Kane County Reporter

Kane County Reporter

Wednesday, January 22, 2020

Kane County Human Services Committee met November 13

By Michael Abella | Jan 16, 2020

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Kane County Human Services Committee met Nov. 12.

Here is the minutes provided by the committee:

1. Call to Order

Chairperson Surges called the meeting to order at 9:00 a.m.

Attendee Name

 Organization

Title

Status

Arrived

Clifford Surges

Kane County

Chairperson

Present

Bill Lenert

Kane County

Vice Chairperson

Present

Deborah Allan

Kane County

Board Member

Present

Theresa Barreiro

 Kane County

Board Member

Present

Mark Davoust

Kane County

Board Member

Present

John Hoscheit

Kane County

Board Member

Present

Anita Lewis

Kane County

Board Member

Present

Also present: Co. Bd. staff Nagel; Co. Bd. member Kious; HRM Exec. Dir. Wetzel & staff Nathan, Fiore; Finance staff Waggoner, Calamia; VAC Supt. Zimmerman; ITD Dir. Fahnestock & staff Smith; Audit staff Oscarson and members of the press and public

2. Approval of Minutes: October 9, 2019

RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]

MOVER: Bill Lenert, Vice Chairman

SECONDER: Anita Lewis, Board Member

AYES: Clifford Surges, Bill Lenert, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

ABSENT: Deborah Allan

3. Public Comment

None

4. Monthly Financial Reports

Staff Waggoner reported there were no General Fund expenditures to report at this time. In the Special Revenue Fund the Insurance Liability and employee events have exceed their budgets for FY19, however they have enough cash balance to cover the expenditures. Staff will continue to monitor.

5. Veteran's Assistance Commission

VAC Supt. Zimmerman reviewed statistics from the monthly reports included in the agenda packet. For the month of September, the claims filed through the VA's office were processed 5 days faster than the average Illinois VA claim and pension claims 25 days faster. The total Illinois VA claims pending for September were 8,271 with 190 from our County office. Kane County claimants received over $200,000 in new benefits for the month of September.

6. Department of Human Resource Management

A. NACo Prescription Drug

Dir. Wetzel referenced a report included in the agenda packet. Participation numbers for NACo's Prescription Discount program have remained flat, however, there have been 436 prescriptions attempted to be adjudicated through the use of the card. There are over 223 people utilizing the program.

Wetzel requested recommendations from the Committee to promote the Rx discount program. Brief conversation occurred.

B. Monthly Blue Cross Blue Shield Invoice

Wetzel reported the total BCBS monthly premium invoice for October 01, 2019 through October 31, 2019 was just over $1.3M. Wetzel noted this has been the highest invoice amount thus far; the added activity is common due to the end of the year.

C. Monthly Graph BCBS/MERP Enrollment

Wetzel referenced a graph included in the agenda packet. The graph outlined the individuals that are enrolled in BCBS and MERP. This included Employees, spouses and dependents.

D. Monthly Group Alternatives Report

Wetzel referenced a Global Financial Tracker graph included in the agenda packet. She noted the Average employee head count, average per month fixed cost and medical claims year over year. The communication calendar included various trainings and employee wellness for 2019-2020. Brief discussion occurred.

E. Monthly Applicant and Staff Changes Report

Wetzel reported there have been 9 terminations, 178 applications for October and 22 new hires. Committee member Davoust requested a report included for reasons of termination, such as retirees, etc. He felt that as a member of the Committee it is in their prevue to be educated as to what is occurring in departments and trends. Committee member Lewis suggested a quarterly report to include the specifics, such as retired, fired, leave, etc. in order to see recorded trends as opposed to a verbal report. Brief conversation occurred.

F. Monthly Training Report

Wetzel discussed staff member Nathan has been recording trainings to make them available for employers and employees. Wetzel introduce the newest HR staff member Kim Fiore.

G. Quarterly FMLA Report

Wetzel reported the FMLA federally mandated program has been implemented into the New World module system that the County uses for the payroll system. She provided a graph with the various departments of the open, closed and intermittent FMLA files.

H. Monthly Workers' Compensation Reports

Wetzel referenced a chart included in the agenda packet. The Worker’s Compensation report from 12/1/2018-10/31/2019 were provided. The presentation included the top five locations where incidents occurred. Some conversation occurred.

7. Compliance

None

8. Old Business

None

9. New Business

(Allan arrived @ 9:40 a.m.) Chair Surges discussed the county’s transition from IPBC to BCBS direct, and the transition of the vendors of the prescription changes from Express Scripts to Prime. He noted when it was discussed it did not seem to disrupt many employees. Surges requested Wetzel to provide the number of employees that were affected and the difference in cost with the new vendor is. He noted his concerns regarding some disruption within medications with Express Scripts and Prime. Mike Baker from Group Alternatives was asked to provide data in disruption versus the cost savings.

A. Cerity Partners, Financial Wellness

Chair Surges provided a verbal report from a presentation he attended from Cerity Partners. The program offers a plan to employees called a 457B plan, a type of retirement savings plan. Wetzel provided handouts to the committee not included in the agenda packet.

Committee member Hoscheit discussed options regarding the costs. If this program is something the Human Services Committee wants to consider, this will need to be presented to the Finance Committee to discuss the budget process. Further discussion continued regarding the retirement plan currently offered and this additional program, costs and benefits to county employees.

B. Resolution: Approving the Kane County Per Diem Rates Effective January 1, 2020

No increase, same rates as last year.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/27/2019 9:00 AM

TO: Finance and Budget Committee

MOVER: Bill Lenert, Vice Chairman

SECONDER: Deborah Allan, Board Member

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

C. Resolution: Amending the Substance Abuse Policy

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/4/2019 9:00 AM

TO: Executive Committee

MOVER: Deborah Allan, Board Member

SECONDER: Mark Davoust, Board Member

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

D. Resolution: Amending the Leave of Absence Policy

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/4/2019 9:00 AM

TO: Executive Committee

MOVER: Deborah Allan, Board Member

SECONDER: Anita Lewis, Board Member

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

E. Resolution: Updating Sexual Harassment Policy

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/4/2019 9:00 AM

TO: Executive Committee

MOVER: Deborah Allan, Board Member

SECONDER: Anita Lewis, Board Member

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

F. Ratification of Standing Committee of County Board Authorized Wage Increase for Fiscal Year 2020 for Department Head Under Jurisdiction of Human Services Committee (attached)

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: John Hoscheit, Board Member

SECONDER: Deborah Allan, Board Member

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

10. Reports Placed On File

RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]

MOVER: Deborah Allan, Board Member

SECONDER: Anita Lewis, Board Member

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

11. Executive Session (If Needed)

None

12. Adjournment

RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]

MOVER: Mark Davoust, Board Member

SECONDER: Bill Lenert, Vice Chairman

AYES: Clifford Surges, Bill Lenert, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis

This meeting adjourned at 9:59 a.m

http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2544&Inline=True

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Organizations in this Story

Kane County Human Services Committee