Algonquin Board of Trustees approves petty cash policy

By Lhalie Castillo

Dec 1, 2016

Algonquin Board of Trustees met Tuesday, Oct. 18.

Algonquin Village board members are elected to serve four-year terms as the village's legislative body, and perform such duties and powers as provided by law and ordinance. Members of the board also serve as members of the Liquor Commission with the president serving as liquor commissioner.

Here are the minutes as provided by Algonquin:

MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ALGONQUIN, McHENRY & KANE COUNTIES, ILLINOIS HELD IN THE VILLAGE BOARD ROOM ON OCTOBER 18, 2016

CALL TO ORDER: In the absence of President Schmitt, Village Clerk Jerry Kautz called tonight’s meeting to order at 7:30 PM and requested a motion to appoint a President Pro-Tem. Moved by Sosine, seconded by Dianis, to appoint Robert Smith as President Pro-Tem Roll call; Brian Dianis, John Spella, Robert Smith, Jim Steigert, Debby Sosine, Jerrold Glogowski. Motion carried 6-ayes, 0-nays. A quorum was established. Staff in attendance: Tim Schloneger, Mike Kumbera, Bob Mitchard, Sergeant Andrew Doles, and Attorney Kelly Cahill.

PLEDGE TO FLAG: Clerk Kautz led all present in the Pledge of Allegiance.

ADOPT AGENDA: Moved by Spella, seconded by Sosine, to adopt tonight’s agenda, deleting under Omnibus Agenda Item (B-2) Truck Purchase, and Executive Session. Voice vote: ayes carried.

AUDIENCE PARTICIPATION:

(1) Donald Purn, 1662 Edgewood, Algonquin, reported some Historic Downtown home owners approached him to voice concern about a recent letter sent by Public Works Director, Mitchard explaining some changes during revitalization. Mr. Purn told them to come to the village and ask, but no one showed up. Mr. Mitchard stated they should contact him direct since he wrote the letter. Second, Mr. Purn asked if the village can ask the Chamber of Commerce to allow the Historic Commission to have a booth at the Chamber’s Expo with waiver of fee.

FINAL AUDIT PRESENTATION:

Mr. James Savio, Sikich, LLP presented a summary of the Annual Audit stating the Audit report is intended solely for the information and use of the President, Board of Trustees management and others within the organization and is not intended to be and should not be used by anyone other than these specified parties.

CONSENT AGENDA: The following items are considered routine in nature and are approved and accepted by one motion with a voice vote:

A. APPROVE MEETING MINUTES: (1) Village Board Meeting Held October 4, 2016 (2) Committee of the Whole Meeting October 11, 2016 B. VILLAGE MANAGER’S REPORT FOR SEPTEMBER 2016 Moved by Glogowski, seconded by Dianis, to approve the Consent Agenda of October 18, 2016. Voice vote; ayes carried.

OMNIBUS AGENDA: The following Ordinances, Resolutions, or Agreements are considered to be routine in nature and may be approved by one motion with a roll call vote.

A. PASS ORDINANCES:

(1) Ordinance 2016-O-31, approving the Amendment of Chapter 33, Liquor Control and Liquor Licensing, Amending the Number of Available F Liquor Licenses

(2) Ordinance 2016-O-32, approving Abating a Portion of Taxes Levied to Pay Principal of and Interest on Certain General Obligation Refunding Bonds, Series 2013

(3) Ordinance 2016-O-33, approving Abating a Portion of Taxes Levied to Pay Principal of and Interest on Certain General Obligation Refunding Bonds, Series 2014A

B. ADOPT RESOLUTIONS:

(1) Resolution 2016-R-58, accepting and approving an Agreement with Scheflow Engineers for 2016 IMS Project Inspectional Services in the Amount of $45,000.00

(2) Item Removed

(3) Resolution 2016-R-59, accepting and approving the Petty Cash Policy

(4) Resolution 2016-R-60, accepting and approving an Agreement with RA Mancini for the 2016 Water Distribution Improvements in the Amount of $628,170.00 Moved by Steigert, seconded by Sosine, to approve the Omnibus Agenda of October 18, 2016. Roll call vote; voting aye – Sosine, Dianis, Glogowski, Steigert, Smith, Spella. Motion carried; 6-ayes, 0-nays.

APPROVAL OF BILLS: Moved by Dianis, seconded by Glogowski, to approve the List of Bills for payment for 10/18/2016, payroll expenses, & Insurance Premiums totaling $1,106,622.44 as recommended for approval. Roll call vote; voting aye – Sosine, Dianis, Glogowski, Steigert, Smith, Spella. Motion carried; 6-ayes, 0-nays.

PAYMENT OF BILLS:

General $ 99,684.33 Cemetery 2,250.00 MFT 1,264.00 Street Improvement 469,961.21 Swimming Pool 25.79

Water & Sewer 66,527.29 Building Maintenance 7,866.02 Vehicle Maintenance Service 1,825.33 Total $ 649,403.97

COMMITTEE & CLERK'S REPORTS:

COMMITTEE OF THE WHOLE No Report

VILLAGE CLERK ~ Clerk Kautz announced the future Village meeting schedule.

STAFF REPORTS:

ADMINISTRATION ~ Mr. Schloneger reported:

1- First Midwest Group is preparing to demo the former “Great Bank” building at 224 Randall Road, to construct the new multi-tenant retail building that was approved this past spring. The demo and underground work will start soon, with the building going up in the spring.

2 - Another Dunkin Donuts proposal is going to Planning and Zoning Commission in November, this proposal is for the lot between Walgreens and Algonquin Bank on West Algonquin Road. Committee of the Whole will review that proposal around Thanksgiving.

3 - Mr. Mike Kumbera reported Staff is working on the new budget, tax levy documents, and an overhaul of computer system.

PUBLIC WORKS ~ Mr. Mitchard reported the following:

Construction update:

1- Copper Oaks is ahead of schedule with several aspects being worked on.

2- Presidential Park parking lot is being paved.

3- Stonegate final surface with striping to take place.

4- Completion of the IMS project is coming to closure.

5- Village Hall lower parking lot is finished but some lighting problems are being looked into.

POLICE DEPARTMENT ~ Sergeant Doles reported:

1- Attended a First Responder Appreciation luncheon with student attending.

2- Officer Johnny Beltran has completed training and will be on patrol.

VILLAGE ATTORNEY ~ Ms. Cahill reporting: