Village of Montgomery Village Board met Oct. 8.
Here is the minutes provided by the board:
President Brolley called the meeting to order at 7:03 p.m. followed by the Pledge of Allegiance.
Roll Call
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Trustee Heinz Absent Trustee Bond Yea
Also present: Administrator Jeff Zoephel, Attorney Steve Andersson, Deputy Chief of Police Armando Sanders, Engineer Tim Paulson, Director of Public Works Rick Radde, Director of Finance Justin VanVooren, Village Clerk Penny FitzPatrick, Members of the Press and others.
Public Participation
Trustee Sperling moved to approve the Proclamation for Breast Cancer Awareness Month. Trustee Marecek seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Jungermann, Trustee Marecek and Trustee Bond voting yea.
Consent Agenda
A. Minutes of the Village Board Meeting of September 24, 2018.
B. Executive Session Minutes of September 24, 2018.
C. Accounts Payable through October 4, 2018 in the Amount of $835,020.95. D. Building Report for September 2018.
E. Cancellation of the October 16th Committee of the Whole Meeting.
F. Ordinance 1827 Granting a Special Use for Outdoor Use as Principal Use - JMB Investment Partners, L.P. (2020 Albright Road) (Second Reading).
Trustee Jungermann moved to approve Items A-F on the Consent Agenda. Trustee Marecek seconded this motion. 5 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Bond, Trustee Sperling and Trustee Lee voting yea.
Items for Separate Action
A. Agreement Between Village of Montgomery and International Union of Operating Engineers, Local 150 (Public Employees Division).
Administrator Zoephel summarized the Public Works Union, Local 150, unanimously ratified this agreement and he requested board approval of this item. President Brolley noted the Public Works and Police Department agreement negotiations had gone smoothly over the last five years and he thanked staff and everyone involved for their collaboration and cooperation in negotiating these agreements.
Trustee Sperling moved to approve the Agreement Between Village of Montgomery and International Union of Operating Engineers, Local 150 (Public Employees Division). Trustee Marecek seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Jungermann, Trustee Marecek and Trustee Bond voting yea.
B. Resolution 2018-017 Authorizing the Village’s Share of Construction Costs for the Roadway Improvement of the Aucutt Road Local Agency Functional Overlay (LAFO) Roadway Improvements, Usage of Federal (STP) Funds.
Director Radde summarized Resolution 2018-017 provided usage of Federal STP and village budgeted funds to resurface Aucutt Road on a cost share basis. He requested approval of this resolution to authorize the use of these funds for construction and construction engineering. Trustee Jungermann asked and Director Radde noted the work would take place in Spring 2019. Trustee Marecek asked and Administrator Zoephel noted this resolution only addressed the Aucutt Road improvements and did not include any bike path connectivity in the area.
Trustee Bond moved to approve Resolution 2018-017 Authorizing the Village’s Share of Construction Costs for the Roadway Improvement of the Aucutt Road Local Agency Functional Overlay (LAFO) Roadway Improvements, Usage of Federal (STP) Funds. Trustee Jungermann seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Bond, Trustee Sperling, Trustee Lee, Trustee Jungermann and Trustee Marecek voting yea.
C. Professional Services Agreement with Engineering Enterprises Inc. for Construction Engineering for Aucutt Road Local Agency Functional Overlay (LAFO) in the Amount of Approximately $20,000.
Director Radde requested the approval of a Professional Services Agreement with Engineering Enterprises Inc. for the Phase 3 Construction Engineering for Aucutt Road. He noted the estimated cost for the project was $20,000, it was included in the FY2019 budget and the remaining costs would be covered by Federal STP Funds.
Trustee Jungermann moved to approve the Professional Services Agreement with Engineering Enterprises Inc. for Construction Engineering for Aucutt Road Local Agency Functional Overlay (LAFO) in the Amount of Approximately $20,000. Trustee Marecek seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Bond, Trustee Sperling and Trustee Lee voting yea.
D. Task Order with Layne Christensen for Well 15 Emergency Inspection.
Director Radde requested approval of a task order with Layne Christensen for emergency removal and inspection of the Well 15 pump and motor assembly. He explained the inspection was needed to determine the reason why the well went offline on September 15th, 2018 and he shared the results of the inspection would be discussed at a future meeting.
Board discussion was had clarifying that Well 15 was located near the Police Department, the importance of this well and questioning whether the well malfunction was caused by a lighting strike in the area. Director Radde noted the cause of the malfunction would not be determined until the pump motor and assembly were removed and testing was done on the unit.
Trustee Bond moved to approve the Task Order with Layne Christensen for Well 15 Emergency Inspection. Trustee Marecek seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Bond, Trustee Sperling, Trustee Lee, Trustee Jungermann and Trustee Marecek voting yea.
E. Award of a Contract to Encap Inc. for Improvements to the Village Property at 1680 Douglas Road (formerly known the Spatz Property) in the Amount of $46,355.00.
Engineer Paulson discussed that the property at 1680 Douglas Road was previously acquired by the village at no cost and was planned for to be used for TIF #1 future development for storm water and compensatory storage facilities. He requested approval of this award of a contract to Encap Inc. in the amount of $46,355 to remove the overgrown vegetation, buffer the existing wetlands and mow and maintain the remainder of the site for future use.
Trustee Jungermann moved to approve the Award of a Contract to Encap Inc. for Improvements to the Village Property at 1680 Douglas Road (formerly known as the Spatz Property) in the Amount of $46,355.00. Trustee Marecek seconded this motion.
5 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Bond, Trustee Sperling and Trustee Lee voting yea.
Items for Discussion
A. Request for TIF Funds.
Administrator Zoephel summarized the request made by three neighboring Montgomery businesses to utilize TIF Funds for a paving project. He clarified after review that staff did not recommend granting this TIF Funds request as only one of the businesses was located in the TIF District and TIF Funds were not intended for use on maintenance items. Staff instead encouraged the petitioner to apply to the Montgomery Development Fund for consideration for a forgivable loan or low interest loan for this project.
The petitioner, Ted King of Midwest Siding, addressed the board and requested the use of TIF Funds to improve the drainage and repave his parking lot and remove the unused railway spur on his property at an estimated cost of $30- $40,000. He stated the removal of the railway would improve his property values and attract new business tenants to his building space. Board discussion was had noting the intended use of TIF Funds versus Montgomery Development Funds, how much revenue was currently available in both funding accounts, what the estimated rate for the forgivable loan was at this time and whether this request for TIF Funds should be granted.
After further discussion, the board consensus was not to grant this request for TIF Funds for this project. It was instead suggested that the petitioner apply for assistance from the Montgomery Development Fund for a forgivable loan or low interest loan to fund for this project. The board noted their willingness to work with the petitioner as a business owner and employer in the community to meet their needs and assist them with getting this project completed. President Brolley suggested the petitioner work with Director VanVooren and Director Young to complete the loan application process. He also commented that the removal of the railway spur that crosses the right of way on Aucutt Road be coordinated to be removed prior to when the resurfacing and road improvements are planned for that road.
New or Unfinished Business
Trustee Marecek shared the Halloween Safety Event would take place on Sunday, October 14th from 10:00 a.m. to 2:00 p.m. He noted the location of the event had moved to the cul-de-sac adjacent to the Police Department and hot dogs would not be provided this year as the event had grown so much. He shared this event was cosponsored by the Montgomery Police Department and Fox Valley Park District and would include a Touch-A-Truck Event and concessions would be offered for sale. Deputy Chief of Police Sanders summarized this was a great community event with safety tips, treats, prizes and a costumed story time for the kids.
Future Meetings
A Historic Preservation Commission—Monday, October 15, 2018 at 6:30 p.m.
B. Committee of the Whole Meeting--Tuesday, October 16, 2018 at 7:00 p.m. (May Be Canceled).
C. Beautification Committee—Wednesday, October 17, 2018 at 6:30 p.m. (Halloween Display Contest Judging). D. Intergovernmental Committee—Monday, October 22, 2018 at 6:00 p.m.
E. Village Board Meeting—Monday, October 22, 2018 at 7:00 p.m.
Executive Session: None.
Adjournment: 7:47 p.m.
eeking no further business to come before the Board, it was moved by Trustee Jungermann and seconded by Trustee Marecek to adjourn the meeting.
5 Yea. 0 No. Motion carried. Trustee Jungermann, Trustee Marecek, Trustee Bond, Trustee Sperling and Trustee Lee voting yea.
https://ci.montgomery.il.us/AgendaCenter/ViewFile/Minutes/_10082018-407
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