The Batavia Public Library District Board of Trustees met Sept. 20 to review website traffic.
Here are the meeting's minutes, as provided by the board:
The Batavia Public Library District board includes seven residents of the district who are elected for staggered four-year trustee terms. The board meets at 7 p.m. on the third Tuesday of each month.
Agenda Item # 5 a (1)
w w w. B a t a v i a P u b l i c L i b r a r y. o r g
MINUTES
Board of Library Trustees of the Batavia Public Library District
Regular Meeting
Tuesday • 20 September 2016
1. Call to Order
Trustee Sullivan called the regular meeting to order at 7:01 p.m. in the Elizabeth L. Hall Conference Room of the Batavia Public Library.
2. Pledge of Allegiance to the Flag
3. Call the Roll
Trustees Present: Diane L Blodgett, Andrew R. Deitchman, Richard A. Henders, Cara M. Schuster, Jo Ann Smith, Douglas S. Sullivan, and J. Thomas Von Lunen
Trustees Absent: None
Staff Members Present: Director George H. Scheetz, H. Joseph McKane, Kathy A. Moecher, Stacey L. Peterson, and Joanne C. Zillman (arrived at 7:10 p.m.)
Visitors Present: Barbara L. Mabbs, volunteer, Batavia Access Television (BATV) Inc.
4. Comments from the Audience
There were no comments from the audience.
5. Approve the Consent Agenda
Trustee Sullivan read the consent agenda.
Trustee Sullivan asked whether there were any changes to the consent agenda.
Motion by Trustee Blodgett to approve the consent agenda, as presented, to include the following items:—
10 South Batavia Avenue • Batavia, IL 60510-2449 • (630) 879-1393 •
FAX
(630) 879-9118
a. Minutes:—
(1) Regular Meeting, Tuesday 16 August 2016
b. Expenditures:—
(1) Expenditures (“Cash Disbursement Detail Report”): August 2016, including General Fund
checks (722051–722184 in the amount of $125,106.73, and payroll and taxes in the amount of $126,941.17, for a grand total of $252,047.90 in expenditures.
c. Other Action Items:
(1) Policy on Sick Leave (Standing Committee on Services): RESOLUTION 2016–008
(2) Policy on Alcoholic Beverages (Standing Committee on Services): RESOLUTION 2016–009
Seconded by Trustee Smith. Roll Call: Blodgett, aye; Deitchman, aye; Henders, aye; Schuster, aye; Smith, aye; Sullivan, aye; Von Lunen, aye. The motion carried, 7–0.
6. Approve the Agenda
Motion by Trustee Von Lunen to approve the agenda, as presented. Seconded by Trustee Schuster. All: Aye. The motion carried.
7. Financial Reports: August 2016
• 2016–2017 Working Budget
• 2016–2017 Statement of Revenue and Expenditures
• 2016–2017 Investment Report — NO REPORT / FIRST REPORT FOLLOWING 1ST QUARTER
H. Joseph McKane, the Library’s Finance Specialist, asked whether there were any questions regarding the financial reports, which were included in the Board packet. There were no questions.
8. President’s Report
Japan and Its Tea: Trustee Sullivan reported that he enjoyed the program (and the tea) when he attended “Japan and Its Tea,” presented by Trustee Blodgett’s son and daughter-in-law.
Zillman arrived at 7:10 p.m.
9. Good News / Comments from the Board
Is response to a question from Trustee Von Lunen, discussion followed on the recent New Lyceum Lecture Series presentation, “Surviving 9/11.”
10. Correspondence and Communications
There were no additional items of correspondence and communication.
MINUTES (REGULAR MEETING) • 20 SEPTEMBER 2016 • PAGE 2 OF 7
11. Director’s and Librarians’ Reports: August 2016
• Statistical Reports
Total Circulation (Items Checked Out)
The total circulation in August reflected a decrease of 0.1% from August 2015 (57,799 compared to 57,867)—for an average of 1,926.6 items checked out per day over 30 days (the Library was closed on August 26 for Staff Development Day)—or an average of 195.3 items per hour over 296 hours!
Total year-to-date circulation (July–August 2016) reflected a decrease of 0.8% from the same period in the previous fiscal year (120,186 compared to 121,106).
Total Number of Unique Visitors to Web Site
The total number of unique visitors to the Web site (www.BataviaPublicLibary.org) in August reflected an increase of 51.1% over August 2015 (9,590 compared to 6,346), for an average of 309.4 visitors per day over 31 days—or an average of 12.9 visitors per hour over 744 hours (the service is available 24/7).
Total year-to-date number of unique visitors to the Web site (July–August 2016) reflected an increase of 29.7% over the same period in the previous fiscal year (19,181 compared to 14,791).
Total Number of Page Views to Web Site (Home Page Only)
The total number of page views (home page only) in August reflected a decrease of 9.4% from August 2015 (14,050 compared to 15,501), for an average of 453.2 page views per day over 31 days—or an average of 18.9 page views per hour over 744 hours (the service is available 24/7).
Total year-to-date number of page views (home page only) (July–August 2016) reflected a decrease of 10.7% from the same period in the previous fiscal year (28,133 compared to 31,493).
Total Number of Visits to Library
The total number of visits in August reflected an increase of 1.1% over August 2015 (23,875 compared to 23,619)—for an average of 795.8 visits per day over 30 days (the Library was closed on August 26 for Staff Development Day)—or an average of 80.7 visits per hour over 296 hours!
Total year-to-date number of visitors (July–August 2016) reflected a decrease of 4.5% from the same period in the previous fiscal year (49,511 compared to 51,823).
• Other Highlights
Director Scheetz summarized the following articles that were included in the Director’s Report, which he recommended for further reading:—
“Pew Research Shows Public Libraries Remain Vital to Communities”
“Saving the 78s,” which, in part, describes the Barrie H. Thorpe / Batavia Public Library Collection of Phonograph Records and its importance • Report from Youth Services
Joanne C. Zillman presented highlights from her written report and, in particular, reported on the new initiative, “1000 Books Before Kindergarten.” Discussion followed.
In response to a question from Trustee Sullivan, discussion followed on practicum students.
• Report from Adult Services
Stacey L. Peterson presented highlights from her written report and, in particular, reported on New Lyceum Lecture Series, Books Between Bites, and Sundays on Stage.
12. Committee and Official Representative Reports
a. Standing Committee on Facilities: There was no meeting in August.
b. Standing Committee on Finance: There was no meeting in August.
c. Standing Committee on Outreach: There was no meeting in August.
d. Standing Committee on Services: Trustee Sullivan presented a brief report on the work of the
Standing Committee on Services, the agenda for which was distributed to the Board.
e. Batavia Public Library Foundation: Trustee Schuster presented a brief report on the work of the
Batavia Public Library Foundation.
f. Friends of the Batavia Public Library: Trustee Von Lunen presented a brief report on the work of the Friends of the Batavia Public Library.
g. Library Integrated Network Consortium (LINC): Director Scheetz presented a brief report on the work of LINC.
h. Batavia Access Television (BATV): Trustee Schuster presented a brief report on the work of BATV.
13. Strategic Plan: Objectives / Projects for Year Two (July 2016–June 2017 (Standing Committee on Services)
Trustee Sullivan stated that the purpose of this agenda item was to approve Goals and Objectives / Projects for Year Two (July 2016–June 2017) in support of the Strategic Plan.
Trustee Sullivan reported that three Action Teams presented to the Standing Committee on Services (a) progress reports and recommendations in relation to the Objectives / Projects for Year One (July 2015– June 2016), and (b) recommendations for new Objectives / Projects for Year Two (July 2016–June 2017) in support of the Strategic Plan.
At its meeting on Thursday, 8 September 2016, the Standing Committee on Services recommended that the Board of Library Trustees approve the Objectives / Projects for Year Two (July 2016–June 2017) in support of the Strategic Plan, as follows:—
Goal 1—To provide quality and community-focused collections, services, and programs
• Review Technology Plan; expand the Technology Plan proactively by incorporating technology standards and/or benchmarks, as appropriate, and focusing greater attention on Section 4, “Future Technology” [1]
• Engage the community on issues identified in the 2014 community survey and other topics of interest [2]
Goal 2—To provide a welcoming and comfortable destination
• Develop a capital improvements plan (CIP) in which specific new projects and future maintenance issues are identified and prioritized [3]
• Explore the feasibility and/or necessity of enhanced security initiatives [4]
Goal 3—To provide a well-run library
• Explore RFID [5]
• Establish a review cycle for Library policies [6]
• Review “Policy on Conduct” and “Policy on Unattended Children” and revise as needed [7]
Motion by Trustee Blodgett to approve Objectives / Projects for Year Two (July 2016–June 2017) in support of the Strategic Plan, as presented. Seconded by Trustee Smith. All: Aye. The motion carried.
14. An Ordinance Providing for the Execution of an Intergovernmental Agreement Authorizing Membership in the System Wide Automated Network (SWAN) (Standing Committee on Services)
Trustee Sullivan noted that the purpose of this agenda item was to approve an “Intergovernmental Agreement Establishing the System Wide Automated Network (‘SWAN’) and Authorizing Membership in SWAN.”
At its meeting on Thursday, 8 September 2016, the Standing Committee on Services recommended that the Board of Library Trustees approve “An Ordinance Providing for the Execution of an Intergovernmental Agreement Authorizing Membership in the System Wide Automated Network (SWAN)” (Ordinance 2016–007), as presented.
Director Scheetz reported (as noted previously) that the proposed merger of LINC with SWAN (System Wide Automated Network) would culminate in the dissolution of LINC in 2018. He recommended approval of the Intergovernmental Agreement with SWAN for the following reasons:—
• LINC is no longer sustainable and will dissolve in mid-2018.
• In the absence of LINC, Batavia’s has two options: (1) stand alone, which is not a fiscally viable option, or (2) join another consortium.
• SWAN is the best and most practical option for Batavia, for reasons of geography, support services, area and cost. (Batavia’s costs will decrease as a result of a migration to SWAN.) • SWAN is an LLSAP1 and receives a variety of grants from the Illinois State Library (via RAILS). LINC is not an LLSAP and thus is not eligible for Illinois State Library grants.
• LINC is applying (on behalf of its member libraries) for membership grants from SWAN to cover the shared costs of migration, such as migration fees assessed by SirsiDynix.
Discussion followed.
In response to a question from Trustee Von Lunen, discussion followed on MAGIC (Multitype Automation Group in Cooperation), most members of which have expressed their intent to join SWAN.
In response to a question from Trustee Smith, discussion followed on whether the St. Charles Public Library planned to join SWAN, and the effect on resource-sharing efforts in the Tri-City area if St. Charles should decline this opportunity.
In response to a question from Trustee Deitchman, discussion followed on whether access to downloadable resources, such as Hoopla, would change as a result of the migration to SWAN.
Motion by Trustee Von Lunen to approve “An Ordinance Providing for the Execution of an Intergovernmental Agreement Authorizing Membership in the System Wide Automated Network (SWAN)” (Ordinance 2016–007), as presented. Seconded by Trustee Schuster. All: Aye. The motion carried.
15. Future Agenda Items
Director Scheetz observed that the first day that candidate’s may circulate petitions for the Consolidated Election on Tuesday, 4 April 2017, is today (Tuesday, 20 September 2016).
Director Scheetz noted that an updated list of future agenda items was included in the Board packet.
16. Next Meetings or Events
a. 150th Anniversary of Library Service in Batavia (1866–2016), January–December 2016 — Theme:
“A new story. 150 years in the making”
b. Banned Books Week: Celebrating the Freedom to Read (since 1982), Sunday–Saturday, 25 September–1 October 2016
1Supplementary Information:—
• The “system” in question was originally the Suburban Library System, which (in 2004) merged with the Chicago Library System to form the Metropolitan Library System. In 2011, the Metropolitan Library System merged with four other systems to form the Reaching Across Illinois Library System (RAILS).
• The Reaching Across Illinois Library System (RAILS) was formed in 2011 through the merger of the Alliance Library System (ALS), the DuPage Library System (DLS), the Metropolitan Library System (MLS), the North Suburban Library System (NSLS), and the Prairie Area Library System (PALS).
• Each system operated its own LLSAP (Local Library System Automation Program)—or integrated library system (ILS)—which were (and still are) eligible for grants from the Illinois State Library.
• Nearly 25 years ago, Batavia and several other public libraries left MAGIC (Multitype Automation Group in Cooperation), the LLSAP operated by the DuPage Library System to form LINC (Library Integrated Network Consortium), which was organized on 26 November 1991. c. Teen Read WeekTM (same week as Columbus Day), Sunday–Saturday, 9–15 October 2016 —launched in 1998 to encourage young adults to read for sheer pleasure as well as learning — Annual Theme: Read for the Fun of It
d. Columbus Day (Observed) (2nd Monday in October), Monday, 10 October 2016, Library Open
e. Board of Library Trustees (Regular Meeting), Tuesday, 18 October 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
f. ILA Annual Conference (Donald E. Stephens Convention Center, Rosemont), Tuesday–Thursday, 18–20 October 2016
g. Daylight Saving Time Ends (Standard Time Resumes) at 2:00 a.m. (1st Sunday in November), Sun, 6 November 2016
h. General Election Day (in even-numbered years, the first Tuesday after the first Monday in November), Tuesday, 8 November 2016
i. Veterans Day, Friday, 11 November 2016, Library Open
j. Board of Library Trustees (Regular Meeting), Tuesday, 15 November 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
k. International Games Day @ your library® (formerly National Gaming Day) (3rd Saturday in November), Saturday, 19 November 2016 — launched in 2008 to focus on the social and recreational side of gaming
l. Thanksgiving Eve, Wednesday, 23 November 2016, Library Closed at 5:00 p.m.
m. Thanksgiving (4th Thursday in November), Thursday, 24 November 2016, Library Closed
n. Day after Thanksgiving, Friday, 25 November 2016, Library Open
17. Adjournment
Motion by Trustee Deitchman to adjourn the meeting. Seconded by Trustee Blodgett. All: Aye. The motion carried.
Trustee Sullivan declared the regular meeting of the Board of Library Trustees adjourned at 7:37 p.m.
Respectfully submitted,
Douglas S. Sullivan Cara M. Schuster President Secretary
Alerts Sign-up