Kane County Reporter

Village of North Aurora Days Committee met June 10.

Here is the minutes provided by the committee:

Call to Order

Mark Gaffino called the meeting to order at 6:04 p.m.

Attendance

Mark Gaffino, Doug Botkin, Kim Haeger, Jessi Watkins, Carolyn Bird Salazar, Holly O’Brien, Robyn Stecklein, David Fisher, John Laskowski, Bill Hannah, Steve Bosco, Chris Sparks, Dave Arndt, and David Hansen.

Approval of Minutes

Robyn Stecklein made a motion to approve the May 13, 2019 meeting minutes, which were seconded by Doug Botkin.

Motion to Approve: All in Favor

Discussion

1. Discussion of North Aurora Days

The committee discussed if sponsors of adult and age-restricted products/uses should be able to sponsor and have a booth at North Aurora Days. Upon discussion, the committee ultimately decided to not allow adult and age-restricted products/uses to sponsor or have a booth at the event in 2019. The committee mentioned that they would like to revisit this discussion in the future and possibly draft a policy regarding this topic.

Finance Director Bill Hannah updated the committee on sponsorships. Hannah mentioned that the Village continues to receive sponsorships and that the Fox Valley Park District sponsored at the platinum level ($5,000), which is the same as last year. The committee discussed non-for-profit sponsors and agreed to allow three (3) booths for non-for-profits, free of charge, for 2019’s event. The committee also mentioned they would like to come up with a policy and registration system for non-for-profits in the future.

Jessi Watkins updated the committee on the Run, Teen Talent Showcase, and the VIP Tent. Watkins mentioned that the Run will be at the same time as past years, but it will be run by an outside company this year. Watkins provided the committee a handout regarding the Teen Talent Showcase. The Teen Talent Showcase will be for 13-17 year old teens and require a video submitted prior to the event. The video will be reviewed and if it meets all requirements the act will be allowed to be performed on the main stage on Saturday at 3pm. Ali Morgan will be the host of the event and will have a special performance immediately following the showcase. IT Manager Dave Arndt said he will update the website information for the Teen Talent Showcase and make sure there is a working email address to have participants send their videos to. Watkins mentioned that she will get a contract from Ali Morgan and also lock down some furniture for the VIP tent.

Kim Haeger updated the committee on food vendors and beer tents items. Haeger mentioned that Crust Culture will not be applying, but Mario’s Pizza, RS Concessions, Suzie’s Fun Food, and Juquilita Tacos have turned in their applications. Haeger said they are still waiting on the applications from Oberweis, Happy Lobster, and Toasty Cheese trucks. The committee also discussed beer tickets for the beer tent and mentioned that the special event liquor license still needs to be submitted for the beer tent.

Chris Sparks updated the committee on the Fishing Derby. Sparks mentioned that he reached out to the Bassfishing team and now has three volunteers to help out with the event. Gaffino asked Village staff to make sure the map was correct for the site, asked what the prizes would be for 2019, and where parking should be for the event. Upon discussion the committee agreed to promote parking on Dogwood and Magnolia to mitigate traffic congestion. Sparks stated that fishing poles could be winner prizes and lures could be given to each child who participates.

Public Works Director John Laskowski updated the committee on generators, traffic control, and if Public Works staff will help clean up the event. Laskowski mentioned that Public Works vehicles will be used again this year for barriers and that he will be getting quotes for generators and traffic control barriers in the coming weeks. Two public work employees are anticipated to help with clean-up for the event, which is the same as past years.

Doug Botkin updated the committee on events. Botkin mentioned that the 37th annual pet parade will step off at noon and is a free event. Botkin also said that he will double-check with the Park District to see if softball needs to reserve the fields for the softball tournament. The Committee also discussed the route of the emergency vehicle parade and pancake breakfast. Gaffino mentioned that he is working with the school district to see if a dodgeball tournament could be played in one of the gymnasiums.

Mark Gaffino made a motion to adjourn the meeting at 7:27 p.m., which was seconded by Doug Botkin.

Motion to Adjourn: All in Favor

http://northaurora.org/government/meetings-agendas/agendas-single.aspx?ID=6586