Kane County Administration Committee met April 12.
Here are the minutes provided by the committee:
1. Call To Order
Chairman Kious called the meeting to order at 10:15 AM.
PRESENT: Board Member Chris Kious, Board Member Leslie Juby, Dale Berman, Ron Ford, Corinne M. Pierog and Vern Tepe
REMOTE: Michelle Gumz and David Young
ABSENT: Mark Davoust
Also present: Co. Bd. members Allan*, Bates*, Daugherty*, Lewis, Molina*, Roth; IT/Bldg. Mgmt. Exec. Dir. Fahnestock & staff Lasky, Thompson, O'Brien, Tierney, Cash, Files, Roff, Braski, Linke; Environ & Water Res. Dir. Wollnik; PIO Mann; KCAC Admin. Youngsteadt*; Special ASA Shepro; and members of the press and public including Jason Dwyer from Wight & Co., Tom Price from ECT, Jennifer Brooks-Lopez & Patrick Murtaugh from Kane County Forest Preserve.
2. Roll Call
3. Approval of Minutes: March 15, 2023
RESULT: APPROVED BY UNANIMOUS CONSENT
MOVER: Ron Ford
4. Finance Report
A. Monthly Finance Reports
Chairman Kious stated that monthly financial reports were on file. No additional report was made.
5. Public Comment
None.
6. Executive Director's Report (R. Fahnestock)
IT/Bldg. Mgmt. Exec. Dir. Fahnestock provided recent management activities for the Information Technologies (ITD) and Building Management (Bldg. Mgmt.) Departments. He reviewed the ITD Budget Performance from December 1, 2022 through March 31, 2023. To date, the ITD has used 33% of their allotted budget. Fahnestock provided the Bldg. Mgmt. Department's Budget Performance. He addressed the numerous repairs and maintenance projects that staff has been diligently working on. To date, Bldg. Mgmt. has used 27% of their overall budget. Fahnestock addressed the IT/Bldg. Mgmt. Project Methodology. He stated that both departments have utilized this methodology when making decisions on projects. He shared a new Capital Projects Program. This program will accomplish a plan for each Capital Project. These plans will be voted on by the County Board before a contract is signed. Fahnestock addressed questions and comments from the Committee.
7. Facilities Master Plan Update (Jason Dwyer/Heidi Files)
Wight and Company's President of Design and Construction, Jason Dwyer, spoke on the upcoming visioning session for the Facilities Master Plan on April 12, 2023 at 3:00 p.m. at Eagle Brook Country Club, Geneva. This session will allow constituents the opportunity to share their thoughts and visions on the future of Kane County's operations and facilities. All information collected from the session will assist in moving forward with the development of the Facilities Master Plan.
8. Geneva Creek Stabilization
A. Presentation: Geneva Creek Stabilization
IT/Bldg. Mgmt. Exec. Dir. Fahnestock shared the main goals of the Geneva Creek Stabilization Project. He introduced Environmental Consulting & Technology (ECT) Senior Manager, Tom Price.
ECT Senior Manager Price provided a presentation on the Geneva Creek Stabilization Project. He reviewed the existing conditions of the Geneva Creek. He provided maps depicting the numerous problematic areas of the creek. He shared the number of pollutants that the Geneva Creek loads into the Fox River, such as phosphorus and nitrogen. Price reviewed the project's primary and secondary goals. He provided two stabilization project options to the Committee that would solve the conditions of the Geneva Creek. He provided illustrations of the two options. He suggested that the County move quickly on initiating the stabilization aspect of the project and to move forward in the future with a full restoration. Price and Dev./Water Res. staff Linke addressed questions and comments from the Committee. Discussion ensued. (Madam Chairman Pierog arrived in-person at 10:37 a.m.) The Committee agreed to move forward with the stabilization option for the Geneva Creek. Fahnestock stated the next step would be to develop a construction design plan and figure out the financial costs of the stabilization project. Further discussion ensued. (Madam Chairman left at 11:02 a.m.)
9. Building Management
A. Authorizing Number of Procurement Cards Issued to Building Management and Each of Their Transaction Limits
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
B. Ratifying an Emergency Purchase Affidavit to Purchase a Trash Compactor for the Kane County Adult Correction Facility
Bldg. Mgmt. Dir. Thompson provided additional information on this resolution. Thompson addressed questions and comments from the Committee. Discussion ensued.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Michelle Gumz
SECONDER: Leslie Juby
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
C. Ratifying an Emergency Purchase Affidavit to Purchase Detention Door Services for Kane County Correction Facilities
Bldg. Mgmt. Dir. Thompson provided additional information on this resolution. He addressed questions and comments from the Committee.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
D. Authorizing a Contract Amendment for Kane County Asbestos, Lead, and Mold Consultant Services
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Ron Ford
SECONDER: Leslie Juby
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
E. Authorizing Capital Projects from the Capital Fund KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust Page
10. Information Technology
A. Authorizing Number of Procurement Cards Issued to the Information Technologies Department and Each of Their Transaction Limits
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Ron Ford
SECONDER: Dale Berman
AYE:
Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
B. Authorizing Contract Extension for Security Cameras and Building Access Control Systems
ITD CIO Lasky provided additional information on this resolution. He addressed questions and comments from the Committee. Discussion ensued on the response time of the service.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Leslie Juby
SECONDER: Dale Berman
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
C. Authorizing an Agreement with DocuSign for Electronic Signature Software and Services
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Michelle Gumz
SECONDER: Ron Ford
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
D. Authorizing an Intergovernmental Agreement Relating to Professional Information Technology Services (Not Included)
ITD CIO Lasky explained that this Intergovernmental Agreement (IGA) would provide Northern Illinois University (NIU) access to two strands of the County's dark fiber. This would be a 5-year agreement. NIU would pay a fee to cover the use of the fiber and yearly maintenance. Staff recommends approval to allow the fibers to be used by another government entity since Kane County is not using them. Committee Chairman Kious stated that NIU would be paying $39K for the first year and $15K for the following four years.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Michelle Gumz
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
11. Mill Creek SSA
None.
12. Vehicles
None.
13. New Business
None.
14. Old Business
None.
15. Reports Placed On File
RESULT: APPROVED BY ROLL CALL VOTE
MOVER: Ron Ford
SECONDER: Dale Berman
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Ford, Board Member Gumz and Board Member Young
ABSENT: Board Member Davoust
16. Executive Session (if needed)
None.
17. Adjournment
RESULT: APPROVED BY VOICE VOTE
MOVER: Dale Berman
SECONDER: David Young
This meeting was adjourned at 11:52 AM.
https://www.countyofkane.org/MeetingMinutes/6611/23-04-12.pdf
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