Village of Campton Hills Village Board met May 21.
Here is the minutes provided by the board:
I. CALL TO ORDER- President Tyrrell called the meeting to order at 7:09p.m.
2. ROLL CALL- Clerk Baez called the Roll:
Present
Trustee Susan George
Trustee Bakk
Trustee Wendy K. White Eagle
President Mike Tyrrell
Absent
Trustee Nick Girka
Trustee Millette
Also Present
Administrator Ron Searl
Deputy Chief Randy Johnson
Treasurer Rebekah Flakus
Village Clerk Lynn Baez
3. PLEDGE OF ALLEGIANCE - President Tyrrell led all those present in the Pledge of Allegiance.
4. PUBLIC COMMENTS- Sign-up sheets are at the rear of the room. Please limit remarks to 3 minutes per person and please do not repeat topics previously discussed; total time allotted is 30 minutes. Please note, questions will not be answered during this time.
a. Ron Petrucci voice concerned that his Medicare cards were lost in the mail as he has not received them yet. Spoke with other neighbors and they had received theirs. He had contacted the Medicare office and they verified they were mailed to the address they have on file.
b. Matt Janecek asked if he could be put on the agenda for the June 4"'. meeting to discuss the details of the upcoming Highway Life concert he is hosting this summer.
5. CONSENT AGENDA
a. Motion to approve the minutes of the May 7th 2019 Regular Meeting
b. Motion to approve payment of bills per Warrant List #19-26
c. Motion to approve payment of bill per Warrant List #20-01
President Tyrrell pulled Item "A" of the Consent Agenda.
MOTION TO APPROVE ITEMS "B," and "C," OF THE CONSENT AGENDA, made by Trustee White Eagle; and seconded by Trustee George.
Roll Call Vote: [AYES: 4]
White Eagle
George
Bakk
Pres. Tyrrell
[NAYES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
6. Discussion Items
i. DEPARTMENT REPORTS- March 2019
a. a. Treasurer
i. Police Pension
Treasurer Flakus presented and distributed copies of the Funding Report estimate for April 30, 2019. Treasurer Flakus noted that she is still working on adjustments. President Tyrrell stated he would like to see the breakout of contributions, investment returns and payroll in the report.
ii. Account Receivables Report Update
Treasurer Flakus provided a brief status of the AR reporting and how Air Module will streamline the process.
ii. Financial Items
1. Banking Services Consolidation
Treasurer Flakus is in the process of transitioning signatures along with streamlining the process from former president Harry Blecker to President Mike Tyrrell.
2. Investment Policy/Practice (no notes recorded)
3. FY 2019-2020-Budget Adjustment/Amendment Update
Administrator Searl informed the Board that there doesn't need to be a budget amendment per the attorney's response below.
If the Village Board actually approved that language, then this is a scrivener's error and does not need to go back to the Village Board. You can simply attach a corrected page to the signed ordinance and note that the corrected page is what was approved by the Board.
Administrator Searl advised this was allowable since we are not making a formal adjustment to programs/projects. President Tyrrell asked if it could be a line item in the notes with the sense the board was aware. Trustee George wanted to delay - would rather have a motion. Trustee White Eagle was okay with having the minutes reflect the change.
b. POLICE
i. April2019 (Note: Agenda indicated incorrect date of March 2019)
Deputy ChiefJohnson went over the April2019 report. There were 7 traffic accidents, 41 speeding tickets. Also, 9 texting citations issued on April 26th.
Deputy ChiefJohnson briefly touched on the homicide on Willowbrook, that the suspect posted bond and is awaiting trial. No further details were discussed regarding this. Deputy Chief Johnson also mentioned on April 14th, call came in at 12:30 a.m. of rocks being thrown at vehicles. 8 juveniles were arrested and served community service. There was additional discussion regarding the high rate o f accidents at Burlington and Bolcum. President Tyrrell mentioned that there are plans to put a roundabout at that intersection in 2020. Trustee Bakk asked as to why when there is a call for assistance there are so many emergency vehicles dispatched? Administrator Searl responded that it is procedure to have ambulance and engine dispatched since they both have paramedics on board.
ii. Intergovernmental Administrative Adjudication Update
c. Building and Zoning
ii. Ordinance to approve a contract with oxcart Truck Permit System-
(Add to June 4'h. Agenda per President Tyrrell)
Bryce Baker owner o f Oxcart Permit Systems gave an overview on what their software offers including a unified way of issuing permits and provides compliance. The cost ofthe system is free to Campton Hills. The fees associated with obtaining a permit such as convenience fee, credit card fee, and permit fee that is charged to the trucking company and Campton Hills receives the revenue. President Tyrrell asked about the current process regarding revenue and as ofright now there is none.
Administrator Searl mentioned that the application would need Campton Hills approval and asked how much labor was involved? Trustee White Eagle asked how many permits get issued? 30-50 permits a year (estimate) per Bryce Baker - Oxcart.
Trustee Bakk asked who's the competition? Oxcart is the only one that offers this service per Bryce Baker- Oxcart.
7. ACTION ITEMS
a. MOTION TO APPROVE RESOLUTION #19-08 TO ENTER INTO A FULL MANAGED COMPLETE CARE IT SERVICES AGREEMENT WITH HELPING HANDS.
President Tyrrell requested the item be TABLED.
b. MOTION TO TABLE RESOLUTION #19-08 TO ENTER INTO A FULL MANAGED COMPLETE CARE IT SERVICES AGREEMENT WITH HELPING HANDS,
made by Trustee Bakk, second by Trustee White Eagle.
Voice Vote: [AYES: 4J [NA YES: OJ [ABSENT: 2J Motion CARRIED
c. MOTION TO APPROVE THE EMPLOYEE LEASING AGREEMENT WITH GOVTEMPS FOR THE POSITION OF VILLAGE ADMINISTRATOR, made by Trustee White Eagle, second by Trustee George.
Roll Call Vote: [AYES: 4] [NAYES: 0]
White Eagle
George
Bakk
Pres. Tyrrell
[ABSENT: 2]
Girka
Millette
Motion CARRIED
d. MOTION TO APPROVE RESOLUTION #19-11 FOR THE PURCHASE OF A 2020 FORD EXPLORER SUV, made by Trustee Bakk, second by Trustee George.
Roll Call Vote:
[AYES: 4]
Bakk
George
White Eagle
Pres. Tyrrell
[NAYES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
f. MOTION TO APPROVE RESOLUTION #19-13 FOR THE PURCHASE OF SIX NEW PROGRAMMABLE RADIOS & CHARGERS made by Trustee George, second by Trustee Bakk.
[AYES: 4]
Bakk
George
White Eagle
Pres. Tyrrell
[NAYES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
g. MOTION TO ADVISE AND CONSENT TO THE VILLAGE PRESIDENT'S APPOINTMENT OF MICHAEL O'DWYER TO THE FINANCE COMMITTEE FOR A 25 MONTH TERM, EXPIRING JUNE 30, 2021, made by Trustee George, second by Trustee Bakk
[AYES: 4]
Bakk
George
White Eagle
Pres. Tyrrell
[NAYES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
h. MOTION TO APPROVE RESOLUTION #19-14 AUTHORIZING BANK SIGNATORIES FOR THE VILLAGE OF CAMPTON HILLS, made by Trustee George, second by Trustee Bakk
Administrator Ron Searl explained the removal of Trustee White Eagle due to the covenant required in her fiduciary roll with her employer.
Trustee George amended the motion:
MOTION TO APPROVE RESOLUTION #19-14 AUTHORIZING BANK SIGNATORIES FOR THE VILLAGE OF CAMPTON HILLS TO INCLUDE TRUSTEE MILLETTE AS A SIGNATORY made by Trustee George; seconded by Trustee Bakk
[AYES: 4]
Bakk
George
White Eagle
Pres. Tyrrell
[NA YES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
i. MOTION TO APPROVE RESOLUTION #19-09 AMENDING SECTION 3-3-1 OF THE VILLAGE GODE REGARDING FEE SCHEDULES FOR CERTAIN ACTIVITIES, made by Trustee George, second by Trustee Bakk (amended by Trustee George)
[AYES: 4]
Bakk
George
White Eagle
Pres. Tyrrell
[NA YES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
j. MOTION TO ADVISE AND CONSENT TO THE VILLAGE PRESIDENT'S APPOINTMENT VANESSA QUAIL AS BUILDING AND ZONING OFFICER EFFECTIVE MAY 22,2019, made by Trustee White Eagle second by Trustee Bakk.
[AYES: 4]
Bakk
George
White Eagle
Pres. Tyrrell
[NA YES: 0]
[ABSENT: 2]
Girka
Millette
Motion CARRIED
8. ADDITIONAL ITEMS, UPDATES AND FOLLOW UP REPORTS FROM THE VILLAGE PRESIDENT (POTENTIAL AGENDA FORMAT CHANGE), TRUSTEES, VILLAGE ADMINISTRATOR, VILLAGE ATTORNEY OR STAFF President Tyrrell deferred to next meeting
8. ADDITIONAL ITEMS, UPDATES AND FOLLOW UP REPORTS FROM THE VILLAGE PRESIDENT (POTENTIAL AGENDA FORMAT CHANGE), TRUSTEES, VILLAGE ADMINISTRATOR, VILLAGE ATTORNEY OR STAFF President Tyrrell deferred to next meeting
Vo~ce Vote: [AYES: 4] [NAYES: 0] [ABSENT: 2] Motion CARRIED
http://www.villageofcamptonhills.org/DocumentCenter/View/4205/5-21-19-Minutes
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