Kane County Transportation Committee met January 16.

By Lhalie Castillo

Mar 31, 2018

Here is the minutes provided by the Committee:

1. Call to Order

Chairman Frasz called the meeting to order at 9:00 am.

Attendee Name; Title; Status; Arrived:

Margaret Auger Board Member Present

Brian Dahl Board Member Present

Rebecca Gillam Vice Chair Present

Kurt R. Kojzarek Ex-Officio (County Development Chairman) Late 9:14 am

Bill Lenert Board Member Present

Jarett Sanchez Board Member Present

Thomas Smith Board Member Present

Drew Frasz Chairman Present

Also present: Co. Bd. member Kenyon, Wegman & staff Nagel; KDOT Dir. Schoedel & staff T. Rickert, Hopkinson, Coffinbargar, Benda, Edwards, Zakosek; Asst. State’s Atty. Jaeger; Finance staff Waggoner; ITD staff Peters; members of the press & public.

2. Approval of Minutes: December 19, 2017

Result: Approved With Voice Vote [Unanimous]

Mover: Bill Lenert, Board Member

Seconder: Thomas Smith, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

Absent: Kurt R. Kojzarek

3. Public Comment (Agenda Items)

None

4. Finance

The monthly reports were included in the agenda packet. Finance staff Waggoner reported no FY18 expenditure budget concerns at this time. Staff Rickert reviewed the monthly reports included in the agenda packet noting they have been working with Finance to closeout FY17. The reports for March will include both FY17 and FY18 as they continue to work on FY17. He discussed the following resolution:

A. Resolution: Approving of Personnel Hiring and Replacement, Kane County Division of

Transportation - Maintenance (2)

This authorizes KDOT to fill the two existing vacant highway maintenance positions in its Maintenance Department.

Result: Moved Forward With Voice Vote [Unanimous] Next: 1/31/2018 9:00 Am

To: Finance And Budget Committee

Mover: Jarett Sanchez, Board Member

Seconder: Brian Dahl, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

Absent: Kurt R. Kojzarek

5. Maintenance

Staff Rickert reviewed the monthly report included in the agenda packet.

6. Planning & Programming

Staff Rickert noted the monthly reports were included in the agenda packet. Referencing a handout, he shared highlights from the KKCOM January-February 2018 Newsletter.

7. Traffic Operations & Permitting

The monthly report has been included in the agenda packet.

8. Project Implementation

A change in the agenda order followed.

Staff Coffinbargar presented the following resolution:

A. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Huntley Road at Galligan Road, Kane County Section No. 08-00112-00-CH

This authorizes an intergovernmental agreement with the State of Illinois acting through the Illinois Department of Transportation for Phase III Construction for the Improvement.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Rebecca Gillam, Vice Chair

Seconder: Margaret Auger, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

Absent: Kurt R. Kojzarek

B. Project Implementation Report

Staff Coffinbargar reviewed the monthly report and shared project photos. He presented the following resolutions:

C. Resolution: Approving a Phase II Engineering Services Agreement with HDR Engineering Inc. of Chicago, Illinois for Randall Road at Weld Road/US 20 Intersection Improvements, Kane County Section No. 14-00446-00-CH

This authorizes an execution of Phase II Engineering services agreement with HDR Engineering Inc. for the Improvement. This further appropriates the not to exceed sum of $598,781.22 from Transportation Sales Tax Fund #305, Line Item #50140 (Engineering Services) to pay for said Phase II Engineering services for the Improvement.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Jarett Sanchez, Board Member

Seconder: Brian Dahl, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

Absent: Kurt R. Kojzarek

D. Resolution: Approving a Phase II Engineering Services Agreement with Christopher B. Burke Engineering, Ltd. for Stearns Road (Stage 5A) at Randall Road Intersection Improvement, Kane County Section No. 14-00214-28-CH

(Kojzarek arrives @ 9:14 a.m.) This authorizes an execution of Phase II Engineering services agreement with Christopher B. Burke Engineering, Ltd. for the Improvement. It further appropriates the not to exceed sum of $346,759.24 from Greater Elgin Impact Fee Fund #552, Line Item #50140 (Engineering Services) to pay for said Phase II Engineering services for the Improvement.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)

Seconder: Margaret Auger, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

E. Resolution: Approving a Phase III Construction Engineering Services Agreement with Tecma Associates Inc. of Chicago, Illinois for Peplow Road over Tributary of Virgil Ditch No. 3, Kane County Section No. 08-00383-00-BR

This authorizes an execution of Phase III Construction Engineering services agreement with Tecma Associates Inc. for the Improvement. It further appropriates the not to exceed sum of $399,812.71 from Transportation Sales Tax Fund #305, Line Item #50140 (Engineering) to pay for said Phase III Construction Engineering services for the Improvement.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Bill Lenert, Board Member

Seconder: Brian Dahl, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

F. Resolution: Approving an Intergovernmental Agreement Between the Illinois State Toll Highway Authority and the County of Kane for I-88 Bridge Improvements, Kane County Section No. 17-00483- 00-BR

This authorizes an intergovernmental agreement between the County of Kane and the Illinois State Toll Highway Authority and that the Kane County Board Chairman is hereby authorized to execute an intergovernmental agreement for the Phase III Construction of the Project. It further appropriates the sum of $949,519.00 from Motor Fuel Local Option Fund #304, Line Item #52040 (Repairs and Maintenance - Bridges) for the County’s share of the cost of the Project.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Bill Lenert, Board Member

Seconder: Rebecca Gillam, Vice Chair

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

9. Reports Placed On File

Result: Place Written Reports On File [Unanimous]

Mover: Jarett Sanchez, Board Member

Seconder: Brian Dahl, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

10. Executive Session

The committee moved into Executive Session at 9:24 a.m. to discuss Land Acquisition.

Result: Approved With Voice Vote [Unanimous]

Mover: Margaret Auger, Board Member

Seconder: Thomas Smith, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

The committee returned to Open Session at 9:29 a.m.

11. Resolution: Approving Acquisition of Highway Right of Way, Kirk Road at Fabyan Parkway Intersection Improvement, Kane County Section No. 11-00201-04-CH, Parcel No. 0004

This authorizes an acceptance of the offer from Patricia Paydon Trustee under a Trust dated September 12, 2012 and known as the R. Harlan Paydon Trust, property owner of Kirk Road at Fabyan Parkway Parcel No. 0004, to sell said property to the County of Kane for the total amount of $104,000.00 to be paid from the Central Impact Fees Fund #559, Line Item #74010 (Highway Right-of-Way) and the Chairman of the Kane County Board is hereby authorized and directed to execute a contract and associated agreement(s) therefore.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Bill Lenert, Board Member

Seconder: Margaret Auger, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

12. Resolution: Approving Acquisition of Highway Right of Way, Kirk Road at Fabyan Parkway Intersection Improvement, Kane County Section No. 11-00201-04-CH, Parcel No. 0005 & 0005TE

This authorizes an acceptance of the offer from Joe Keim Land Corp, an Illinois Corporation, property owners of Parcel No. 0005 & 0005TE of the Kirk Road at Fabyan Parkway intersection improvement, to sell said property to the County of Kane for the total amount of $337,984.20 to be paid from the South Impact Fee Fund #560, Line Item #74010 (Highway Right-of-Way) and the Chairman of the Kane County Board is hereby authorized and directed to execute a contract and associated agreement(s) therefore.

Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am

To: Executive Committee

Mover: Jarett Sanchez, Board Member

Seconder: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz

13. Public Comment (Non-Agenda Items)

None

14. Adjournment

Result: Adjourned By Voice Vote [Unanimous]

Mover: Thomas Smith, Board Member

Seconder: Jarett Sanchez, Board Member

Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz