At a recent meeting, the Batavia Public Library District Board filled a trustee vacancy on the board.
Below is the agenda for this meeting, as provided by the board.
10 South Batavia Avenue • Batavia, IL 60510-2793 • (630) 879-1393 • FAX (630) 879-9118
MINUTES
Board of Library Trustees of the Batavia Public Library District
Special Meeting
Tuesday ? 3 May 2016
1. Call to Order
President Sullivan called the special meeting to order at 6:30 p.m. in the Elizabeth L. Hall Conference Room of the Batavia Public Library.
2. Pledge of Allegiance to the Flag
3. Call the Roll
Trustees Present: Diane L. Blodgett, Andrew R. Deitchman, Richard A. Henders, Cara M. Schuster, Douglas S. Sullivan, and J. Thomas Von Lunen
Trustees Absent: None
Staff Members Present: Director George H. Scheetz, Kathy A. Moecher, and Joanne C. Zillman
Visitors Present: Garrett S. Boersma; Amy L. Vidlak Girmscheid; David A. Hrycewicz; Jo Ann Smith; and Miriam A. Zeddies
4. Comments from the Audience
There were no comments from the audience.
Trustee Sullivan noted that President Jimmy Carter, early in his political career, once served on his local library board, observing with a smile, “Who knows where this position will lead?!”
5. Interview Candidates for Public Office
A closed session for “The selection of a person to fill a public office, …, or the discipline, performance, or removal of the occupant of a public office,” as authorized by 5 ILCS 120/29(c)(3)
MINUTES (SPECIAL MEETING) ? 3 MAY 2016 ? PAGE 2 OF 3
Motion by Trustee Henders to enter closed session for the purpose stated. Seconded by Trustee Von Lunen. Roll Call: Blodgett, aye; Deitchman, aye; Henders, aye; Schuster, aye; Sullivan, aye; Von Lunen,
aye. The motion carried, 6–0.
The Board entered closed session at 6:34 p.m.
The Board returned to open session at 9:23 p.m.
6. Appointment of a Person to Fill a Public Office
Trustee Sullivan stated that the Board of Library Trustees conducted interviews with eight highly qualified candidates for the office of Library Trustee. He announced that, after due deliberation, the consensus of the Board was to appoint Jo Ann Smith to fill the open position.
Motion by Trustee Blodgett to appoint Jo Ann Smith to fill the open position of Library Trustee.
Seconded by Trustee Von Lunen. Roll Call: Blodgett, aye; Deitchman, aye; Henders, aye; Schuster, aye;
Sullivan, aye; Von Lunen, aye. The motion carried, 6–0.
Director Scheetz reported that the term of office would expire in May 2017, and that the incumbent is eligible to run for a full term of office at the Consolidated Election in April 2017.
In response to a question from Trustee Von Lunen, discussion followed on notifying the candidates of the Board’s decision.
The consensus of the Board was that Director Scheetz would contact each candidate by telephone and each candidate would receive a letter from President Sullivan.
Trustee Von Lunen requested (and the other Trustees concurred) that language in the letter should encourage the unsuccessful candidates to run for office in 2017.
7. Qualify Newly Appointed Trustees
The newly appointed Trustee was absent and will be contacted regarding the Official Oath.
8. Comments from the Board
There were no additional comments from the Board.
9. Next Meetings or Events
a. 150th Anniversary of Library Service in Batavia (1866–2016), January–December 2016 — Theme: “A new story… 150 years in the making”
b. Children’s Book Week (98th Annual Observance), Monday–Sunday, 2–8 May 2016 — “A great nation is a reading nation.”—Melcher [Note: Effective 2015, permanent change to start on Monday of the 1st full week in May.]
c. Board of Library Trustees (Regular Meeting), Tuesday, 17 May 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
d. Sunday before Memorial Day, Sunday, 29 May 2016, Library Closed
MINUTES (SPECIAL MEETING) ? 3 MAY 2016 ? PAGE 3 OF 3
e. Memorial Day (last Monday in May), Monday, 30 May 2016, Library Closed
f. Summer Library Hours on Sunday Begin (1:00–4:00 p.m.), Sunday, 5 June 2016
g. Board of Library Trustees (Regular Meeting), Tuesday, 21 June 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
h. ALA Annual Conference (Orlando), Thursday–Tuesday, 23–28 June 2016
i. Independence Day, Monday, 4 July 2016, Library Closed
j. Board of Library Trustees (Regular Meeting), Tuesday, 19 July 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
k. Board of Library Trustees (Regular Meeting), Tuesday, 16 August 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
l. Staff Development Day (4th Friday in August), Friday, 26 August 2016, Library Closed
m. Library Card Sign-Up Month, September 2016 — launched in 1987 as a national campaign: “every child should obtain a library card”
n. Sunday before Labor Day, Sunday, 4 September 2016, Library Closed
o. Labor Day (1st Monday in September), Monday, 5 September 2016, Library Closed
p. Regular Library Hours on Sunday Begin (12:00 noon–5:00 p.m.) (Sunday after Labor Day), Sunday, 11 September 2016
q. Board of Library Trustees (Regular Meeting), Tuesday, 20 September 2016, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
10. Adjournment
Motion by Trustee Schuster to adjourn the meeting. Seconded by Trustee Blodgett. All: Aye. The motion carried.
Trustee Sullivan declared the meeting adjourned at 9:25 p.m.
Respectfully submitted,
Douglas S. Sullivan Cara M. Schuster
President Secretary
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