract. Decision made to extend Cordogan, Clarke until June of 2021 for fall projects with a cut off in January unless an emergency arises.
10. Discussion: Fabyan Property (40 Acre Old Jail Site) Future Use
1. Resolution: Authorizing Actions Regarding Fabyan Parkway Property
Member Martin discussed the need for a Special Meeting to make a recommendation concerning the Fabyan Parkway Property and tabling until to January 2021. Martin moved to Table, seconded by Frasz. Consensus occurred.
RESULT: TABLED [UNANIMOUS]
TO: Finance and Budget Committee
MOVER: John Martin, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
11. New Business
None
12. Old Business
None
13. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Drew Frasz, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
14. Executive Session
None
15. Adjournment
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Mark Davoust, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
This meeting adjourned at 11:32 a.m.
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