At a recent meeting, the Batavia Public Library Board of Trustees heard a report on Library Integrated Network Consortium (LINC) activities.
Below is the agenda for this meeting, as provided by the board.
Agenda Item # 5 a (2)
w w w. B a t a v i a P u b l i c L i b r a r y. o r g
10 South Batavia Avenue • Batavia, IL 60510-2449 • (630) 879-1393 • FAX (630) 879-9118
MINUTES
Board of Library Trustees of the Batavia Public Library District
Regular Meeting
Tuesday ? 19 July 2016
1. Call to Order
Trustee Sullivan called the regular meeting to order at 7:07 p.m. in the Elizabeth L. Hall Conference
Room of the Batavia Public Library.
2. Pledge of Allegiance to the Flag
3. Call the Roll
Trustees Present: Diane L Blodgett, Andrew R. Deitchman, Richard A. Henders, Cara M. Schuster, Jo
Ann Smith, and Douglas S. Sullivan
Trustees Absent: J. Thomas Von Lunen
Staff Members Present: Director George H. Scheetz, H. Joseph McKane, Kathy A. Moecher, Stacey L.
Peterson, and Joanne C. Zillman
Visitors Present: Barbara L. Mabbs, volunteer, Batavia Access Television (BATV) Inc.
4. Comments from the Audience
There were no comments from the audience.
5. Approve the Consent Agenda
Trustee Sullivan read the consent agenda.
Trustee Sullivan asked whether there were any changes to the consent agenda.
Motion by Trustee Blodgett to approve the consent agenda, as presented, to include the following
items:—
MINUTES (REGULAR MEETING) ? 19 JULY 2016 ? PAGE 2 OF 5
a. Minutes:—
(1) Regular Meeting, Tuesday 21 June 2016
(2) Closed Session, Tuesday 21 June 2016
b. Expenditures:—
(1) Expenditures (“Cash Disbursement Detail Report”): June 2016, including General Fund checks
(721791–721934) in the amount of $146,181.79, and payroll and taxes in the amount of
$184,207.95, for a grand total of $330,389.74 in expenditures.
c. Other Action Items:—
(1) An Ordinance Approving and Adopting the Annual Budget and Appropriation for Library
Purposes for the Fiscal year Beginning 1 July 2016 and Ending 30 June 2017: ORDINANCE
2016–006
Seconded by Trustee Henders. Roll Call: Blodgett, aye; Deitchman, aye; Henders, aye; Schuster, aye;
Smith, aye; Sullivan, aye. The motion carried, 6–0, with one member absent.
6. Approve the Agenda
At the request of Director Scheetz, a closed session was added to the agenda for “Litigation,” as
authorized by 5 ILCS 120/2(c)(11).
Motion by Trustee Schuster to approve the agenda, as amended. Seconded by Trustee Blodgett. All: Aye.
The motion carried.
7. Financial Reports: June 2016
? 2015–2016 Working Budget
? 2015–2016 Statement of Revenue and Expenditures (Annual Budget and Appropriation)
? 2015–2016 Investment Report
H. Joseph McKane, the Library’s Finance Specialist, asked whether there were any questions regarding
the financial reports, which were included in the Board packet. There were no questions.
8. President’s Report
There were no additional comments from the president.
9. Good News / Comments from the Board
There were no additional comments from the Board.
10. Correspondence and Communications
There were no additional items of correspondence and communication.
MINUTES (REGULAR MEETING) ? 19 JULY 2016 ? PAGE 3 OF 5
11. Director’s and Librarians’ Reports: June 2016
? Statistical Reports
Total Circulation (Items Checked Out)
The total circulation in June reflected an increase of 2.4% over June 2015 (64,480 compared to
62,940)—for an average of 2,149.3 items checked out per day over 30 days, or an average of
220.8 items per hour over 292 hours!
Total year-to-date circulation (July 2015–June 2016) reflected an increase of 6.8% over the same
period in the previous fiscal year (674,725 compared to 631,568), for an average of 1,900.6 items
checked out per day over 355 days—the Library was closed 11 days in 2015–2016—or an
average of 193.5 items checked out per hour over 3,487 hours.
Total Number of Unique Visitors to Web Site
The total number of unique visitors to the Web site (www.BataviaPublicLibary.org) in June
reflected an increase of 55.7% over June 2015 (10,589 compared to 6,802), for an average of
353.0 visitors per day over 30 days, or an average of 14.7 visitors per hour over 720 hours (the
service is available 24/7).
Total year-to-date number of unique visitors to the Web site (July 2015–June 2016) reflected an
increase of 49.3% over the same period in the previous fiscal year (122,301 compared to 81,894),
for an average of 334.2 unique visitors to the Web site per day over 366 days, or an average of
13.9 unique visitors to the Web site per hour over 8,784 hours (the service is available 24/7).
Total Number of Page Views to Web Site (Home Page Only)
The total number of page views (home page only) in June reflected a decrease of 7.2% from June
2016 (15,252 compared to 16,440), for an average of 508.4 page views per day over 30 days, or
an average of 21.2 page views per hour over 720 hours (the service is available 24/7).
Total year-to-date number of page views (home page only) July 2015–June 2016) reflected a
decrease of 11.7% from the same period in the previous fiscal year (177,478 compared to
201,067), for an average of 484.9 page views (home page only) per day over 366 days, or an
average of 20.2 page views (home page only) site per hour over 8,784 hours (the service is
available 24/7).
Total Number of Visits to Library
The total number of visits in June reflected a decrease of 5.1% from June 2015 (28,121 compared
to 29,628)—for an average of 937.4 visits per day over 30 days, or an average of 96.3 visits per
hour over 292 hours!
Total year-to-date number of visits (July 2015–June 2016) reflected a decrease of 3.4% from the
same period in the previous fiscal year (283,942 compared to 293,797), for an average of 799.8
visits per day over 355 days—the Library was closed 11 days in 2015–2016—or an average of
81.4 visits per hour over 3,487 hours.
MINUTES (REGULAR MEETING) ? 19 JULY 2016 ? PAGE 4 OF 5
? Other Highlights
A Peek at Technical Services: One of the more time-consuming yet cost-effective tasks in
Technical Services is that of repairing storage cases (and related accessories) for audio-visual
items and mending books. During the previous fiscal year, a total of 8,164 items were repaired.
Print from Anywhere: One of the Library’s great (but lesser-known) special services is Print
from Anywhere, or wireless, Internet printing. Patrons can print from wireless devices in the
Library or even over the Internet from their home computers and devices.
During the last one-third of the fiscal year (March–June 2016), 83 users printed 980 pages using
this special service. Director Scheetz reported that the Library hopes to increase these reasonably
good numbers by promoting this service more frequently.
In response to a question from Trustee Sullivan, Peterson explained in more detail how Print from
Anywhere works.
? Report from Youth Services
Joanne C. Zillman presented highlights from her written report and, in particular, reported on
Summer Reading Club 2016.
? Report from Adult Services
Stacey L. Peterson presented highlights from her written report and, in particular, reported on
Born Survivors, the One Book, One Batavia selection for 2017.
In addition, she reported that Batavia Unified School District 101 discontinued its joint
sponsorship of Live Homework Help, which caused the Library to cancel this popular service.
12. Committee and Official Representative Reports
a. Standing Committee on Facilities: There was no meeting in July.
b. Standing Committee on Finance: There was no meeting in July.
c. Standing Committee on Outreach: There was no meeting in July.
d. Standing Committee on Services: There was no meeting in July.
e. Batavia Public Library Foundation: Trustee Schuster presented a brief report on the work of the
Batavia Public Library Foundation.
f. Friends of the Batavia Public Library: There was no meeting in July.
g. Library Integrated Network Consortium (LINC): Director Scheetz presented a brief report on the
work of LINC.
h. Batavia Access Television (BATV): Trustee Schuster presented a brief report on the work of BATV.
MINUTES (REGULAR MEETING) ? 19 JULY 2016 ? PAGE 5 OF 5
13. Future Agenda Items
Director Scheetz noted that an updated list of future agenda items was included in the Board packet.
14. A closed session for “Litigation,” as authorized by 5 ILCS 120/2(c)(11)
Motion by Trustee Blodgett to enter closed session for the purpose stated. Seconded by Trustee Smith.
Roll Call: Blodgett, aye; Deitchman, aye; Henders, aye; Schuster, aye; Smith, aye; Sullivan, aye. The
motion carried, 6–0, with one member absent.
The Board entered closed session at 7:24 p.m.
The Board returned to open session at 7:40 p.m.
15. Next Meetings or Events
a. 150th Anniversary of Library Service in Batavia (1866–2016), January–December 2016 — Theme:
“A new story… 150 years in the making”
b. Board of Library Trustees (Regular Meeting), Tuesday, 16 August 2016, 7:00 p.m., Elizabeth L.
Hall Conference Room, Batavia Public Library
c. Staff Development Day (4th Friday in August), Friday, 26 August 2016, Library Closed
d. Library Card Sign-Up Month, September 2016 — launched in 1987 as a national campaign: “every
child should obtain a library card”
e. Sunday before Labor Day, Sunday, 4 September 2016, Library Closed
f. Labor Day (1st Monday in September), Monday, 5 September 2016, Library Closed
g. Regular Library Hours on Sunday Begin (12:00 noon–5:00 p.m.) (Sunday after Labor Day), Sunday,
11 September 2016
h. Board of Library Trustees (Regular Meeting), Tuesday, 20 September 2016, 7:00 p.m., Elizabeth L.
Hall Conference Room, Batavia Public Library
16. Adjournment
Motion by Trustee Schuster to adjourn the meeting. Seconded by Trustee Smith. All: Aye. The motion
carried.
Trustee Sullivan declared the regular meeting of the Board of Library Trustees adjourned at 7:40 p.m.
Respectfully submitted,
Douglas S. Sullivan Cara M. Schuster
President Secretary
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