Village of West Dundee Board of Trustees met Dec. 16.
Here is the minutes provided by the board:
I. CALL TO ORDER:
President Nelson called the Regular Board Meeting to order at 7:30 pm.
II. ROLL CALL:
Present were Village President Christopher Nelson, Trustees Cheryl Anderley, Dan Wilbrandt, Michelle Kembitzky, Tom Price and Andy Yuscka. Trustee Pat Hanley was absent.
Also present were Village Manager Joseph Cavallaro, Finance Director Dave Danielson, Police Chief Tony Gorski, Fire Chief Randy Freise, Community Development Director Tim Scott and thirty (30) people in the audience.
III. PLEDGE OF ALLEGIENCE:
Trustee Yuscka led the Board and those in attendance in the Pledge of Allegiance.
IV. APPROVAL OF AGENDA:
MOTION: Moved by Trustee Kembitzky and seconded by Trustee Yuscka to approve the agenda, as presented. Motion passed unanimously by voice vote.
V. VILLAGE PRESIDENT’S REPORT:
A. Planning & Zoning Commission Retirement Recognition: Rick Gilmore
President Nelson presented Rick Gilmore a Certificate of Service upon his retirement from the Planning & Zoning Commission. He added that Rick initially served on the Historic Commission, and in the mid-1980’s was appointed to the Planning & Zoning Commission where his extensive architectural knowledge has been extremely valuable and beneficial to the residents and businesses of West Dundee.
B. Planning & Zoning Commission Oath of Office: Jennifer Russell
President Nelson said that Jennifer Russell has served on the Appearance Review Commission since 2008 and has been a valuable contributing member of the ARC. Based on the vacancy of Rick Gilmore from the Planning & Zoning Commission, Ms. Russell has been recommended to fill the vacancy on the Planning & Zoning Commission.
MOTION: Moved by Trustee Price and seconded by Trustee Kembitzky to confirm the appointment of Jennifer Russell to the Planning & Zoning Commission effective December 16, 2019. Upon roll call, motion was approved.
AYES: Trustees Price, Yuscka, Anderley, Wilbrandt and Kembitzky
NAYS: None
ABSENT: Trustee Hanley
Village Clerk Traver administered the Oath of Office to Commissioner Russell.
C. Appearance Review Commission of Office: Marvin Warner
President Nelson recommended Marvin Warner to fill the vacancy on the Appearance Review Commission.
MOTION: Moved by Trustee Price and seconded by Trustee Kembitzky to confirm the appointment of Marvin Warner to the Appearance Review Commission effective December 16, 2019. Upon roll call, motion was approved.
AYES: Trustees Price, Yuscka, Anderley, Wilbrandt and Kembitzky
NAYS: None
ABSENT: Trustee Hanley
Village Clerk Traver administered the Oath of Office to Commissioner Warner.
D. Fire Lieutenant Promotion & Oath of Office: James Amos
Chief Freise said that Lt. Widmayer, who retired on the 29th of November after 27½ years of service, is going to be staying on part-time with the Fire Department to assist with the new chief transition. He presented Lt. Widmayer with his retirement badge and helmet.
Lt. Widmayer thanked the Village and his wife for their support during his career.
Chief Freise said that with Lt. Widmayer’s retirement his position will be filled by James Amos, an 18 year employee of the department. He said Lt.Amos is very involved with all aspects of the Fire Department and will be a great asset to the Department.
Kevin Rynders, a member of the Police and Fire Commission administered the Oath of Office to Lt. Amos. Lt. Amos’s daughter and grandfather pinned on his badge.
Retired Lt. Widmayer presented Lt. Amos with his helmet. Lt. Amos thanked everyone and said he is happy for the opportunity to be a mentor to the other firefighters
E. Firefighter/Paramedic Oath of Office: Craig Wise
Chief Freise introduced new Firefighter/Paramedic Craig Wise, who will be filling the vacancy on Black Shift due to the promotion of James Amos. He gave a brief background of Craig Wise’s education, testing process and experience.
Kevin Rynders administered the Oath of Office to Firefighter/Paramedic Wise. Firefighter /Paramedic Wise’s girlfriend pinned on his badge. Lt. Amos presented him with his helmet. Firefighter/Paramedic Wise thanked the Board, his family and friends.
VI. REPORTS & QUESTIONS FROM TRUSTEES & WORKING GROUPS:
Trustee Kembitzky thanked the staff for their work for Dickens in Dundee, which she said was very successful.
VII. VILLAGE STAFF REPORTS: There were no reports
VIII. QUESTIONS FROM THE AUDIENCE:
A. Items on the Agenda: No Questions or Comments
B. Items not on the Agenda: No Questions or Comments
IX. CONSENT AGENDA:
A. Approval of Bill List: December 16, 2019
MOTION: Moved by Trustee Anderley and seconded by Trustee Yuscka to approve the Consent Agenda as presented. Upon roll call, motion was approved.
AYES: Trustees Price, Yuscka, Anderley and Wilbrandt.
NAYS: None
ABSENT: Trustee Hanley
ABSTAIN: Trustee Kembitzky
X. RESOLUTIONS AND ORDINANCES:
A. Ordinance Approving and Adopting an updated Personnel Policies and Procedures Manual for the Village of West Dundee
Trustee Kembitzky said that although there have been periodic updates to the Personnel Polices and Procedure Manual , staff felt it was appropriate to perform a review of the Manual and incorporate within it any legislative changes that have been adopted by the Illinois Department of Labor.
Trustee Kembitzky said that Director Danielson provided suggested updates to the existing Personnel Policies and Procedures Manual with the guidance and assistance of Attorney Cahill. No additional benefits are included in the proposed Manual other than those which we are legally bound to provide.
MOTION: Moved by Trustee Kembitzky and seconded by Trustee Yuscka to adopt an Ordinance Amending the West Dundee Municipal Code, Title 1, Chapter 9, Personnel Policies and Procedures for the Village of West Dundee. Upon roll call, motion was approved.
AYES: Trustees Kembitzky Price, Yuscka, Anderley and Wilbrandt,
NAYS: None
ABSENT: Trustee Hanley
B. Ordinance Approving a Special Use for Senior Citizen Housing and Retirement Home (an Assisted Living and Memory Care Facility) in the B-3 Business Service District, a Zoning Variation for Building Height, a Zoning Variation for Driveway Curb Cut Width, and a Preliminary Plat of Subdivision for the Purpose of Constructing a 126 Unit Senior Housing Development at the Southwest Corner of Angle Tarn and Route 31
Trustee Price said Nelson Construction and Development is proposing a 126 unit senior housing development at the southwest corner of Angle Tarn Road and Illinois Route 31. He referred to the Planning and Zoning Commission’s public hearing regarding the developer’s requests.
Trustee Price said the information from Planning and Zoning as well as Staff review was conveyed to the developer as it relates to: unit counts and mix; lot size, floor area ratio, and density; building scale and height; parking supply and lot design; building and parking lot setbacks; building and lot coverage; building form, design and materials; refuse; access, circulation, and curb cuts; pedestrian walkways; detention/retention; and, buffering, landscaping, and open/shared space.
Jared Placek, Manhard Consulting, said that the site plan has been updated taking into consideration the comments brought up at the Planning & Zoning meeting, as well as those of Staff. He said there is an addition of a planted median and an east-west sidewalk on the north side of the site which would connect with the existing sidewalk stub at the northwest corner of the site in the Angle Tarn right of way.
Eric Harrmann, AG Architects, provided the materials to be used in the buildings and spoke to the size of the buildings. He said that a slight modification to the building’s footprint that fully encloses the memory care wing portion of the facility has been proposed to meet operational and resident needs.
Stacey Hanley, Genus Landscape Architects, said there will be an evergreen hedge to screen cars in the west lot and to eliminate any headlight glare as well as an increased use of evergreens at the west property line and taller height at planting than specified to improve buffering and additional screening from Route 31 is also proposed.
Mark Haskins, Nelson Construction and Development; spoke about the reasons for removing the independent living part of the plan as well as the underground parking. He described how the three-story building will look on the site as well as the other buildings proposed. Mr. Haskins said the facility will be run by the Franciscan Sisters of Chicago.
Mr. Placek addressed questions about the detention and retention area of the site, as well as employee parking.
Ron Rudd, a West Dundee resident addressed the Village’s Municipal Code regarding sidewalks and subdivision design standards as well as his concerns for who would be responsible for the expense of placing sidewalks on Route 31.
President Nelson said there are topographical challenges and suggested that Mr. Rudd meet with Manager Cavallaro, Director Scott and Trustee Price regarding his concerns.
MOTION: Moved by Trustee Price and seconded by Trustee Yuscka to adopt an Ordinance approving: (1) A Special Use for Senior Citizen Housing and Retirement Home (An Assisted Living and Memory Care Facility) in the B-3 Business Service District: (2) A Zoning Variation for Building Height; (3) A Zoning Variation for Driveway Curb Cut Width; and, (4) a Preliminary Plat of Subdivision for the Purpose of Constructing a 126-Unit Senior Housing Development at the Southwest Corner of Angle Tarn and Route 31. Upon roll call, motion was approved.
AYES: Trustees Price, Yuscka, Anderley, Wilbrandt and Kembitzky
NAYS: None
ABSENT: Trustee Hanley
XI. MISCELLANEOUS: There was none
XII. ADJOURNMENT:
MOTION: Moved by Trustee Kembitzky and seconded by Trustee Anderley to adjourn the Regular Board Meeting. Motion was approved by voice vote.
The Regular Board Meeting adjourned at 8:29 pm.
http://www.wdundee.org/apps/vwide/MtgMinAgendas.nsf/A685F48CD1DDBB00862584E9006E7DAB/$file/12-16-19_Regular-Board-Mtg-Minutes.pdf
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