Kane County Administration Committee met March 13.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Allan called the meeting to order at 10:40 a.m.
| Attendee Name | Title | Status |
| Deborah Allan | Chairman | Present |
| Tom Koppie | Vice Chairman | Present |
| Mark Davoust | Board Member | Present |
| Drew Frasz | Board Member | Present |
| Chris Kious | Board Member | Present |
| Bill Lenert | Board Member | Present |
| John Martin | Board Member | Present |
2. Approval of Minutes: February 13, 2019
Approval of Minutes were postponed until further investigation on voting ordinances.
3. Finance Report
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported in
the Special Revenue Fund, GIS was trending slightly higher than recommended, this was due to encumbrances on file. Web Technical Services was also trending higher than recommended, however there are no concerns for either fund at this time.
4. Public Comment
None
5. Facilities Management
Referencing a spreadsheet handout not included in the agenda packet, Bldg. Mgmt. Exec. Dir. Sparks provided a brief update on the Capital Projects. Next Monday, March 18, bids will go out for two elevator projects. Staff is currently working on the renovations for the childcare area and the control center at the Judicial Center. Brief discussion occurred.
6. Information Technology
ITD Exec. Dir Fahnestock provided an update on the IT capital expenses. An estimated 26% of the project budget has been expended. Staff is working on PC and laptop replacements.
7. Mill Creek SSA
None
8. Vehicles
State Attorney Financial Officer Krantz presented the following resolution:
A. Vehicle Acquisition Approval State's Attorney's Office
This authorizes purchasing a replacement vehicle with funds from the FY19 Capital Fund.
The Committee felt the State's Attorney's Office should look into other funding sources and present at a future meeting.
RESULT: PULLED FROM AGENDA
Lieutenant Collins presented the following resolutions:
B. Resolution: Authorizing a Vehicle Purchase and Budget Adjustment for Sheriff’s Office
This authorizes the Kane County Sheriff’s Office to purchase a Lenco Bear Cat armored vehicle for emergency responses. The Lenco Bear Cat, with relevant upgrades for local service, will cost $270,797.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/14/2019 9:00 AM
TO: Judicial/Public Safety Committee
MOVER: Drew Frasz, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
C. Resolution: Authorizing a Vehicle Replacement and Budget Adjustment for Sheriff's Office
This authorizes the Kane County Sheriff’s Office to purchase 12 police patrol vehicles to replace 12 vehicles over 100,000 miles of service. The purchase will consist of six 2019 Chevrolet Tahoes and six 2020 Ford Explorers.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/14/2019 9:00 AM
TO: Judicial/Public Safety Committee
MOVER: Bill Lenert, Board Member
SECONDER: Mark Davoust, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
9. New Business
A. Ratifying Wage Increases
This ratifies the approval of Ordinance No. 19-71, authorizing a 2% wage increase retroactive to 12/2/2018 for each of the Department heads under our jurisdiction, specifically the Chief Information Officer and the Executive Director of Building Management.
RESULT: APPROVED BY VOICE VOTE [6 TO 1]
MOVER: Bill Lenert, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Bill Lenert, John Martin
NAYS: Chris Kious
10. Construction
A. Resolution: Authorization for Construction of Single-Use Facility, with an Accordion Footprint, at Kane County Judicial Center Campus
RESULT: TABLED [UNANIMOUS]
MOVER: Drew Frasz, Board Member
SECONDER: John Martin, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
Chair Allan provided information regarding the resolution presented for today’s meeting. Committee member Frasz opened discussion for the construction of a new multi-use facility at the Rt.38 County campus. Frasz stated that a 50,000 square foot multi-use facility could potentially cost $9-10$M. The Committee discussed the need for the Coroner's Office, however Frasz felt that breaking up the construction for a single building could increase the cost significantly.
Martin discussed selling the Fabyan property could provide funding for the construction plans. It was also noted the estimated amount of selling could add $4M to the budget. Discussion of building a multi-use facility vs the Coroner’s Office first continued. Chair Allan discussed bonding options as a starting point for financing. There was a general agreement to draft a resolution within the next 30 days to determine funding and pricing of construction of a multi-use facility. Significant discussion regarding preliminary costs and time frame continued.
Building Management Director Sparks asked for clarification of direction from the Committee in order to move forward. Lenert responded the Committee would like to see quotes for an estimated 50,000 square foot building and a single structure on the South parcel of Rt. 38. Further discussion occurred.
11. Old Business
A. Fabyan Property Utilization
1. Resolution: Authorization to Vacate Facility Usage at Kane County Fabyan Parkway Campus
RESULT: TABLED [UNANIMOUS]
MOVER: Drew Frasz, Board Member
SECONDER: Mark Davoust, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
Referencing a handout not included in the agenda packet, ITD Dir. Fahnestock discussed the three Broker Opinion of Value responses. The variance of the responses were based on site values from subject to offer with an estimate of $6.7M dependent of use. At this point, the next step would be a public RFP for a Real Estate Broker. (Lenert leaves @ 11:51 a.m.) The Committee gave direction for staff to get a survey and a Title Insurance commitment for the property. Considerable discussion continued.
12. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Mark Davoust, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
13. Executive Session (If Needed)
None
14. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Chris Kious, Board Member
SECONDER: Tom Koppie, Vice Chairman
AYES: Deborah Allan, Tom Koppie, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
This meeting adjourned at 12:16 p.m.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2338&Inline=True
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