Village of Campton Hills Corporate Authorities met January 2.
Here is the minutes provided by the Authorities:
1. Call To Order- President Blecker called the meeting to order at 7:03 p.m.
2. Roll Call - Clerk Quail called the Roll:
Present
Trustee Andersen
Trustee George*
Trustee O'Dwyer
Trustee Tyrrell
President Blecker
Absent
Trustee Girka
Trustee Millette
Also Present
Administrator Searl
Clerk Quail
*Arrived at the meeting 7:05p.m.
3. Pledge Of Allegiance- President Blecker led all those present in the Pledge of Allegiance.
4. Public Comments - There were no public comments.
5. Point Of Information- President Blecker announced that the Minutes of the December 19, 2017, meeting will be distributed and considered for the January 16, 2018, meeting.
6. Consent Agenda
a. Motion to approve payment of bills per Warrant List # 18-17
b. Motion to accept the resignation from Chuck Johnson from the EDC Board and the Ad hoc
Zoning and Subdivision Ordinance Review Committee
Motion To Approve Consent Agenda, made by Trustee O'Dwyer; and seconded by Trustee Tyrrell.
Roll Call Vote:
7. Action Items
[Ayes: 4] Andersen
George
O'Dwyer
Tyrrell
[Nayes: 0]
[Absent: 2]
Girka
Millette
Motion: Carried
a. Azavar Government Solutions Services Agreement
President Blecker opened the discussion by mentioning that in light of the Village Attorney's written review of the Azavar's proposed contract, the Village should not engage such services at this time.
Trustee Tyrrell disagreed and reiterated the point he raised after Azavar's presentation, which was that he considered it worthwhile to explore the proper coding for State tax. He further noted that the Village could be losing out on some potential revenue, and that the Village Attorney's concerns could be addressed by modifying the contract. He recommended reaching out and obtaining input from other municipalities which have worked with Azavar. Trustee O'Dwyer concurred and reinforced the notion that contracts can always be negotiated.
Trustee Andersen asked Administrator Searl for his experience with Azavar when he was in Westmont. Administrator Searl explained that the business model was new at the time and that utility companies had never encountered audits at that point in time; and that there is now a limitation on how far the audits can go back in history. He noted that disputes with utility companies can be a lengthy processes.
Discussion followed about the multiple ZIP codes within Campton Hills, and Administrator Searl noted that Westmont had the same issue. Trustee Tyrrell explained that Campton Hills has the added dilemma of identity because many residents who live in Campton Hills use a St. Charles address.
Motion To Table Consideration Of Azav Ar Government Solutions Services Agreement, made by Trustee Andersen; and seconded by Trustee O'Dwyer.
Roll Call Vote [Ayes: 4]
Andersen
George
O'Dwyer
Tyrrell
[Nayes: 0]
[Absent: 2]
Girka
Millette
Motion: Tabled
8. Discussion Items
a. Legislative Counsel Usage Procedure
Motion: Tabled
Trustee Tyrrell indicated that he was uncertain as to whether or not Trustee Girka had anything additional to share; but that Trustee Tyrrell would gather notes to share with Administrator Searl.
b. Strategic Plan Goals Review- There was no discussion.
c. Board and Committee Appointments - There was no discussion.
9. Additional Items
• Trustee O'Dwyer inquired about the status of replacing the accounting system. Administrator Searl indicated that the Treasurer is still working on it, and that it made sense to plan to set up a meeting with Quick Books Pro Advisors. Trustee Tyrrell said that the fund accounting was probably the most important of the issues in considering new software; and that there is an urgency to have as much information as possible, if any decisions are to be made with the annual budget planning.
• Trustee O'Dwyer noted the Village's favorable position for their police pension funding. He praised the trustees, both past and present, for being fiscally responsible. He further mentioned some recent newspaper articles reporting that neighboring municipalities' pension funds are not 1 00% funded.
• Trustee Tyrrell inquired about the status of the exterior Village Hall building lights. Administrate Searl explained that the lights have been repaired on the building; but the outside lights in the lot still need to be reviewed. He said there could possibly be a short in the wiring ifNlCOR inadvertently cut a line while performing work in the area.
• Discussion followed about lighting compliance with the Village's Dark Skies Ordinance. Administrator Searl said that the electrician will provide a quote. Trustee George advised changing to a compliant bulb and keeping the fixtures, so long as the bulb is properly shaded.
• Trustee Tyrrell referred back to the discussion of the Azavar contract in Item 7a of the agenda, asking the Board to provide any additional comments directly to Administrator Searl.
10. Closed Session- Motion To Go Into Closed Session As Permitted By The Open Meetings Act To Discuss Appointment, Employment, Compensation, Discipline, Performance, Or Dismissal Of Specific Employees Or Officials, Including Legal Counsel 2(c)(l) & (3), made by Trustee Tyrrell; and seconded by Trustee George.
President Blecker called the Regular Meeting back to order at 7:57p.m.
Present
Trustee Andersen
Trustee George
Trustee O'Dwyer
Trustee Tyrrell
President Blecker
Absent
Trustee Girka
Trustee Millette
Also Present
Administrator Searl
Clerk Quail
11. Motion To Adjourn The Meeting at 7:58p.m, made by Trustee Tyrrell; and seconded by Trustee Andersen.
Voice Vote: [Ayes: 4] [Nayes:0] [Absent:2] Motion: Carried
http://www.villageofcamptonhills.org/DocumentCenter/View/3468
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