Kane County Administration Committee met March 9.
Here are the minutes provided by the committee:
1. Call to Order
Vice-Chair Martin called the meeting to order at 10:22 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Chris Kious | Kane County | Chairman | Remote | |
| John Martin | Kane County | Vice Chair | Present | |
| Dale Berman | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Remote | |
| Ron Ford | Kane County | Board Member | Remote | |
| Drew Frasz | Kane County | Board Member | Present | |
| Michelle Gumz | Kane County | Board Member | Remote | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Present | 10:48 AM |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Absent |
2. Approval of Minutes: February 9, 2022
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
A. Monthly Reports
Martin stated that the monthly reports were included in the agenda packet.
4. Public Comment
None.
5. Facilities Management
A. On-Going Projects
Dir. of Capital Projects Smith explained that all projects in the preliminary stages would be under review for prioritization. He stated that budgeted Capital Projects were being prioritized in preparation for bidding. Bldg. Mgmt. Interim Exec. Dir. Fahnestock explained that the focus was on an initial review and assessment of the financials. He stated that once the financial forecast is complete, Bldg. Mgmt. will review the status of proposed and open projects. Fahnestock discussed the master planning projects that were underway. He explained that White and Company would be working on the schedule and statement of work for the Facility Master Plan and the Condition Assessment/Space Utilization Planning.
B. Resolution: Authorizing a Contract for Kane County Asbestos, Lead & Mold Consultant Services
Dir. of Capital Projects Smith explained this resolution would authorize a contract with Midwest Environmental for asbestos, lead, and mold testing as well as remediation. The services would be used during renovation and demolition projects. He noted that Midwest Environmental was selected through the RFP process. Discussion on the budgeted amount ensued. Frasz motioned to amend the resolution to include language “not to exceed the fiscal budget amount”.
| RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Dir. of Capital Projects Smith stated this resolution would allow a second contract extension to continue at the same rate with Urban Elevator Services. He spoke to the work that has been performed noting that they are on-call. Smith showed great support of Urban Elevator Services
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Michelle Gumz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Dir. of Bldg. Mgmt. Griffith explained this resolution would assist with custodial services for the jail. He stated that it does include a “not to exceed” amount. Bldg. Mgmt. Interim Exec. Dir. Fahnestock noted that an Emergency Purchase Affidavit had been completed to cover the work that has already taken place.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
A. Resolution: Amending the 2022 Fiscal Year Budget Rollover of Fiber Funds
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this resolution would allow the rollover of funds for fiber construction.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this would allow the rollover of funds for contractual services and consulting.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this would allow for the rollover of funds for computer capital. He explained that computer equipment has been delayed almost a year due to supply chain inadequacies.
| RESULT: MOVED FORWARD WITH ROLLCALL VO [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this would allow the rollover of funds for software capital. He explained that software was ordered, which was waiting for delivery and installation. He discussed the ongoing computer chip shortage.
| RESULT: MOVED FORWARD WITH ROLLCALL VO [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this resolution would address professional services. He explained that an RFP had been completed. He announced that Defin.net and Infojini had been contracted for project management services. Fahnestock affirmed that the contract would have language not to exceed $200k from Contractual Consulting. He recommended approval to work with either service dependent on availability. Davoust mentioned an error within the Infojini documentation. Fahnestock stated the error would be corrected.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Dale Berman, Board Member SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this resolution would allow an additional 24-month term for the security cameras and building access control systems vendor. He noted the contract had been bid out and awarded to Convergint Technologies. Fahnestock explained that the not to exceed amount of $750K covers all video conferencing and equipment used throughout the Sixteenth Judicial Circuit Courtrooms. He discussed the installation of permanent fixtures. He requested the authorization to use one of the two named vendors and not to exceed $750K.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Ron Ford, Board Member SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this resolution would authorize an agreement with Omnia Partners to purchase computer hardware, software, and services from Insight Public Sector. This would extend the agreement for two years. He explained the joint purchasing contract would be in the amount not to exceed $900K in computer equipment.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock stated this resolution pertains to bid #21019. He indicated that two vendors were awarded outdoor wireless installation services and microwave network infrastructure. Fahnestock noted that the vendors completed the first contract. This resolution would renew the contract for an additional two years. He explained that the equipment and services create wireless points between infrastructures to back up service in case the fiber was disturbed. He provided several examples of included areas.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Dale Berman, Board Member SECONDER: Drew Frasz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Bldg. Mgmt. Interim Exec. Dir. Fahnestock discussed the joint purchasing cooperative with the State of Illinois contract with AT&T for the telephone lines and services.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/23/2022 9:00 AM
TO: Finance and Budget Committee MOVER: Michelle Gumz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
PIO Julie Mann stated that a report was provided at the Kane County Board yesterday. Bldg. Mgmt. Interim Exec. Dir. Fahnestock affirmed that Rick Nagel would retire on May 27, 2022. He would like to recognize Nagel’s contribution to Kane County before he leaves. Fahnestock requested feedback on the direction of the newsletter and public information. Mann will update the committee on the direction of Kane County Connects and the newsletter.
8. Mill Creek SSA
Frasz stated that Administrative Assistant Kregg would be on personal leave for six months. He explained he would be preparing the bimonthly meeting agendas while she is gone. Vice-Chair Martin discussed the obligation of Kane County regarding potential litigation from residents of the Mill Creek SSA. Frasz noted that the SSA has its own attorney and he will request the opinion of the State’s Attorney regarding the potential litigation. He stated the SSA might have to consider the purchase of its own policy. Madam Chairman Pierog inquired on the compensation of the Kane County employee who works on behalf of Mill Creek. Frasz explained that the SSA pays compensation for one full-time employee and percentages of the Dir. of Facilities Mgmt. and the Exec. Assistant salaries. Member Allan described the original purpose of the SSA and inquired on whether Mill Creek was ready to become a regular Home Owner’s Association. Frasz spoke on Fox Hill, which was a similar development. He discussed the uniqueness of the Mill Creek SSA and its development. He showed much support of the area. Much discussion on the Mill Creek SSA ensued.
9. Vehicles
None.
10. New Business
None.
11. Old Business
Environmental and Water Resources Dir. Wollnik updated the committee on the Water Management Plan document that had been sent to the Illinois Department of Public Health. She explained that frequent updates would be made to the document to improve the program. Wollnik stated that the Water Management Plan team was meeting to perform a walk-through with Phigenics, Building Management, Judicial Center Team, and Juvenile Justice Team. She indicated that an update would be provided at tomorrow’s Judicial/Public Safety meeting.
12. Reports Placed On File
None.
13. Executive Session (if needed)
None.
Return to Open Session
14. Adjournment
This meeting was adjourned at 11:15 a.m.
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