Village of Lily Lake Board of Trustees met Nov. 27.
Here is the minutes provided by the Board:
Call to Order
President Overstreet called the Board of Trustees meeting to order at 7:00 p.m. with the Pledge of Allegiance.
Roll Call
Present – Pam Conn, Mary Damisch, Tim Dell, Rick Overstreet, Chris Vaughn, and Craig Walsh Absent – Janet Marlovits Also Present – Jesse Heffernan (Village Clerk), Alex McTavish (Village Attorney), Erik Hoofnagle (Village Public Works Director), Steve Zahn (Village Plan Commission Chair), Lisa Engberg (Village Treasurer) Public Present – Mae Strobel, Matt Janecek, Mr. Rodge, Justin Rodge
Adoption of the Agenda
Motion by Tim Dell, seconded by Pam Conn to adopt the November 27th, 2017 Agenda as presented. Voice vote, motion passed unanimously.
Approval of the October 23rd, 2017 Regular Board Meeting Minutes.
Motion by Pam Conn, seconded by Tim Dell to accept the minutes of the October 23rd, 2017 Regular Board Meeting as presented. Voice vote, motion passed unanimously.
Guests and Public Comment
Justin and Mr. Rodge are here to observe a Public Governmental Meeting for Scouts.
Mr. Janecek updated the Board on some tentative meeting topics for next year’s 100 year celebration of Lily Lake Grade school and his Highway Life Music Fest. He would like to tie those events together, asking for possible support of the Village (financially) and for further annual event sites. He may inquire with IDOT and the Village about a bridge banner over Rt. 47 along the Bike Path. (Mr. Janecek will also need to contact the Forest Preserve regarding the banner). Poyner Park has been a location Mr. Janecek is investigating for the future as well.
Mae Strobel No Comment.
Ordinance 2017-04 Tax Levy
Motion by Chris Vaughn, seconded by Mary Damisch to adopt Ordinance 2017- 04. President Overstreet gave a brief summary of the 8% increase to all three SSA subdivisions discussed last year and at the Public Hearing prior to the Board Meeting this evening. No comment was given at the Hearing. No residents from any of the three impacted SSA subdivisions attended the hearing, although President Overstreet has been reaching out to the HOA Presidents in an effort to review the proposed Levy. No further comments given. Roll Call vote, motion passed unanimously.
Ordinance 2017-05 Amending Village Code Chapter 20 - Zoning
Motion by Pam Conn, seconded by Tim Dell to approve Ordinance 2017-05. President Overstreet discussed the Public Hearing for this amendment and that of the public, Mrs. Strobel was the only one to attend. No official comment given from Mrs. Strobel, although she was dissatisfied with the lack of Plan Commission time given to the topic. The Plan Commission was given notice that the amendment would be heard at this meeting and will continue to review the changes which may be made. (Please refer to the Plan Commission Meeting Minutes for November 6, 2017 provided to the Board members in their packet) Some discussion regarding accessory buildings (section 2010 (c)) allowed in side yard as well as rear yard to avoid confusion over size of building. Motion to amend the motion approving Ordinance 2017-05 to include accessory buildings as allowed in side yard recognizing all easements, ROWs and setbacks as mentioned made by Pam Conn, seconded by Chris Vaughn. Voice Vote: all in favor, motion passes unanimously. Mary Damisch asked about further changes in the Zoning Ordinance. Red-lined copies were sent out to the Board for preview. Some B1 Special Uses have been expanded to allow for more Special Use applications until Lily Lake has adequate infrastructure to support more typical B1 uses. Mary Damisch asked if there were changes to parking of vehicles, semi-trailers, boats. Attorney McTavish simplified some definitions regarding Recreational Vehicles and limited to one per parcel allowed in side or rear yard. Mary Damisch motioned for another amendment to Ordinance 2017-05 (Section 2013 (C)) allowing for 2 Recreational Vehicles, boats, or trailers to be allowed on one Residential Parcel in side or rear yard, seconded by Chris Vaughn. Pam Conn feels her neighborhood would not support that. President called for a voice vote to approve the motion to amend Section 2013 (c) to allow for 2 recreational vehicles, boats, or trailers total. Damisch and Vaughn approve, Walsh and Conn vote no, Dell Abstain, President votes to support the amendment; motion to amend passes. Attorney McTavish asked if a size limitation should be considered since this amendment would allow for 2 - 40’ long Recreational vehicles to be parked in either side or rear yards of any residential parcel. Some further discussion regarding size, weight, temporary timing, types, but no further amendment offered. Damisch would like to not add another amendment to the proposed Ordinance. President called for a final roll call vote on the amended changes to Ordinance 2017-05: Conn: Abstain, Dell: Abstain, Damisch: Yes, Vaughn: Yes, Walsh: Abstain. Motion does NOT pass. Proposed Ordinance Amendment will go back to the Plan Commission for further review and recommendation to the Board.
Resolution 2017- 39 Authorizing Renewal if IMLRMA Membership
Motion by Pam Conn, seconded by Tim Dell to approve Resolution 2017-39. Membership fee is $150 plus an additional $40 for a handbook (may not be needed). Roll Call vote, motion passed unanimously.
Resolution 2017- 40 Authorize Premium Payment of Insurance
Motion by Chris Vaughn, seconded by Mary Damisch to approve Resolution 2017-40. Early payment honored is $9139.68, annual renewal of insurance coverage for property and personnel. Roll Call vote, motion passed unanimously.
Resolution 2017- 41 Recognizing Illinois Bicentennial
Motion by Pam Conn, seconded by Tim Dell to approve Resolution 2017-41. There will be a flag dedication ceremony performed by Local Boy Scout Troop 46 on December 4th, 2017 before the Plan Commission Meeting – all are welcome. Special Flag provided to us can be displayed for the next year. Voice vote, motion passed unanimously.
Resolution 2017- 42 Approving Comcast Internet Service to the Park Location (Simon Anderson)
Motion by Tim Dell, seconded by Chris Vaughn to approve Resolution 2017-42. Steve Zahn gave an overview of internet service for the Park to aid in the security cameras and their communication to the Village office, ability to build security systems at the Village Hall, and the ability to link an Early Warning System with the internet provided. Modem at the milk house will need to have a warmer insulated area, other equipment in the future will remain at the Village Hall for security measures. Comcast will install service at Deluxe Speed of 150 with a static IP address. This will provided the necessary internet for the security cameras as well as providing WiFi for our residents at the pavilion location. Intention is security cameras at the park only to help catch vandals to the park for now. In the future, the Village can host events such as Movie Night by streaming Netflix, apply for grants to install Early Warning System (FEMA Grants), install cameras at Village Hall for security as well. Amber alerts and severe weather alerts can be communicated via text in the future and this internet system provides a good foundation. $200 install fee, annual cost of around $1700 for the service ($139.85 monthly). Additional equipment may be needed for total surveillance. We do not want to piggy-back off of the existing service in the office for security reasons. Rent one modem for the park, possibly an additional one for the Village Hall later. We can purchase our own routers, Steve is investigating those prices. This service may also provide streaming capability of events (such as Highway Life) to our residents. Roll Call vote, motion passed unanimously.
Approval of Monthly Bills
Motion by Pam Conn, seconded by Tim Dell to approve the Monthly Bills for October-November 2017. Roll Call vote, motion passed unanimously.
Old Business
None
New Business
a. Presentation of IDOT 2010-2017 Documentation Review No. 4: Receipt and Disbursement of MFT Funds. Paperwork made available by the Clerk – IDOT is satisfied with the 2010 through 2017 review of the Village’s MFT requests and spending.
Adjournment
Motion by Pam Conn, seconded by Tim Dell to adjourn at 7:50 p.m. Voice vote, motion passed unanimously.
http://www.villageoflilylake.org/upload/Board%20minutes%2011272017.pdf
Alerts Sign-up