Kane County Human Services Committee met June 12.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Surges called the meeting to order at 9:00 a.m.
| Attendee Name | Title | Status |
| Clifford Surges | Chairman | Present |
| Bill Lenert | Vice Chairman | Absent |
| Deborah Allan | Board Member | Present |
| Theresa Barreiro | Board Member | Present |
| Mark Davoust | Board Member | Present |
| John Hoscheit | Board Member | Present |
| Anita Lewis | Board Member | Present |
2. Approval of Minutes: May 8, 2019
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Anita Lewis, Board Member
SECONDER: John Hoscheit, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis
ABSENT: Bill Lenert
3. Public Comment
None
4. Monthly Financial Reports
Staff Waggoner reported there were no General Fund expenditure concerns at this time. The Insurance Liability Fund was trending higher than recommended in the Special Revenue Fund. In the next few weeks, transfers will be allocated to alleviate some overages. Staff will continue to monitor and report as needed.
5. Veteran's Assistance Commission
VAC Supt. Zimmerman reviewed statistics from the monthly reports included in the agenda packet. Claims filed for the month of April were processed 9 days faster than the average Illinois VA claim. The total Illinois VA claims pending for the state of Illinois were 8,380 with 138 from our County office. A brief overview of new VA payments to claimants YTD and financial assistance expenditures were covered. Zimmerman shared pictures of staff members at a recent training conference. The conference is one of the requirements for the optional Certified Veterans Advocate program (CVA). The CVA is an advanced training certification course designed for Veteran Service Officers (VSO). The unique certification enables the VSO’s to assist claimants with more complex and comprehensive claims. Brief discussion occurred.
6. Department of Human Resource Management
A. Monthly Applicant and Staffing Changes Report
The monthly report was included in the agenda packet. HRM Exec. Dir. Wetzel stated there were 14 terminations and 21 new hires from various departments. HR received 201 applications during the month of May. Brief discussion occurred.
B. MERP Enrollment
Referencing documents included in the agenda packet, Wetzel reported MERP enrollment is up to 50 members. This was an increase from last month.
C. IPBC Funding
Referencing the IPBC funding sheet, Wetzel reported the final invoice for IPBC for the month of June was just over $1.2M. Chair Surges discussed the wellness incentive tasks that totaled $257,000. As of May 24, 2019, HR was in compliance for the IPBC wellness package and the $257,000 will be refunded and applied to any reconciliation of claims. Chair Surges led a discussion regarding the financial savings since withdrawing from IPBC. Brief discussion ensued.
D. BCBS Timeline
Dir. Wetzel reviewed the timeline of transition to direct vendor Blue Cross Blue Shield noting they are on track. Brief conversation occurred.
E. NACo Prescription Drug Plan Report
Referencing a report included in the agenda packet, Wetzel stated the trend has continued to be status quo. Flyers are distributed regularly.
F. Training Reports
Dir. Wetzel discussed the June 2019 webinars. The Absenteeism webinar was available for management only, the webinar addressed attendance strategies. The Boost Your Brain webinar with Interactive Health was available to all employees. In July 2019, Blue Cross Blue Shield and Prime the prescription drug provider, will be available on-site to answer any questions employees may have during the transition process. More information will be provided. The wellness webinars held in May included the Compensation Platform and Fitting Fitness At Home.
G. Workers Compensation Reports
Referencing the report included in the agenda packet, Wetzel provided information on current open WC claims. Claims discussed by Department ranged from June 1, 2018 through May 31, 2019. HR has been working in collaboration with CCMSI on calculating data to measure trends including an additional claims adjuster. Brief discussion occurred.
7. Compliance
None
8. Old Business
A. Resolution: Amending County Board Members Benefits
This approves that the Kane County Board Members will no longer be considered full time employees for purposes of insurance benefits, but will be considered part-time employees in accordance with the Kane County Personnel Policy Handbook, wherein Kane County shall make no contribution towards Kane County Board members’ health and dental insurance coverage.
Chair Surges led a discussion regarding the change of benefits for the future Board members. Co. Bd. member Hoscheit felt this had never been an issue in the past and did not agree with withdrawing benefits to future Board members.
RESULT: TABLED [UNANIMOUS]
MOVER: John Hoscheit, Board Member
SECONDER: Theresa Barreiro, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis
ABSENT: Bill Lenert
B. Resolution: Amending the Kane County Personnel Policy Handbook Concerning Parking
This Resolution approves an amendment to the Kane County Personnel Policy Handbook concerning parking in front of Government Center Buildings A, B and parking behind Building C.
Treasurer Rickert provided a PowerPoint presentation not included in the agenda packet regarding pictures of the Government Center campus parking area. Significant discussion ensured.
RESULT: MOVED FORWARD WITH VOICE VOTE [4 TO 2] Next: 7/3/2019 9:00 AM
TO: Executive Committee
MOVER: Theresa Barreiro, Board Member
SECONDER: Anita Lewis, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Anita Lewis
NAYS: Mark Davoust, John Hoscheit
ABSENT: Bill Lenert
Co. Bd. member Hoscheit moved to amend the language concerning any punishment within the resolution and policy handbook
RESULT: MOVED FORWARD AS AMENDED WITH VOICE VOTE [UNANIMOUS] Next: 7/3/2019 9:00 AM
TO: Executive Committee
MOVER: John Hoscheit, Board Member
SECONDER: Mark Davoust, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis
ABSENT: Bill Lenert
9. New Business
A. Resolution: Approving Six-Month Third Party Claims Administration Services Agreement with Cannon Cochran Management Services Inc. (CCMSI)
This authorizes a six-month contract with Cannon Cochran Management Services Inc. (CCMSI) to provide third party claims administration services for all lines of commercial insurance claims including property, casualty, general liability, automobile and workers compensation.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 6/26/2019 9:00 AM
TO: Finance and Budget Committee
MOVER: John Hoscheit, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis
ABSENT: Bill Lenert
B. Discussion on IMRF
Chair Surges discussed a concern in an IMRF guideline pertaining to the Sheriff’s Office. The Sheriff’s department is requesting to increase the hours required for retirees to be able to return and work for the County. Currently the required hours are set at 600 and staff is requesting to increase the amount to 1,000. Surges noted staff will provide more information and documentation for the Board to review. Further discussion occurred.
C. Discussion on Health/Insurance Reserve Account
None
10. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Mark Davoust, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis
ABSENT: Bill Lenert
11. Executive Session (If Needed)
None
12. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Mark Davoust, Board Member
SECONDER: Anita Lewis, Board Member
AYES: Clifford Surges, Deborah Allan, Theresa Barreiro, Mark Davoust, John Hoscheit, Anita Lewis
ABSENT: Bill Lenert
This meeting adjourned at 10:10 a.m.
https://www.countyofkane.org/MeetingMinutes/5089/19-06-12.pdf
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