Kane County Administration Committee met Aug. 9.
Here are the minutes provided by the committee:
1. Call To Order
Chairman Kious called the meeting to order at 10:00 AM.
PRESENT: Board Member Chris Kious, Board Member Leslie Juby, Dale Berman, Ron Ford, Michelle Gumz and Corinne M. Pierog
REMOTE: David Young
ABSENT: Mark Davoust and Vern Tepe
Also present: Co. Bd. members Allan, Lewis, Linder*, Molina*, Silva*, Strathmann*, Roth; ITD/BLD Exec. Dir. Fahnestock & staff Lasky, Thompson, Peters, Files, Walker, KDOT staff Rickert*, Edwards, Way; Sheriff Hain; Court Admin. O'Brien & staff Mathis; KCAC Admin. Youngsteadt*; Spec. ASA Shepro*; and members of the press and public including Kevin Denzel, Drew Petrow, and Dan Petrow from F.E. Moran.
2. Roll Call
3. Remote Attendance Requests
Chairman Kious announced the remote attendance requests for today's meeting. He asked the Committee if there were any objections to Committee Member Young attending today's meeting remotely. There were no objections.
4. Approval of Minutes: July 12, 2023
RESULT: APPROVED BY UNANIMOUS CONSENT
MOVER: Michelle Gumz
5. Finance Report
A. Monthly Finance Reports (attached)
Chairman Kious stated the monthly financial reports were on file. No additional report was made. (Young* arrived - 10:03am)
6. Public Comment (Agenda Items)
None.
7. Facilities Master Plan Update (Jason Dwyer, Wight & Co.)
BLD staff Files stated that at the Special Committee of the Whole at Eaglebrook Country Club at 3:00pm, a presentation would be given on funding major capital projects, along with a discussion of the potential location for the Government Center. She invited everyone to join the meeting. (Ford arrived - 10:04am)
8. Executive Director's Report (R. Fahnestock)
ITD/BLD Exec. Dir. Fahnestock explained that he would hold his Executive Director's report for next month in the interest of time. He stated that the third quarterly report will be presented at the Administration Committee meeting in September 2023.
9. Building Management (H. Thompson)
A. Authorizing a Contract for Kane County Concrete Services
BLD Dir. Thompson provided additional information on this resolution.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust and Ex-Officio County Board Vice Chair Tepe
B. Presentation: Judicial Center Chiller Replacement (FE Moran)
ITD/BLD Exec. Dir. Fahnestock introduced the representatives from F.E. Moran. He stated that an evaluation has been done on the County's chillers. Instead of rebuilding 30+ year old chillers, they will be requesting to replace them with the Air Cooled Chiller Plant.
F.E. Moran Representative, Dan Petrow, provided a presentation on F.E. Moran Mechanical Services: Kane County Chiller Project. Mr. Petrow introduced himself, along with F.E. Moran's Vice President, Kevin Denzel, and Account Manager, Drew Petrow. He stated that the F.E. Moran Service would like to present Kane County Judicial Center with Air Cooled Screw Chilled water alternative. Petrow explained the benefits of switching to an Air Cooled Chiller Plant, such as lower maintenance and installation costs, and zero water usage. He explained the Screw Compressor Technology. He addressed the installation process of the new Chiller system. He noted that the existing system would need to have underground piping repaired before being used in the future. This is one of the main reasons for a proposed Air Cooled Chiller in the future. Petrow provided a diagram depicting the Primary/Secondary Piping Configuration. He listed the numerous existing issues with the current chiller plant, such as chiller leaks, internal rust, and impeller wear. He explained the current compressors' internal components and that in the Midwest, most chillers do not run at full force. He spoke on the energy consumption of existing chillers versus an air-cooled chiller. He mentioned the service lifetime difference of 10K hours for the existing chiller, and 30K for the air-cooled. F.E. Moran representatives addressed questions and comments from the Committee. Much discussion ensued.
Fahnestock provided a summary of the research done by Building Management, F.E. Moran, and others regarding chillers. He noted that it would not be a good investment to fix the existing chiller and that it would be more feasible to purchase replacements. He spoke on the control system and potential
upgrading for the chilling system. He discussed industry supply chain issues and a chiller replacement cost that is not to exceed $2M in total for the JJC campus. He expressed concerns about the ordering time frame and receiving the chiller replacements by Spring 2024. Further discussion ensued.
C. Authorizing the Replacement of the Chillers at the Judicial Center KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Ron Ford
SECONDER: Michelle Gumz
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust and Ex-Officio County Board Vice Chair Tepe
10. Information Technology (C. Lasky)
A. Authorizing a Budget Adjustment for Desktop Support Analyst II and Systems Administrator Lead for the Information Technologies Department - Public Safety Sales Tax ITD CIO Lasky provided additional information on this resolution. (Pierog left - 11:13am)
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz, Board Member Young and Ex-Officio County Board Chair Pierog
ABSENT: Board Member Davoust and Ex-Officio County Board Vice Chair Tepe
B. Authorizing the Expenditure of Funds for Technology Products and Services KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Ron Ford
SECONDER: Michelle Gumz
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust, Ex-Officio County Board Chair Pierog and Ex-Officio County Board Vice Chair Tepe
C. Authorizing the Purchase of Additional Laserfiche Licenses and a Budget Adjustment from the Riverboat Fund 390
ITD CIO Lasky provided additional information on this resolution. KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust, Ex-Officio County Board Chair Pierog and Ex-Officio County Board Vice Chair Tepe
11. Mill Creek SSA (R. Fahnestock) None.
12. Vehicles
A. Approving Purchase of Eight (8) GMC and Four (4) Chevy 2022 ½ Ton Pickup Trucks for the Kane County Division of Transportation
KDOT staff Edwards provided additional information on this resolution. He addressed questions and comments from the Committee.
KC Executive Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Executive Committee
MOVER: Michelle Gumz
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust, Ex-Officio County Board Chair Pierog and Ex-Officio County Board Vice Chair Tepe
B. Vehicle Acquisition Approval - To Replace a 2011 Ford Escape with a Vehicle to be Determined Based on Availability
ITD CIO Lasky introduced the Vehicle Acquisition Approval to replace a 2011 Ford Escape with a vehicle to be determined based on availability. He provided the original Kane County Vehicle Request Form for the 2011 Ford Escape. He reviewed the "Replacement Guidelines Calculation Sheet" that was used to evaluate the current condition of the vehicle. After calculating the score, the 2011 Ford Escape scored a 30, which is considered as a "Condition IV". Under this provision, it is highly recommended that an immediate need for replacement is requested. Lasky provided several photographs depicting the current condition of the vehicle. He addressed questions and comments from the Committee. Discussion ensued.
The Committee provided a consensus to move forward with replacing the 2011 Ford Escape with an electric or hybrid vehicle upon availability. Lasky stated that once a vehicle is found, an Emergency Purchase Affidavit would be presented at the next Administration Committee meeting.
C. Ratifying an Emergency Purchase Affidavit to Purchase a 2023 Ford Escape Active for Building Management
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Michelle Gumz
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust, Ex-Officio County Board Chair Pierog and Ex-Officio County Board Vice Chair Tepe
13. New Business None.
14. Old Business None.
15. Reports Placed On File
RESULT: APPROVED BY ROLL CALL VOTE MOVER: Michelle Gumz
SECONDER: Dale Berman
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust, Ex-Officio County Board Chair Pierog and Ex-Officio County Board Vice Chair Tepe
16. Executive Session (if needed)
None.
17. Public Comment (Non-Agenda Items) None.
18. Adjournment
RESULT: APPROVED BY VOICE VOTE
MOVER: Dale Berman
SECONDER: Michelle Gumz
This meeting was adjourned at 11:39 AM.
https://www.countyofkane.org/MeetingMinutes/6678/23-08-09.pdf
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