Kane County Reporter

Kane County Human Services Committee met April 13.

Here is the minutes provided by the Committee:

1. Call to Order

Chairman Lenert called the meeting to order at 9:00 am.

Attendee Name; Title; Status; Arrived:

Deborah Allan Board Member Late 9:15 am

Ron Ford Vice Chair Late 9:06 am

Rebecca Gillam Board Member Present

John Martin Board Member Present

Douglas Scheflow Board Member Present

Thomas Smith Board Member Present

Bill Lenert Chairman Present

Also present: Co. Bd. Chairman Lauzen & staff Duffy; HRM Exec. Dir. Wetzel & staff Brown; Finance staff Waggoner, Dobersztyn; VAC Supt. Zimmerman; ITD Dir. Fahnestock & staff Peters; and members of the press and public.

2. Approval of Minutes: March 16, 2018

Result: Approved With Voice Vote [Unanimous]

Mover: Douglas Scheflow, Board Member

Seconder: Thomas Smith, Board Member

Ayes: Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

Absent: Deborah Allan, Ron Ford

3. Public Comment

None

4. Monthly Financial Reports

Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported there were no FY18 General Fund concerns to report at this time. In the Special Revenue Funds, Insurance Liability has been trending higher than recommended. Finance will continue to monitor those funds.

5. Veteran's Assistance Commission

VAC Supt. Zimmerman reviewed the monthly reports included in the agenda packet, noting Kane County claims averaged 10 days faster than the average Illinois VA claim due to the new VA initiative. The total pending claims for last month were 7,400, 127 of them belonged to our county’s office. In March, Kane County claimants received almost $332,000 in new benefits. Zimmerman introduced Assistant Superintendent Nate Johnson and provided a brief background.

6. Department of Human Resource Management

A. Monthly EEO Report

The monthly reports were included in the agenda packet. Chair Lenert noted there were 17 employee terminations and 115 new hires, 104 of the new hires were election Judges. They received 117 applications since the last meeting. (Ford arrives at 9:06 am)

B. Monthly IPBC Funding Report

Referencing the IPBC funding sheet, Chair Lenert reported a monthly payment of just over $1.24M; this figure has remained consistent with past payments.

C. Monthly Medical Reimbursement Report

Referencing documents included in the agenda packet, Lenert reported enrollment has increased to 24 people as of April 3. The county should see a savings of $240,000 this year. Wetzel reported the Development Dept. scheduled presentations in April and had a positive turn out. They are currently waiting on total reports from MERP.

7. Compliance

None

8. Old Business

A. Presentation by Information Technology for County Appointments

Referencing a presentation not included in the agenda packet, ITD staff Tedder provided an update on the Appointed Boards and Commissions link on the County's main website. He asked for a consensus of approval to go live on the website. In response to a question regarding notifications for boards and commissions that expired in 2017, Tedder explained how the report notifications will work. (Allan arrives 9:15 am) Brief conversation occurred.

9. New Business

Chair Lenert presented the following resolution:

A. Resolution: Restating the Kane County Equal Employment Opportunity Plan for July 1, 2015 - June 30, 2016

This authorizes the restatement of the 2015- 2016 Equal Employment Opportunity Plan is hereby approved and shall be disseminated as required by the U.S. Office of Justice regulations.

Result: Moved Forward With Voice Vote [Unanimous] Next: 5/2/2018 9:00 am

To: Executive Committee

Mover: Deborah Allan, Board Member

Seconder: Rebecca Gillam, Board Member

Ayes: Deborah Allan, Ron Ford, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

B. Group Health Benefits

Referencing a presentation not included in the agenda packet, Mike Baker of Group Alternatives discussed the objectives they used to evaluate the IPBC Trust. He noted the IPBC released their final renewal to the County around March 9. That renewal showed an increase of 12.3% or approximately $2M. The increase would go into effect on July 1. The County would be responsible for that increase until the new fiscal year started. Because of the increase, Group Alternatives recommended the County evaluate other vendors. Baker discussed the evaluation process and recommendation to change to Aetna. With Aetna, there would be no premium increase or benefit reduction. They would build identical plans to what the County currently offers. Baker shared information on programs and incentives that will be included for employees.

Lenert noted the county will save $2M by making this change. There will be no reduction in benefits and it will provide a savings in claims. The plan will utilize the same healthcare networks, there will be no increase in rates for employees or the county. Wetzel noted Aetna will provide claim data, which will allow them to come up with wellness plans for employees. She felt Aetna’s Telemedicine program had great value. Baker stated Telemedicine should save approximately $60,000-$200,000 per year. Considerable discussion occurred.

C. Resolution: Approving Kane County's Group Health Benefit Provider

This authorizes AETNA to act as Claims administrator for our self-insured health insurance PPO and HMO programs, providing services under the Administrative Services Agreement on file in the Human Resources Department. The Plan shall be fully implemented as soon as administratively feasible, with the intent that full implementation for affected employees, retirees and COBRA participants will occur July 1, 2018.

Result: Moved Forward With Voice Vote [Unanimous] Next: 4/27/2018 11:00 am

To: Finance And Budget Committee

Mover: Ron Ford, Vice Chair

Seconder: Douglas Scheflow, Board Member

Ayes: Deborah Allan, Ron Ford, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

10. Reports Placed On File

Result: Place Written Reports On File [Unanimous]

Mover: Douglas Scheflow, Board Member

Seconder: Ron Ford, Vice Chair

Ayes: Deborah Allan, Ron Ford, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

11. Executive Session

The Human Services Committee moved into Executive Session at 9:43 a.m. to discuss Collective Bargaining and the release of Closed Session Minutes.

Result: Approved By Roll Call Vote [Unanimous]

Mover: Rebecca Gillam, Board Member

Seconder: Deborah Allan, Board Member

Ayes: Deborah Allan, Ron Ford, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

The Human Services Committee returned to Open Session at 10:18 a.m.

12. Release of Closed Session Minutes

Release of Closed Session minutes was approved as outlined on Exhibit A attached.

Result: Approved With Voice Vote [Unanimous]

Mover: Thomas Smith, Board Member

Seconder: Douglas Scheflow, Board Member

Ayes: Deborah Allan, Ron Ford, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

13. Adjournment

Result: Adjourned By Voice Vote [Unanimous]

Mover: Thomas Smith, Board Member

Seconder: Douglas Scheflow, Board Member

Ayes: Deborah Allan, Ron Ford, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert

This meeting was adjourned at 10:40 am.

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