Village of Campton Hills Village Board met May 7.
Here is the minutes provided by the board:
1. Call to Order- President Blecker called the meeting to order at 7:01 p.m.
2. Roll Call- Clerk Quail called the Roll:
Present
Trustee Susan George
Trustee Nick Girka
Trustee Mike Millette
Trustee Michael O'Dwyer
Trustee Mike Tyrrell
Trustee Wendy K. White Eagle
President Harry Blecker
Absent
None
Also Present
Village Administrator Ron Searl
Police Chief Steve Millar
Treasurer Rebekah Flakus
Village Clerk Vanessa Quail
Deputy Clerk Tracy Johnson
3. Pledge of Allegiance - President Blecker led all those present in the Pledge of Allegiance.
4. Public Comments
Matt Janicek, ofHidden Springs Drive. St. Charles, identified himselfas the organizer of Highway Life, which is a community event to be held on Saturday, August IOth at Poyner Park. He encouraged all to attend and said he hopes to be on the next agenda to present more information about the event.
a. Joe Dragoo- Campton Township Waste Disposal District Update
Mr. Dragoo provided an update to the Board regarding the RFP process for waste disposal, and indicated that the new contract will commence in April2020; and he announced further public meetings will be held after services have been defined.
Order of Business for Current Board
5. Consent Agenda
a. Motion to approve the minutes ofthe Aprill6, 2019 Regular Meeting
b. Motion to approve payment o f bills per Warrant List #19-25
Trustee O'Dwyer pulled Item "B" of the Consent Agenda.
MOTION TO APPROVE ITEM "A" OF THE CONSENT AGENDA, made by Trustee Tyrrell; and seconded by Trustee George.
Voice Vote: [AYES: 6] NAYES: O] [ABSENT: O] Motion CARRIED
MOTION TO APPROVE WARRANT LIST #19-25 (ITEM "B" OF THE CONSENT AGENDA), made by Trustee O'Dwyer; and seconded by Trustee White Eagle.
Trustee O'Dwyer asked for clarification on CornEd's street light billing through the Township; and Administrator Searl indicated that he had been in contact with CornEd in an effort to get CornEd to bill the Village directly.
Roll Call Vote: [AYES: 6] [NAYES: 0] [ABSENT: 0] Motion CARRIED
George
Girka
Millette
O'Dwyer
Tyrrell
White Eagle
6. Action Items:
a. Bolcum Road LAFO (STP) Project
1. MOTION TO APPROVE THE BALANCE OF THE BOLCUM ROAD LAFO WORK ORDER, made by Trustee Millette; and seconded by Trustee TyrrelL
Trustee Tyrrell asked for a breakdown of the dollar amount; and Administrator Searl indicated that the amount is to release the balance due, since $15,000 was approved previously by the Board, for the Village Engineer to conduct a core sample of the road; and that the $26,554.83 is the balance due.
Roll Call Vote: [AYES: 6] [NAYES: 0] [ABSENT: 0] Motion CARRIED
George
Girka
Millette
O'Dwyer
Tyrrell
White Eagle
b. MOTION TO APPROVE RESOLUTION 19-05 -A RESOLUTION AMENDING THE NUMBER OF AUTHORIZED LIQUOR LICENSES, made by Trustee Girka; and seconded by Trustee White Eagle.
Administrator Searl explained that the Board's approval of video gaming initiated the creation of a new Class "T" license. He indicated the Resolution anticipates the need of the three businesses in the Village who have expressed interest in having video gaming in their establishments.
Trustee O'Dwyer asked how many applications for the Class "T" license have been received to date; and Administrator Searl reported that he was not aware of any filings thus far. Trustee George asserted that the resolution is premature.
Roll Call Vote: [AYES: 4]
Girka
Millette
White Eagle
Blecker
[NAYES: 2]
George
O'Dwyer
[ABSENT: 0]
[ABSTAIN: I]
Tyrrell
Motion CARRIED
7. Special Recognitions and Awards
a. Certificate of Appreciation - presented by President Blecker to:
1. Michael O'Dwyer- Outgoing Trustee
President Blecker recognized Trustee O'Dwyer's contribution to the Village's Finance Committee, and his dedication as Village Trustee.
ii. Vanessa Quail- Outgoing Village Clerk
President Blecker recognized Clerk Quail for her dedication and contribution.
iii. Other Recognition Presentations
President Blecker presented awards to:
Police Chief Millar, for his excellent service to the Village, noting the inception of the Citizens Police Academy, the K-9 Unit and many other contributions to the community;
Administrator Searl, for his dedication, outstanding work, leadership, patience and guidance; and Deputy Clerk Johnson, for her dedication, excellent work, and her perseverance through transitions, with a willingness to go above and beyond expectation.
b. Appreciation Award- presented by President-Elect Tyrrell to:
1. Harry Blecker- Outgoing President
President-Elect Tyrrell presented President Blecker with a token of appreciation, noting President Blecker's perseverance and service to the Village.
Police Chief Millar presented President Blecker with a token of appreciation, and thanked him for his support. Trustee O'Dwyer said that of the over-500 votes and 4 balanced budgets while serving as Trustee, he felt most proud of the vote to support the appointment of Chief Millar.
President Blecker expressed his appreciation and shared some personal reflections on his four years as President.
8. ADJOURNMENT SINE DIE -7:39P.M.
BREAK: Coffee and cake to recognize the retiring and incoming Board members
President Pro Tempore Millette reconvened the meeting at 8:00p.m.
Order of Business for New Board
9. Swearing in by Circuit Judge Joseph M. Grady:
a. Village President Mike Tyrrell for a term expiring May 2023
b. Village Trustees for a term expiring May 2023:
i. Sue George
ii. Wendy K. White Eagle
iii. Darlene Bakk
President Tyrrell thanked everyone on the Board, noting that it takes a lot of dedication and time, especially time spent away from spouses and family. He emphasized gratitude for families who are supportive; and he gave special recognition with a presentation of flowers to his wife on the occasion of their 42nd wedding anniversary.
10. Call to Order- President Tyrrell called the meeting to order at 8:02p.m.
11. Roll Call- Clerk Quail called the Roll:
Present
Trustee Darlene Bakk
Trustee Susan George
Trustee Nick Girka
Trustee Mike Millette
Trustee Wendy K. White Eagle
President Mike Tyrrel
Absent
None
Also Present
Village Administrator Ron Searl
Police Chief Steve Millar
Treasurer Rebekah Flakus
Village Clerk Vanessa Quail
12. Action Items
a. Motion to approve the President's appointment of LYNN BAEZ as Village Clerk, effective May 13,2019, for a term to expire May 2021, made by Trustee Millette; and seconded by Trustee George.
Voice Vote: [AYES: 5J [NA YES: OJ [ABSENT:OJ Motion CARRIED
b. Motion for an appointment of President Pro Tempore
Trustee George nominated Trustee Millette for President Pro Tempore; and Trustee Millette accepted the nomination.
MOTION TO APPOINT TRUSTEE MIKE MILLETTE AS PRESIDENT PRO
TEMPORE, made by Trustee George; and seconded by Trustee Girka.
Voice Vote: [AYES: 5J [NAYES: 0] [ABSENT:0] Motion CARRIED
c. Motion to approve the Village Clerk's appointment of Tracy Johnson as Deputy Clerk for a term to expire April2020, made by Trustee Bakk; and seconded by
Trustee White Eagle.
Voice Vote: [AYES: 5J [NAYES: OJ [ABSENT:OJ Motion CARRIED
d. Motion to approve the Village President's appointment Rebekah Flakus as the Village Treasurer, made by Trustee White Eagle; and seconded by Trustee George.
Administrator Searl explained Ms. Flakus' experience and qualifications, in particular noting her prior municipal experience, excellent credentials, and expertise in fund accounting and software. He also highlighted her experience in working with pension funds. Trustee Tyrrell noted Ms. Flakus' acumen for mastering the accounting software, and her excellent work while employed with the Village through GovTemps.
Voice Vote: [AYES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
e. Motion to approve Resolution 19-06 modifying the Adhoc Zoning and Subdivision Ordinance Steering Committee, made by Trustee George; and seconded by Trustee Bakk.
Administrator Searl explained the ongoing zoning ordinance project for which the Village received funding through a CMAP grant. He noted the Committee's recent difficulty in reaching a quorum and explained that the modification would enable the Committee to meet more effectively; and therefore complete the draft for review by the Plan Commission - and ultimately to the public.
Roll Call Vote: [AYES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
f. Motion to approve Resolution #19-07 to enter into a contract with Fulton Siren Services for the 2019 maintenance of outdoor warning system, made by Trustee Millette; and seconded by Trustee Bakk.
Administrator Searl explained that the contract contains an annual increase of$39, and that it had been reviewed by the Village Attorney
Roll Call Vote: [AYES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
g. Motion to approve Resolution #19-08 to enter into a Full Managed Complete Care IT services agreement with Helping Hand IT, made by Trustee Millette; and seconded by Trustee Bakk.
Administrator Searl explained that he and Treasurer Flakus had recently conducted an analysis of past invoices and services, which resulted in a discussion with Mr. Dave Eshoo of Helping Hand, regarding a more economical service agreement.
President Tyrrell invited Mr. Eshoo to speak about the levels of service Helping Hand can offer the Village. Mr. Eshoo provided the Board with the "Complete Care" plan, and said that the Village could potentially save $1 ,400/year.
Trustee Bakk asked if the hid was competitive and if the service contract was going to go out for bid. Administrator Searl explained that a selection process took place three years ago, which is still considered recent. ·
Discussion continued in which President Tyrrell explained that the contract required further review, as well as ample time for the Board to review it to ensure everyone is comfortable with the contract.
Trustee White Eagle asked what would he involved for Treasurer Flakus to gather and analyze additional data from prior years' billing; and Treasurer Flakus explained that the labor portion of the invoicing would have to separated out from the other fees, in order to make a proper comparison between service plans.
MOTION TO TABLE RESOLUTION #19-08 TO ENTER INTO A FULL MANAGED COMPLETE CARE IT SERVICE AGREEMENT WITH HELPING HAND IT, made by Trustee Millette; and seconded by Trustee Bakk.
Roll Call Vote:
[AYES: 3]
Bakk
George
Millette
[NAYES: 2]
Girka
White Eagle
[ABSENT: 0]
Motion TABLED
b. Motion to authorize staff to publish Request for Proposals (RFP) for copier replacement, made by Trustee George; and seconded by Trustee Bakk.
Administrator Sear explained that the draft RFP was presented at the last meeting, and that the current contract expires January 2020. He indicated that he has not received any feedback; therefore assuming there is no objection, he is asking for authorization from the Board. There was no further discussion.
Roll Call Vote: [A YES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
i. Motion to approve Ordinance 19-08, Declaring Surplus Property, made by Trustee Girka; and seconded by Trustee Bakk.
Administrator Searl explained that the surplus property refers to an old PC in the Village Hall. Trustee Millette asked Administrator Searl to ensure that the hard drive be taken out and appropriately disposed of by the Village's IT service.
Roll Call Vote: [AYES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
Motion to approve the President's appointment of Steve Millar as Chief of Police for a term to commence on May 7, 2019 thru May 6, 2023, and to approve an Employment Contract with Steve Millar for that term, made by Trustee White Eagle; and seconded by Trustee Bakk.
Trustee Millette commended Chief Millar and said that the appointment was well- deserved.
Roll Call Vote: [A YES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
k. Motion to approve the Village President's appointment of HR Green as the Village Engineer and to approve Resolution #19-10 to enter into a contract with HR Green for Village Engineering Services, made by Trustee Millette; and Seconded by Trustee Bakk.
Administrator Searl explained that this is a contract renewal which remains unchanged since last year. He added that it had been reviewed by the Village Attorney, who also confirmed there were no changes.
Roll Call Vote: [A YES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
l. Motion to approve Ordinance 19-06 Committing Portions of the General Fund Balance and Capital Projects Reserve Fund Balance and Transferring Funds to the Police Pension Fund
President Tyrrell REMOVED Item "L" since the Board had voted on the matter at the Aprill6. 2019, meeting. The Board unanimously agreed to the removal.
m. Motion to approve Resolution #19-09, a Resolution Authorizing Bank Signatories, Trustee Susan George and Trustee Wendy K. White Eagle, for the Village of Campton Hills, made by Trustee Millette; and seconded by Trustee Bakk.
Roll Call Vote: [A YES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
13. dditional Items, Updates and Follow-up Reports from the Village President, Trustees, Village Administrator, Village Attorney or Staff
Administrator Sear made several announcements:
• Open Meetings Act training is required for all new elected officials, and a web link will be sent out to all who need to complete the training;
• IML new elected official workshops are available to anyone who is interested, for which an email with more information will be sent; and
• Training is available for the new Village Clerk.
Trustee Tyrrell ask Scott Marquardt of HR Green if there was any update on the bidding process for asphalt. Mr. Marquardt explained that there are new consultants on the team, and that the goal is to complete the bid in May. He noted that the Village was combined with the Township for economy of scale, since they Township was already planning to resurface a parking lot. He said that although it is being bid together, the Township is paying their portion of the bill.
14. CLOSED SESSION: Motion for the Village Board go into closed session as permitted by the Open Meetings Act to discuss one or more of the following matters:
a. Litigation that is filed and pending, or is probable or imminent. 2(c)(ll)
b. Collective negotiating matters. 2(c)(2)
c. Appointment, employment, compensation, discipline, performance, or dismissal of specific employees or officials, including legal counsel. 2(c)(l) & (3), made by Trustee Millette; and seconded by Trustee White Eagle.
Roll Call Vote: [A YES: 5] [NAYES: 0] [ABSENT: 0] Motion CARRIED
Bakk
George
Girka
Millette
White Eagle
The Board went into Closed Session at 9:08p.m.; and the regular meeting was reconvened at 10:07 p.m.
Clerk Quail called the Roll
Present
Trustee Darlene Bakk
Trustee Susan George
Trustee Nick Girka
Trustee Mike Millette
Trustee Wendy K. White Eagle
President Mike Tyrrell
Absent
None
Also Present
Village Administrator Ron Searl Trustee Susan
Police Chief Steve Millar
Village Clerk Vanessa Quail
15. ADJOURNMENT- MOTION TO ADJOURN THE MEETING at 10:08 p.m., made by Trustee White Eagle; and seconded by Trustee George.
Voice Vote: [AYES: 5] (NAYES: 0] [ABSENT:0] Motion CARRIED
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