At a recent meeting, the Carpentersville Village Board discussed the growth of community gardens in the village.
Below are the minutes from this meeting, as provided by the board.
Page 1 of 6 Regular Board Meeting 5/17/2016
VILLAGE OF CARPENTERSVILLE
BOARD OF TRUSTEES
REGULAR BOARD MEETING
May 17, 2016
The regular meeting of the Village Board of Trustees was called to order at 7:00 p.m. Those
present for roll call were Trustees Burroway, Stephens, Humpfer, Sabbe, Schultz and President
Ritter. Also present were Village Manager Rooney, Attorney Passman, Assistant Village
Manager/Community Development Director Huber, Public Works Director Cole, Finance Director
Desai, Fire Chief Skillman, Police Chief Kilbourne, Assistant Public Works Director/Village
Engineer Gray and IT Systems Administrator Piessens.
Trustee Rehberg was involved with an event this evening and was absent.
The Pledge of Allegiance followed.
INVOCATION
Pastor Dexter Ball from Faithwalk Harvest Center provided this evening’s Invocation.
PROCLAMATIONS, CONGRATULATORY RESOLUTIONS, AND AWARDS
Resolution Paying Tribute to the Hard Working and Dedicated Employees of the Village of
Carpentersville Public Works Department During Public Works Week May 15th – 21st
Trustee Schultz read aloud the Resolution recognizing May 15th through May 21st as Public Works
Week in the Village of Carpentersville that honors Public Works professionals for their dedication in
providing vital services to the community.
The Village Board commended the Department for all they do to provide essential services to the
Village.
APPOINTMENTS, CONFIRMATIONS AND ADMINISTRATION OF OATHS
Swearing in of Firefighter/Paramedic Brian Simpson to the Rank of Lieutenant
Chief Skillman introduced Firefighter/Paramedic Simpson and provided an overview of Firefighter
Simpson’s career that includes many responsibilities and contributions to the fire service and
community.
Amongst many family and Fire Department members, Fire and Police Commissioner Delong
administered the Oath of Office. Lieutenant Simpson’s son pinned his badge on him.
CONSENT AGENDA
President Ritter asked if any Board Member wished to remove an item from the Consent Agenda
for further review and discussion. No removals were requested.
Trustee Humpfer moved to approve A. Bills for 2016 Fiscal Year Totaling $1,487,330.42; B.
Minutes from the Regular Board Meeting of March 15, 2016; C. Resolution Waiving the Bidding
Requirements for the 2016 – 2017 Valve Exercising Program and Approve a Contract in the
Page 2 of 6 Regular Board Meeting 5/17/2016
Amount Not to Exceed $57,000 in 2016 and $58,425 in 2017 Between the Village of
Carpentersville and M.E. Simpson Co. Inc., for Valve Exercising and Atlas Upgrades; D. Resolution
Approving a Contract for the 2016 MFT Westside Resurfacing Program to Lorig Construction
Company of Mount Prospect, Illinois in the Amount of $217,027.45; E. Resolution Approving a
Contract for the 2016 Non-MFT Keele Resurfacing Project to Orange Crush, LLD of Hillside, Illinois
in the Amount of $369,333.05; F. CAMBr Spring Jam Special Event Permit Approval and Waiver
of Fee; G. Rotary Kickoff to Summer Special Event Permit Approval and Waiver of Fee; H. Special
Event Fee Waiver Request – Dundee Township Park District Donuts for Dad 5K Run; and I.
Ordinance Granting a Special Use Permit for a Philanthropic Institution (100 Cleveland Avenue).
Trustee Sabbe seconded.
Vote on Motion: 5 – ayes (Stephens, Humpfer, Sabbe, Schultz, Burroway) 0 – nay. Motion passed.
Although the Consent Agenda items were passed in one motion, President Ritter noted the amount
of expenditures for street improvements that were approved.
REPORTS OF MANAGER, OFFICERS, COMMISIONS, AND STAFF
JETS/QuadCom
Trustee Burroway noted the next Commission meeting will be May 25th.
Jelkes Creek Watershed Coalition Commission
Trustee Burroway provided details of the items that were discussed at the May 9th Commission
meeting noting there are 25 watersheds between the Village and Elgin area and briefly provided an
update on the signs being created for each watershed to allow consistency in identifying each
watershed,
Business Development Commission
Trustee Humpfer noted the next Commission meeting is scheduled for Tuesday, May 24th at 6:30
p.m. in Conference Room A. The Commission will continue discussion of Village rebranding efforts
and recent sale of the former Dominick’s location.
Park Commission
Trustee Schultz provided details of those items discussed at the recent Park Commission meeting
on May 9th; recapping the Arbor Day Event, Keith Andres Cleanup Event and those enhancement
projects being considered that would be funded with Video Gaming revenue. She noted the
planning project at the Jeri Hoffman School the Commission will be assisting along with planting a
butterfly garden at the facility. Trustee Schultz reminded the public that seedlings are available at
Public Works for anyone considering starting a Monarch butterfly garden.
The next Commission meeting is scheduled for June 14rh at 6:30 p.m. at the Public Works Facility.
Special Events Commission
Trustee Schultz noted the Commission will be meeting tomorrow evening at Public Works to
discuss upcoming events. She detailed propped events; on June 16th the high school bands will be
performing in Carpenter Park, Movies in the Park begin on June 3rd, May 28th the Moose Lodge is
sponsoring a Bide Rodeo, Spring Bide Jam will be held on May 29th at Andres Park sponsored by
CAMBr and activities planned for the Civil War Event that is coming along for the first weekend in
Page 3 of 6 Regular Board Meeting 5/17/2016
August,
NEW BUSINESS
Consideration of a Resolution Approving a Memorandum of Understanding with Wal-Mart
Real Estate Business Trust (Ball Avenue)
Trustee Humpfer moved to pass a Resolution Approving a Memorandum of Understanding with
Wal-Mart Real Estate Business Trust (Ball Avenue). Trustee Schultz seconded.
Manager Rooney noted the cooperative efforts of the Attorney, Engineering, Community
Development and Administrative Departments to come to a solution that would benefit all parties
involved.
Attorney Passman provided details of the plans for the Walmart Development to include the
platting of Ball Avenue to go straight through from Route 25 through L.W. Besinger Drive. He
discussed the scope of work, provisions of the agreements between the Besinger Trust, Walmart
Trust and the Village. Adoption of this resolution would approve the agreement between the WalMart
Trust and the Village with another agreement between the Wal-Mart and Besinger Trusts that
will enable the improvements to Ball Avenue to be completed.
Discussion ensued regarding details of the proposed improvements.
Vote on Motion: 5 – ayes (Humpfer, Sabbe, Schultz, Burroway, Stephens) 0 – nay. Motion passed.
TRUSTEE REPORTS
Trustee Humpfer had the following report:
? In Trustee Rehberg’s absence, Trustee Humpfer noted the Audit and Finance Commission is
rescheduled from June 28th to June 14th.
Trustee Sabbe had the following report:
? He thanked Police Officer Straub for his assistance recently to a resident in need.
? Trustee Sabbe reminded everyone that tickets for the Slide the City Event are now on sale.
? Recently he spoke with a resident who had noise complaints but did not want to call 9-1-1 to
complain. Trustee Sabbe stated any resident with this type of concern is encouraged to call 9-
1-1. QuadCom is equipped to handle these types of calls and they will handle the call
appropriately.
Trustee Schultz had the following report:
? She noted the recent Kick off to Summer Event that was very well attended. Trustee Schultz
detailed all the organizations that participated.
? Trustee Schultz met with Pastor Ball, Officer Pilarski and the Fox View Management Company
to address concerns of the residents in the area. A youth group and women’s organization
were included and met with the residents to provide beneficial input that will include activities
and events to benefit the residents in the neighborhood.
Page 4 of 6 Regular Board Meeting 5/17/2016
? She congratulated to Lieutenant Simpson on his promotion this evening.
? Trustee Schultz congratulated and commended the Public Works Department for the service
they provide to the community.
Trustee Burroway had the following report:
? He noted the Jelks Creed Watershed Coalition newsletter that will be provided in the near
future that will highlight improvements being completed to Carpenter Creek.
? Trustee Burroway also congratulated Lieutenant Simpson on his promotion.
? He congratulated the Public Works Department for their dedication to the community.
Trustee Stephens had the following report:
? She reiterated the services provided by the Public Works Department to the community.
? Trustee Stephens provide details of the 3rd Annual Community Yard Sale and encouraged the
public to participate in this event that has been well attended and successful over the past two
years.
President Ritter had the following report:
? He discussed in detail all the good activities going on throughout the Village especially the
Village parks.
? President Ritter noted the number of Community Gardens that are being planted thus far. The
program is very popular throughout the community.
? He is a member of the Kane County Improvement Impact Fee Advisory Committee that met
recently. This Committee monitors impact fees assessed by the County. At a recent meeting,
President Ritter discussed interesting facts regarding employment information relative to the
2040 Plan that Dundee Township had one of the highest projected increases in employment of
23,000.
? President Ritter noted the upcoming Moose Lodge Bide Rodeo.
? He noted this evening that CAMBr Bide Organization has advised the Village that REI who is a
large outdoor equipment supplier has awarded CAMBr a $10,000 award that will be used to
improve Raceway Woods and Keith Andres Park. President Ritter note the improvements that
are being made within the two bike parks that are making these parks regional destinations.
Trustee Schultz provided details of the proposed improvements to the Sacramento Drive
entrance that are being planned for Keith Andres Park that includes a rededication of the park
in honor of Keith Andres.
? President Ritter stated on June 22nd at 7:30 a.m. is the Walmart Grand Opening and Ribbon
Cutting ceremony.
Page 5 of 6 Regular Board Meeting 5/17/2016
CLOSED SESSION
Trustee Stephens moved to adjourn to Closed Session to discuss Section 2(c)(1) of Open
Meetings Act - The appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or against legal
counsel for the public body to determine its validity; Section 2(c)(2) of Open Meetings Act -
Collective negotiation matters between the public body and its employees or their representatives,
or deliberations concerning salary schedules for one or more classes of employees; Section 2(c)5
of Open Meeting Act – The purchase or lease of real property for the use of the public body,
including meetings held for the purpose of discussing whether a particular parcel should be
acquired; Section 2(c)(6) of Open Meetings Act – The setting of a price for sale or lease of
property owned by the public body; and Section 2(c)(11) of Open Meetings Act – Litigation,
when an action against, affecting or on behalf of the particular public body has been filed and is
pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the
minutes of the closed meeting. Trustee Burroway seconded. Vote: 5 – ayes (Sabbe, Schultz,
Burroway, Stephens, Humpfer) 0 – nay. Motion passed.
The Board adjourned to Closed Session at 7:48 p.m.
The Board reconvened at 9:05 p.m.
DISCUSSION CONCERNING OTHER VILLAGE BUSINESS
? Attorney Passman provided details of the ordinance that he has drafted for the Village Board’s
consideration to address issues and concerns over dangerous breeds of dogs. He highlighted
those provisions the Board concurred with in past discussions on how to address those dogs
that have been determined to be a dangerous threat and the parameters within the ordinance
that determine a dog is a threat.
Discussion ensued regarding those provisions that have been included based upon direction by
the Village Board.
? The Board discussed options to address complaints regarding dense smoke. Attorney
Passman provided details current provisions within the Municipal Code. After discussion of
options to address these type of complaints and those issues that could come from certain
options, the Board concurred to keep current ordinance in place and address any issues
individually.
? The Board continued discussion over weed control and the options to address primarily
dandelions. Because dandelion season is short and spraying for weeks is harmful to the
environment and could infiltrate the water system, the Board concurred to address complaints
on an individual basis.
? Manager Rooney noted the increase in the Home Rule Sales Tax that was implemented to
address the shortage in funds with doing away with the vehicle sticker fees is due to sunset on
June 30, 2017. He discussed the negative impact this would have to the budget. Detailed
discussion ensued; Director Desai will provide options for the Board to consider addressing the
impact absolving this tax would have to the budget.
Page 6 of 6 Regular Board Meeting 5/17/2016
? The Board discussed certain marketing tools by Spring Hill Mall that include sponsoring of
community events. Detailed discussion ensued with issues and concerns over this practice
being considered of using this tool; if one event is allowed, every event would need to be
allowed. With other communities using this tool, staff will provide alternative options to
consider.
ADJOURNMENT
As there was no further business, Trustee Sabbe moved to adjourn the meeting. Trustee Stephens
seconded. Voice vote was unanimous.
The meeting adjourned at 9:50 p.m.
Respectfully submitted,
Therese Wilde, Village Clerk
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