Kane County Cares Act Allocation Committee met Aug. 3.
Here is the minutes provided by the committee:
I. Call to Order
Chairman Hoscheit called the meeting to order at 2:30 p.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Drew Frasz | Kane County | Vice Chairman | Present | |
| John Hoscheit | Kane County | Board Member | Present | |
| Angela C Thomas | Kane County | Board Member | Present | |
| Jarett Sanchez | Kane County | Board Member | Present | |
| Mike Kenyon | Kane County | Board Member | Present | |
| Matt Hanson | Kane County | Board Member | Present | |
| Clifford Surges | Kane County | Board Member | Late | 4:00 PM |
Minutes deferred until next meeting.
3. Public Comment
None
4. Discussion Items
A. Status of Funds; Funds Available for Current Distribution
Treasurer Rickert provided a status update on the funds, the current balance was $92,900,217M. The interest earned to date is $89,625K.
B. Staff Requirements for Administration
SAO McMahon reported the selection of a program manager and a consultant selected by his office. The project manager Fabiola Guzman started onboarding today and outside consultant Kerber, Eck, and Braeckel, LLP (KEB) will begin shortly as soon as the final agreements are signed. McMahon confirmed this decision did not go through purchasing and initial costs supporting KEB and Ms. Guzman would be funded by the SAO. Chairman Lauzen questioned if procurement laws had been followed in the process and requested a dated timeline of events leading to the SAO’s selection. McMahon acknowledged that procurement laws were applied and briefly explained his methodology for selection. Chair Hoscheit requested McMahon forward the criteria for this selection and FAQ’s on both consulting agencies considered with a timeline showing process to Board Members for review. Hoscheit confirmed again that the CAAC Committee had empowered the SAO to move forward with reviewing candidates and to make a final selection of an outside consultant.
C. IGA/Indemnity Agreements
SAO reported the IGA Indemnity Agreements are complete and pending the review of KEB he projected the agreements would be finalized within 2 weeks. Further discussion and questioning from the Committee occurred concerning the timing and goal to have these finalized and distributed to the municipalities quickly. McMahon acknowledging his understanding that the consensus of the Committee Members is to prioritize the finalization of the IGA/Indemnity Agreements as soon as this week.
D. Application Process: Time Frame
Chair Hoscheit reported this is a follow up item with no changes.
E. Business Grants/Non For-Profit
Chair Hoscheit acknowledged the importance of making necessary decisions for the allocation of Care’s Act funds with prior recommendation being 55% toward the County’s portion and 45% for other local governmental entities. Hoscheit discussed the concept of allocation to other sectors including a contingency fund. Members agreed on allocating $8M toward business grants and $2M for nonprofits.
F. Notice: Permissible Recipients
Chair Hoscheit reported on administrative costs allowing $600k with potential costs for reimbursements to outside parties and consideration towards additional staff time. Member Frasz reported allowed allocation for Fire protection districts would be $1.35M to support all districts. Further discussion occurred with consensus from the Committee for $1.35M. Hoscheit reported on Local government’s townships, parks and forest preserves allocated recommendation being $1M. Members reached a consensus that this included townships, parks and forest preserves and to the $1M. SAO confirmed the included sectors.
G. Timing of Distributions/Procedures
This would be discussed further after additional discussion and information is received.
H. Discussion on balance of Funds - Kane County Allocation
Chair Hoscheit discussed the support shared from other Board Members to create a business grant program and to start creating the method for applications to be submitted by local businesses. Further discussion occurred and the consensus was to set aside $8M for small businesses. Chairman Lauzen suggested the Committee be flexible and anticipate changes in lost revenue amounts and shared information other counties had experienced with laws changing. Hoscheit reported that $2M was the suggestion from Committee for non-profit organizations. The Committee reached consensus agreeing $2M is a start for this sector. Chair Hoscheit suggested $5M to be allocated for contingencies and opened it up to the Committee for discussion receiving consensus for amount of $5M adding the ability to support changes and recover lost revenue.
Chair Hoscheit requested a motion to create a resolution to remove the $5M contingency fund, $600K administrative cost and $8M for business grants from the top the $92M and then allocate the balance in a 45 – 55% split between the County and local governmental entities. Motioned by Surges and Seconded by Hanson to move forward with the resolution. Consensus carried. Further discussion occurred concerning what to include in the resolution and verbiage of the resolution. Chair Hoscheit confirmed the SAO would prepare the resolution for approval and move to COB with Chairman Lauzen.
I. Census: SAO McMahon reported data from the 2019 census was used.
McMahon stated his staff pulled the data and will have it redistributed to Members of the Committee showing specifically the figures and population pertaining to Kane County. McMahon agreed to have an appropriate person contact Scheflow to provide a more detailed description to reiterate the processes credibility.
J. Kane County's Share/Unincorporated:
Chair Hoscheit began discussion referencing a spreadsheet provided by Exe. Dir Onzick included in the Agenda. Hoscheit provided a summary of the County’s portion in comparison to the total county requests. Hoscheit identified a need to pare down funds. Hoscheit and Onzick discussed possible solutions reducing and transferring allocation needs in the County pool. Discussion and presentations continued for the Committee on individual requests. Members discussed further reviewing requested needs by category approving some and requesting additional reporting on others. Chair Hoscheit stated cuts would have to be made before total funds were allocated. Further discussion occurred resulting in the tabling of some items. After Further discussion on the priority of some items, Hoscheit requested a motion for the Committee to create a resolution immediately for immediate allocation of the prioritized items. Motioned by Surges and Seconded by Frasz motion passed. The Committee set the next meeting date for August 10, 2020 at 2:30 p.m.
5. New Business
This resolution was deferred to the next CAAC meeting.
1. Resolution: Authorizing CAAC CARES Act Administration Matters and Distributions as Required (Not Included)
6. Other Business
None
7. Executive Session (If Needed)
8. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Drew Frasz, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Matt Hanson, John Hoscheit, Angela C Thomas, Mike Kenyon, Clifford Surges
This meeting was adjourned at 4:57 p.m.
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