Kane County Administration Committee met April 13.
Here are the minutes provided by the committee:
1. Call to Order
Chairman Kious called the meeting to order at 10:16 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Chris Kious | Kane County | Chairman | Present | |
| John Martin | Kane County | Vice Chair | Present | |
| Dale Berman | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Present | |
| Ron Ford | Kane County | Board Member | Absent | |
| Drew Frasz | Kane County | Board Member | Present | |
| Michelle Gumz | Kane County | Board Member | Absent | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Present | |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Absent |
Also present: Co. Bd. Member Allan*, Bates*, Kenyon, Lewis, Molina*, Sanchez*, Strathmann*, Tepe*; Auditor Wegman; Chief Judge Hull & staff Naughton; Sheriff Hain & staff Catich; KaneComm Dir. Guthrie; Water Resources staff Linke; Public Information Officer Mann; Bldg. Mgmt. staff Smith; Animal Control Admin. Youngsteadt*; Health Dept. staff Snowden* & Miller*; ITD Exec. Dir. Fahnestock & staff Lasky, Peters, Tierney; and members of the press and public.
2. Approval of Minutes: March 9, 2022
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Dale Berman, Board Member SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz |
A. Monthly Reports
Chair Kious stated that the monthly financial reports were included in the agenda packet.
4. Public Comment
None.
5. Facilities Management
A. On-Going Projects
1. Addiction Treatment Center Lease Update and Future Planning
Sheriff Hain discussed options for an Addiction Treatment Center. He spoke on the concept to bring a Residential Treatment Center into the Sheriff’s Office open space, noting an RFP had been posted earlier this year with zero submissions. He provided negative feedback that was given during the RFP process. Hain discussed several reasons the Treatment Center is so important to Kane County. He introduced a potential location in Aurora that could serve as a new Addiction Treatment Facility.
He described a 48K square foot home for autistic children had recently become vacant. Hain purposed that Kane County lease the building at 998 Corporate Blvd. and sublease space to treatment centers and to the Health Department. He explained the space would create revenue for the County while providing an essential service to the community. Hain spoke on the next steps in the RFP process, noting that there has already been interest in the project from other treatment centers. He showed a one-minute video of the facility and property. Madam Chairman listed possible reasons the RFP’s were unsuccessful including the stigma associated with being at a jail for rehabilitation. She explained the benefits of a new location. Much support was shown for this location. Hain stated that there would be some risk involved with subleasing. Hain answered questions from the committee. Discussion ensued regarding the property and leasers. Consensus was reached to move forward.
B. Facility Usage: Geneva Community Chest 5K Donut Dash
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated that Geneva Community Chest had requested facility usage to hold a 5k run on July 16, 2022. The committee agreed by consensus.
C. Facility Usage: Chicken Run
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated that Mary Zellmer had requested facility usage to hold a 5k run on April 30, 2022. The committee agreed by consensus.
D. Resolution: Authorizing a Contract Extension for Kane County Carpet Replacement
Bldg. Mgmt. Interim Exec. Dir. Fahnestock explained that this resolution is for a one-year extension with Family Flooring of America in the amount not to exceed $150K. He stated this is for regularly scheduled carpet replacement, which is a budgeted expense. Discussion ensued regarding the need for carpeting replacement. Fahnestock spoke on the Master Plan and building assessment. He noted that the carpet replacement takes place on a case-by-case basis.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/27/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Dale Berman, Board Member SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock introduced Rob Linke from Environmental and Water Resources to speak about the Geneva Creek Stabilization Project at the Kane County Government Center Complex. Referencing a presentation, Linke discussed the drainage infrastructure of the Geneva Creek, which discharges into the Fox River. He noted the length of the Geneva Creek is approximately 1,300 feet, with a drainage area of 1,000 acres. Linke highlighted the Grotto, which has been a highly-visited cultural feature. He detailed several areas of severe stream erosion that caused unstable slopes and damage to the footpaths. Linke presented photos of footpaths and bridges that have been washed out over time. He discussed evidence of visitors and indicated there are extremely hazardous conditions in the area. He listed options to stabilize and repair portions of the creek. Staff recommendation was to contract with an environmental consulting firm with stream restoration expertise to prepare an assessment of the existing stream corridor. Fahnestock noted that estimates on the repairs would be important. He spoke on potential liabilities of keeping the paths open. The committee gave direction to remove a makeshift bridge, install path closure signs, and remove the dilapidated second bridge. Much discussion ensued on the erosion of the creek, paths, and proposals for stabilization.
F. Resolution: Authorizing the Payment of Invoices from Cordogan Clark & Associates
Bldg. Mgmt. Interim Exec. Dir. Fahnestock explained this resolution, which would allow payment of invoices to Cordogan Clark and Associates for work that was completed at the Circuit Clerk’s Office. He answered questions from the committee.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/27/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
This presentation was deferred to a Special Administration Committee meeting, which will be held April 20, 2022 at 11 a.m.
6. Information Technology
A. Discussion: Fiber Lease
Bldg. Mgmt. Interim Exec. Dir. Fahnestock spoke on the fiber optic cable owned by Kane County. He stated that it covers approximately 75 miles. Fahnestock discussed an agreement for a revenue-share in which people using the County’s fiber network would pay a percentage of their revenue. He requested a change to a straight lease, which would be based on the value of the fiber plus maintenance. Fahnestock explained how a lease would work, noting that out of 144 strands of fiber only 24 were used by Kane County. He affirmed that the straight lease would cost less to manage. He stated that there is a strong interest in leasing the fiber. Fahnestock received consensus for this item to move to the Finance Committee.
B. Resolution: Authorizing Fiber Optic Support Services Contractors
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated that an RFP had gone out to solicit companies that perform repair, maintenance, and construction of the fiber cable. He reiterated that the fiber covers 72 miles. Fahnestock indicated there had been two responses and recommended authorization of both vendors for a five-year contract not to exceed $500K per year. He stated it is a budgeted expense.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/27/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
Public Information Officer Mann discussed the outreach on social media. She stated there had been 39 posts in the last 28 days. Mann noted that one social media post had reached over 17K people. She indicated that recycling stories had gained the most attention. Mann provided the most reached demographics, which included more women than men with an age range between 35-44. She spoke on the progress in updating the website with the help of Adam Tedder.
8. Mill Creek SSA
A. Resolution: Authorizing a Contract Extension for Mill Creek SSA Parkway Tree Services Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this resolution is for a one-year extension.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/27/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
10. New Business
A. Resolution: Authorizing FY22 Judicial Center Courtroom Bid and Construction
Chief Judge Hull provided a brief summary of this resolution. He explained the Safe-T Act, which will eliminate cash bail in Illinois effective January 1, 2023. Hull detailed several changes that will take effect because of this new legislation. He described the current function of Courtroom 005 and the additional space that will be needed. Hull stated the only available space at the Judicial Center is the multi-purpose room known as 001. He discussed the design plan to build out Room 001 for orders of protection and costs associated with the project. Bldg. Mgmt. Interim Dir. Fahnestock answered questions from the committee regarding space and technology costs. Hull affirmed that this would be the only spacing need, noting that there would be additional employment needs when the Safe-T Act becomes effective. Much discussion ensued regarding the planning, construction, and costs.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/27/2022 9:00 AM
TO: Finance and Budget Committee MOVER: John Martin, Vice Chair SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz, Corinne M. Pierog ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
Bldg. Mgmt. Interim Dir. Fahnestock spoke on the Procurement Cards for Bldg. Mgmt. and IT. He named the people that have access to the credit cards and provided the limitations under a new ordinance. The committee reached consensus to move to the Finance Committee.
C. Discussion: County Code 2-48
Chair Kious stated that this is a long-term discussion. He requested it be deferred to a later date. Madam Chairman Pierog reminded the Committee that the assessment should be completed before the new Board Members are seated.
11. Old Business
A. Resolution: Ratifying County Board's Authorization of a Wage Increase for Interim Executive Director of Building Management Department for Department Heads Under Jurisdiction of Administration Committee
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Mark Davoust, Board Member SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: John Martin, Vice Chair SECONDER: Mark Davoust, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
Return to Open Session
14. Adjournment
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: John Martin, Vice Chair SECONDER: Mark Davoust, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Drew Frasz ABSENT: Ron Ford, Michelle Gumz, Kenneth C. Shepro |
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