City of Elgin Committee of the Whole met Oct. 12.
Here are the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:01 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Good made a motion, seconded by Councilmember Dixon, to approve the minutes of the September 28, 2022 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Thoren, and Mayor Kaptain. Nays: None. Councilmembers Rauschenberger and Steffen abstained.
2023 Health Insurance Program with Blue Cross Blue Shield of Illinois
A resolution was presented at the Council meeting for adoption by the City Council to provide fiscally sound health insurance program access to employees, retirees and their dependents.
Concerns Relating to Pre-Trial Fairness Act Provisions of the SAFE-T Act
Kane County State’s Attorney Jamie Mosser, at Chief of Police Ana Lalley’s request, provided information on the State of Illinois SAFE-T Act’s Pre-Trial Fairness Act component that is scheduled to take effect on January 1, 2023. Attorney Mosser stated Kane County is a pilot site and has been helping to develop forms and procedures on how to fairly implement the changes of the Act. She stated that her office has been advocating and negotiating a trailer bill to clarify and alleviate some of the concerns raised once the Act takes effect.
Police Chief Lalley provided a brief update regarding the police department’s policies that would be changing once the SAFE-T Act’s Pre-Trial Fairness Act component takes effect on January 1, 2023. She stated that the department will be working with the Kane County State’s Attorney Office to obtain additional training for officers to implement the changes outlined within the Act.
Discussion was held regarding public safety, detainable offenses, the elimination of cash bail, consistency of the process throughout the different communities State’s Attorney Offices, additional training for the police department, and state funding.
Adjourn to City Council
Councilmember Good made a motion, seconded by Councilmember Dixon, to adjourn to the City Council meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Design Engineering Services with DLA Architects, Ltd. for the DuPage Court Revitalization
Amanda Harris, Assistant to the City Manager, provided a brief overview of the upcoming project. She highlighted the addition of a new gateway arch, sculpture, pavers, canopies, energy efficient lighting and sound system, as well as increased electrical capacity and a stage area. She noted there would be added green space and movable tables, benches and chairs that can be configured or removed depending on the events and/or activities being held in the area.
There was discussion regarding the funding for the construction of the project, the consultation of the businesses in the area, art components that will be included, and design elements of the project.
Councilmember Steffen made a motion, seconded by Councilmember Thoren, to enter an agreement with DLA Architects, Ltd. in the amount of $227,380 to complete the final architectural and engineering design elements and prepare construction documents for the renovation of DuPage Court. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Phase I Design Engineering Services Agreement with TranSystems Corporation for the Rehabilitation/Reconstruction of the Chicago Street Bridge over the Fox River
Public Works Director Mike Pubentz provided background information, outlined the selection process and introduced representatives from the firms being hired for the rehabilitation and reconstruction of the Chicago Street Bridge and Kimball Street Bridge over the Fox River. He summarized the different phases of design and construction of the projects and provided different tentative timelines for each of the projects. There was discussion regarding funding and costs, the design of each bridge, the impact on traffic during construction, and the different agencies involved in approval of the projects.
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to enter an agreement with TranSystems Corporation for an amount not to exceed $736,307 to complete all engineering tasks in the development, evaluation, coordination and selection of a preferred design along with the evaluation and clearance of environmental elements to meet the required Federal National Environmental Policy Act process and receive design approval from the Illinois Department of Transportation and the Federal Highway Administration. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Phase I Design Engineering Services Agreement with Alfred Benesch and Company for the Reconstruction of the Kimball Street Bridge over the Fox River
Councilmember Powell made a motion, seconded by Councilmember Martinez, to enter an agreement with Alfred Benesch and Company for an amount not to exceed $1,230,103 to complete all engineering tasks in the development, evaluation, coordination and selection of a preferred design along with the evaluation and clearance of environmental elements to meet the required Federal National Environmental Policy Act process and receive design approval from the Illinois Department of Transportation and the Federal Highway Administration. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution for Improvement Under the Illinois Highway Code – Section No. 15-00186-00- RS - Larkin Avenue Resurfacing (2015)
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to provide Council authorization documentation to the Illinois Department of Transportation for the reconciliation of past MFT project expenditures. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution for Improvement Under the Illinois Highway Code – Section No. 10-00181-00- TL – Central Business District Traffic Interconnection (2011) and Approval of IDOT Documentation Review Number 72
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to provide Council authorization documentation to the Illinois Department of Transportation for the reconciliation of past MFT project expenditures. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution for Improvement Under the Illinois Highway Code – Section No. 96-00159-00- CH – Illinois Route 31/State Street and Wing Street Intersection Improvements (2009)
Councilmember Steffen made a motion, seconded by Councilmember Good, to provide Council authorization documentation to the Illinois Department of Transportation for the reconciliation of past MFT project expenditures. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Sustained Traffic Enforcement Program Grant for the Occupant Protection and Impaired Driving Enforcement with the Illinois Department of Transportation ($110,880 Grant)
Councilmember Good made a motion, seconded by Councilmember Steffen, to approve an agreement with Illinois Department of Transportation to accept grant award that will provide funds for occupant protection and impaired driving enforcement in the amount of $110,880. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Automated External Defibrillators – State of Illinois Central Management Services Purchasing Program ($35,876)
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve the purchase of 22 automated external defibrillator devices from Second Chance Cardiac Solutions utilizing the State of Illinois Central Management Services Purchasing Program pricing in the amount of $35,876 in order to replace and update equipment, reduce maintenance costs and ensure the availability of lifesaving devices for City personnel to use during emergencies. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell stated that October was Breast Cancer Awarness month and encouraged woman within the community to get regular screenings. She also provided information regarding programs for free screenings.
Mayor Kaptain encouraged the community to attend the rededication of Civil War soldier’s historic gravesites that have been rehabilitated and restored within Bluff City Cemetery on this upcoming Saturday.
Announcements from Staff
None.
Adjournment
Councilmember Dixon made a motion, seconded by Councilmember Thoren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:49 p.m.
https://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/8097
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