The Batavia Public Library Board of Trustees met Aug. 16 to certify the annual report.
Here is the meeting's agenda, as provided by the board:
w w w. B a t a v i a P u b l i c L i b r a r y. o r g
10 South Batavia Avenue • Batavia, IL 60510-2449 • (630) 879-1393 • FAX (630) 879-9118
MINUTES
Board of Library Trustees of the Batavia Public Library District
Regular Meeting
Tuesday ? 16 August 2016
1. Call to Order
Trustee Sullivan called the regular meeting to order at 7:02 p.m. in the Elizabeth L. Hall Conference
Room of the Batavia Public Library.
2. Pledge of Allegiance to the Flag
3. Call the Roll
Trustees Present: Diane L Blodgett, Andrew R. Deitchman, Richard A. Henders, Cara M. Schuster,
Jo Ann Smith, Douglas S. Sullivan, and J. Thomas Von Lunen
Trustees Absent: None
Staff Members Present: Director George H. Scheetz, H. Joseph McKane, Kathy A. Moecher, Stacey L.
Peterson, and Joanne C. Zillman
Visitors Present: Barbara L. Mabbs, volunteer, Batavia Access Television (BATV) Inc.
4. Comments from the Audience
There were no comments from the audience.
5. Approve the Consent Agenda
Trustee Sullivan read the consent agenda.
Trustee Sullivan asked whether there were any changes to the consent agenda.
Motion by Trustee Blodgett to approve the consent agenda, as presented, to include the following
items:—
MINUTES (REGULAR MEETING) ? 16 AUGUST 2016 ? PAGE 2 OF 6
a. Minutes:—
(1) Public Hearing, Tuesday 19 July 2016
(2) Regular Meeting, Tuesday 19 July 2016
(3) Closed Session, Tuesday 19 July 2016
b. Expenditures:—
(1) Expenditures (“Cash Disbursement Detail Report”): July 2016, including General Fund checks
(721935–722050 in the amount of $141,472.45, and payroll and taxes in the amount of
$127,449.54, for a grand total of $268,921.99 in expenditures.
c. Other Action Items:—
(1) An Resolution Certifying the 2015–2016 Illinois Public Library Annual Report (IPLAR):
RESOLUTION 2016–004
(2) A Resolution Repealing a “Personnel Policy on Performance Bonuses” (Standing Committee
on Services): RESOLUTION 2016–005
(3) A Resolution Extending a Leave of Absence without Pay (Standing Committee on Services):
RESOLUTION 2016–006
(4) A Resolution Accepting Several Works of Art (Standing Committee on Outreach):
RESOLUTION 2016–007
Seconded by Trustee Smith. Roll Call: Blodgett, aye; Deitchman, aye; Henders, aye; Schuster, aye;
Smith, aye; Sullivan, aye; Von Lunen, aye. The motion carried, 7–0.
6. Approve the Agenda
Motion by Trustee Schuster to approve the agenda, as presented. Seconded by Trustee Blodgett. All: Aye.
The motion carried.
7. Financial Reports: July 2016
? 2015–2016 Working Budget — through 30 June 2016
? 2016–2017 Statement of Revenue and Expenditures
? 2016–2017 Investment Report — NO REPORT / FIRST REPORT FOLLOWING 1ST QUARTER
H. Joseph McKane, the Library’s Financial Specialist, asked whether there were any questions regarding
the financial reports, which were included in the Board packet.
In response to a question from Trustee Sullivan, McKane reported that a report on the Working Budget
for 2016–2017 would be available at the September meeting.
8. President’s Report
Fermilab Natural Areas: Trustee Sullivan reported that he attended the Green Fair on the Fox, where he
learned about Fermilab Natural Areas, a not-for-profit organization formed in 2006 to study, restore, and
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maintain Fermilab’s unique combination of ecological environments, to inform and enrich local residents’
knowledge of the Fermilab site, and to contribute to the preservation of global biodiversity. Discussion
followed on a possible partnership with Fermilab Natural Areas to bring more programs to the Library.
Stacey L. Peterson, the Library’s Adult Services Manager, noted that the Library presented a program in
2013, “More than Physics: The Ecology of Fermilab,” by Ryan E. Campbell, restoration ecologist, as part
of the New Lyceum Lecture Series.
9. Good News / Comments from the Board
Trustee Blodgett reported that her son and daughter-in-law, Michael and Ikuko, will present a program at
the Library on Thursday, 1 September 2016, on “Japan and Its Tea.”
Trustee Schuster noted that some libraries have programs in which retired teachers assist students with
homework and wondered whether this was an option for Batavia now that Live Homework Help was
discontinued.
Trustee Von Lunen reported that Trustee Henders, Trustee Smith, and he attended an “Overview of
SWAN” at the Bloomingdale Public Library.
Director Scheetz distributed a copy of “Overview of SWAN: Presentation to Library Trustees” to the
Board, for the benefit of those Trustees who were not able to attend the presentation and question-andanswer
session mentioned by Trustee Von Lunen, which took place on Wednesday, 3 August 2016.
Discussion followed on the proposed dissolution of LINC and migration to SWAN.
In response to a comment by Trustee Smith, discussion followed on “net borrowers.”
10. Correspondence and Communications
The following items of correspondence and communications were included in the Board packet or
distributed at the meeting.
? Letter to the Batavia Public Library District from Christopher C. Aiston, Economic Development
Consultant for the City of Batavia, regarding a “Notice of Intent to Adopt Tax Increment
Financing District for the Washington–Wilson District [Redevelopment] Project Area, City of
Batavia, Kane County, Illinois” (4 August 2016)
? “Batavia Public Library—Directory of Boards” (Revised 1 August 2016)
? “Official Holiday and Closing Schedules for Library, City of Batavia, and Post Office; and
Selected Events, 1 July 2016 to September 2017
11. Director’s and Librarians’ Reports: July 2016
? Statistical Reports
Total Circulation (Items Checked Out)
The total circulation in July reflected a decrease of 1.3% from July 2015 (62,387 compared to
63,239)—for an average of 2,079.6 items checked out per day over 30 days (the Library was
closed July 4 for Independence Day), or an average of 226.9 items per hour over 275 hours!
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Total Number of Unique Visitors to Web Site
The total number of unique visitors to the Web site (www.BataviaPublicLibary.org) in July
reflected an increase of 13.6% over July 2015 (9,591 compared to 8,445), for an average of 309.4
visitors per day over 31 days, or an average of 12.9 visitors per hour over 744 hours (the service is
available 24/7).
Total Number of Page Views to Web Site (Home Page Only)
The total number of page views (home page only) in July reflected a decrease of 11.9% from July
2016 (14,083 compared to 15,992), for an average of 454.3 page views per day over 31 days, or
an average of 18.9 page views per hour over 744 hours (the service is available 24/7).
Total Number of Visits to Library
The total number of visits in July reflected a decrease of 9.1% from July 2015 (25,636 compared
to 28,204)—for an average of 854.5 visits per day over 30 days (the Library was closed on July 4
for Independence Day), or an average of 93.2 visits per hour over 275 hours!
? Other Highlights
New Lyceum Lecture Series: Director Scheetz reported that the next event in the New Lyceum
Lecture Series is “Surviving 9/11,” presented by Ryan Yantis, Lt. Col., U.S. Army (ret.), a
survivor of the attack on the Pentagon, on Tuesday, 6 September 2016.
Illinois Library Association Annual Conference: Director Scheetz reported that the Illinois
Library Association Annual Conference in Rosemont is scheduled for Tuesday–Thursday, 18–20
October 2016.
Consolidated Election: Director Scheetz announced that the Consolidated Election would take
place on Tuesday, 4 April 2017, at which four Trustees will be elected to four-year terms and one
Trustee would be elected to a two-year term.
The Business Office will produce election packets for candidates on or before September 20,
which is the first day that candidates may circulation petitions.
? Report from Youth Services
Joanne C. Zillman presented highlights from her written report and, in particular, reported on the
Summer Reading Club and an exciting new program for Batavia families, “1000 Books Before
Kindergarten.” Discussion followed.
? Report from Adult Services
Stacey L. Peterson presented highlights from her written report and, in particular, reported on the
work of the Adult Reading Round Table and upcoming New Lyceum Lecture Series events.
In addition, Peterson announced that Aimee L. Miller was the new director of the Learning
Resource Center at Batavia High School.
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12. Committee and Official Representative Reports
a. Standing Committee on Facilities: There was no meeting in August.
b. Standing Committee on Finance: There was no meeting in August.
c. Standing Committee on Outreach: Trustee Henders presented a brief report on the work of the
Standing Committee on Outreach, the agenda for which was distributed to the Board.
d. Standing Committee on Services: Trustee Sullivan presented a brief report on the work of the
Standing Committee on Services, the agenda for which was distributed to the Board.
e. Batavia Public Library Foundation: Trustee Schuster presented a brief report on the work of the
Batavia Public Library Foundation.
f. Friends of the Batavia Public Library: There was no meeting in July. The next meeting is
scheduled for Thursday, 25 August 2016.
g. Library Integrated Network Consortium (LINC): Director Scheetz presented a brief report on the
work of LINC.
h. Batavia Access Television (BATV): Trustee Schuster presented a brief report on the work of BATV.
13. Future Agenda Items
Director Scheetz noted that an updated list of future agenda items was included in the Board packet.
14. Next Meetings or Events
a. 150th Anniversary of Library Service in Batavia (1866–2016), January–December 2016 — Theme:
“A new story… 150 years in the making”
b. Staff Development Day (4th Friday in August), Friday, 26 August 2016, Library Closed
c. Library Card Sign-Up Month, September 2016 — launched in 1987 as a national campaign: “every
child should obtain a library card”
d. Sunday before Labor Day, Sunday, 4 September 2016, Library Closed
e. Labor Day (1st Monday in September), Monday, 5 September 2016, Library Closed
f. Regular Library Hours on Sunday Begin (12:00 noon–5:00 p.m.) (Sunday after Labor Day), Sunday,
11 September 2016
g. Board of Library Trustees (Regular Meeting), Tuesday, 20 September 2016, 7:00 p.m., Elizabeth L.
Hall Conference Room, Batavia Public Library
h. Banned Books Week: Celebrating the Freedom to Read (since 1982), Sunday–Saturday, 25
September–1 October 2016
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i. Teen Read Week™ (same week as Columbus Day), Sunday–Saturday, 9–15 October 2016 —
launched in 1998 to encourage young adults to read for sheer pleasure as well as learning — Annual
Theme: Read for the Fun of It
j. Columbus Day (Observed) (2nd Monday in October), Monday, 10 October 2016, Library Open
k. Board of Library Trustees (Regular Meeting), Tuesday, 18 October 2016, 7:00 p.m., Elizabeth L.
Hall Conference Room, Batavia Public Library
15. Adjournment
Motion by Trustee Blodgett to adjourn the meeting. Seconded by Trustee Von Lunen. All: Aye. The
motion carried.
Trustee Sullivan declared the regular meeting of the Board of Library Trustees adjourned at 7: 49 p.m.
Respectfully submitted,
Douglas S. Sullivan Cara M. Schuster
President Secretary
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