City of Elgin City Council met Jan. 12.
Here are the minutes provided by the council:
The regular meeting of the Council of the City of Elgin, Illinois, was held in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:10 p.m. The Pledge of Allegiance was led by Mayor David Kaptain.
ROLL CALL
Roll call was answered by Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: Councilmember Shaw. Councilmembers Dixon, Good, Rauschenberger and Steffen attended by electronic means.
MINUTES OF THE DECEMBER 15, 2021, COUNCIL MEETING APPROVED AS DISTRIBUTED
Councilmember Powell made a motion, seconded by Councilmember Dixon, to approve the December 15, 2021 regular council meeting minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
COMMUNICATIONS
Dr. Martin Luther King Jr. Proclamation
Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, Dr. Martin Luther King, Jr., born in Atlanta, Georgia, attended Morehouse College in Atlanta and Crozer Theological Seminary in Pennsylvania, and was a student thereafter at Boston University and the University of Pennsylvania, and, who following his studies, became a spiritual leader of his church; and
WHEREAS, Dr. Martin Luther King, Jr., as a spiritual leader not only of his own congregation, but of millions throughout the world, espoused the philosophy of nonviolence to all mankind, and in recognition of his teachings was awarded the Nobel Peace Prize; and
WHEREAS, Dr. Martin Luther King, Jr., in his campaign for Civil Rights, extended his work for the benefit of all humanity, and especially for the poor, and was a leader in the cause of world peace; and
WHEREAS, The City of Elgin is a blessed and compassionate city, priding itself on its diversity and welcoming its many immigrant groups and its many communities of faith; and
WHEREAS, The City of Elgin through its Human Relations Commission and the Dr. King Celebration Committee has honored the legacy of Martin Luther King, Jr. for 37 years, reflecting our commitment to Dr. Martin Luther King Jr.’s vision of a nation committed to non violence and love in our cities.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby proclaim Saturday, January 15 and Monday, January 17 2022, as days in honor of the memory of Dr. Martin Luther King, Jr.
IN WITNESS WHEREOF, I have hereunto set my hand this 12th day of January, 2022.
David J. Kaptain
Mayor
PUBLIC COMMENTS
None.
BID 21-059 AWARDED TO JOSEPH J. HENDERSON & SON, INC. FOR THE CLARIFIER REPLACEMENTS PROJECT
Councilmember Powell made a motion, seconded by Councilmember Martinez, to award a contract to Joseph J. Henderson & Son, Inc. for the Clarifier Replacements Project in the amount of $2,272,000 to replace equipment to ensure continued water treatment capacity. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
BID 21-062 AWARDED TO DAHME MECHANICAL INDUSTRIES, INC. FOR THE RIVER INTAKE BAR SCREEN #2 REPLACEMENT PROJECT
Councilmember Steffen made a motion, seconded by Councilmember Thoren, to award a contract to Dahme Mechanical Industries, Inc. for the River Intake Bar Screen #2 Replacement Project in the amount of $1,088,000 to replace equipment to ensure continued water treatment capacity. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
COOPERATIVE PURCHASING PROGRAM CONTRACT AWARDED TO MACQUEEN EMERGENCY PRODUCTS FOR THE PURCHASE OF A PIERCE FIRE ENGINE (QUINT)
Councilmember Martinez made a motion, seconded by Councilmember Good, to authorize a contract with Macqueen Emergency Products in the amount of $785,555, including trade-in for the purchase of a fire engine (quint) that meets National Fire Protection Association standards and maintains truck coverage in the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
COOPERATIVE PURCHASING PROGRAM CONTRACT AWARDED TO FIRE SERVICES, INC. FOR THE PURCHASE OF A WHEELED COACH FIRE AMBULANCE
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to authorize a contract with Fire Services, Inc. in the amount of $304,715, including trade-in for the purchase of a wheeled coach ambulance to provide reliable and effective transportation for those citizens
needing emergency medical care and transport. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PETITION 22-21 APPROVED FOR 15 N. UNION STREET FOR THE CONDITIONAL USE TO ESTABLISH A COUNSELING CENTER WITHIN AN EXISTING OFFICE BUILDING
Marc Mylott, Community Development Director, outlined Petition 22-21 for 15 N. Union Street. The petition allows for a conditional use to establish a counseling center within an existing office building. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
There was discussion regarding the parking requirements and the petitioner outlined the business’s mission.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve Petition 22-21 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PETITION 53-21 APPROVED FOR 452 N. MCLEAN BOULEVARD, SUITES 100-101 FOR THE CONDITIONAL USE TO ESTABLISH A COUNSELING CENTER WITHIN AN EXISTING OFFICE BUILDING
Marc Mylott, Community Development Director, outlined Petition 53-21 for 452 N. McLean Boulevard, Suites 100-101. The petition allows for a conditional use to establish a counseling center. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
Councilmember Powell made a motion, seconded by Councilmember Thoren, to approve Petition 53-21 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PETITIONS 43-21, 44-21, AND 51-21 APPROVED FOR 803 S. RANDALL ROAD FOR THE PRELIMINARY AND FINAL PLAT OF SUBDIVISION, MAP AMENDMENT TO PLANNED DEVELOPMENT, AND CONDITIONAL USE TO CONSTRUCT A NEW BUILDING FOR A MOTOR VEHICLE REPAIR SHOP NORTH OF THE MEIJER STORE
Marc Mylott, Community Development Director, outlined Petitions 43-21, 44-21 and 51-21 for 803 S. Randall Road. The petitions allow for a map amendment and conditional use to construct a new building for a motor vehicle repair shop. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
Councilmember Thoren made a motion, seconded by Councilmember Martinez, to approve Petitions 43-21, 44-21, and 51-21 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PETITIONS 47-21 AND 48-21 APPROVED FOR 1007-1009 N. RANDALL ROAD FOR THE PRELIMINARY AND FINAL PLAT OF SUBDIVISION AND PLANNED DEVELOPMENT AS A MAP AMENDMENT TO CONSTRUCT A NEW BUILDING FOR A COFFEE SHOP RESTAURANT WITH A DRIVE-THROUGH FACILITY IN FRONT OF THE RUSSO POWER EQUIPMENT STORE
Marc Mylott, Community Development Director, outlined Petitions 47-21 and 48-21 for 1007- 1009 N. Randall Road. The petitions allow for a map amendment and conditional use to construct a new building for a coffee shop restaurant with a drive through. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
There was discussion regarding how locations for the coffee shops are determined and if there were modifications regarding the location of the trash dumpster.
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve Petitions 47-21 and 48-21 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
RESOLUTION 22-4 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT FOR WORK OF ART WITH BEN PIERCE FOR THE PURCHASE OF "THE SHAPE OF HAPPINESS"
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-4
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT FOR WORK OF ART WITH BEN PIERCE FOR THE PURCHASE OF "THE SHAPE OF HAPPINESS"
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement for Work of Art on behalf of the City of Elgin with Ben Pierce, for the purchase of "the shape of happiness", a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: January 12, 2022
Adopted: January 12, 2022
Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Martinez made a motion, seconded by Councilmember Powell, to adopt Resolution Nos. 22-1 through 22-3 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
RESOLUTION 22-1 ADOPTED AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE FOREST PRESERVE DISTRICT OF COOK COUNTY FOR LAND DONATION
Councilmember Martinez made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-1
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE FOREST PRESERVE DISTRICT OF COOK COUNTY
FOR LAND DONATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement with the Forest Preserve District of Cook County on behalf of the City of Elgin, for land donation, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: January 12, 2022
Adopted: January 12, 2022
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 22-2 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH ARROW ROAD CONSTRUCTION COMPANY FOR VARIOUS SITE IMPROVEMENTS IN CONNECTION WITH THE NANCY KIMBALL COBBLESTONE HOUSE (302 W. CHICAGO STREET)
Councilmember Martinez made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-2
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH ARROW ROAD CONSTRUCTION COMPANY FOR VARIOUS SITE IMPROVEMENTS IN CONNECTION WITH THE NANCY KIMBALL COBBLESTONE HOUSE
(302 W. Chicago Street)
WHEREAS, the City of Elgin has heretofore entered into a contract with Arrow Road Construction Company for various site improvements in connection with the Nancy Kimball Cobblestone House located at 302 W. Chicago Street; and
WHEREAS, it is necessary and desirable to modify the terms of the agreement as is described in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: January 12, 2022
Adopted: January 12, 2022
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 22-3 ADOPTED AUTHORIZING EXECUTION OF A REAL ESTATE CONTRACT FOR THE PURCHASE OF 356-358 DUNDEE AVENUE
Councilmember Martinez made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-3
RESOLUTION
AUTHORIZING EXECUTION OF A REAL ESTATE CONTRACT
FOR THE PURCHASE OF 356-358 DUNDEE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a real estate contract on behalf of the City of Elgin with Cox Family Land Company LLC Series 356 and Daniel Cox, Sr., for the purchase of the property commonly known as 356-358 Dundee Avenue, Elgin, IL 60120 for $145,000, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: January 12, 2022
Adopted: January 12, 2022
Omnibus Vote: Yeas: 8 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Martinez made a motion, seconded by Councilmember Thoren, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Cultural Arts Commission, November 8, 2021
E-911 Board, October 21, 2021
Heritage Commission, November 2, 2021
Human Relations Commission, December 7, 2021
Planning and Zoning Commission, November 1, 2021
Committee of the Whole, December 1, 2021
City Council, December 1, and December 9, 2021
Sales Tax Revenue
Hotel/Motel Tax Revenue
Telecommunication Tax Revenue
Motor Fuel Tax Revenue
Natural Gas Tax Revenue
Cannabis Revenue
Video Gaming Revenue
Alcoholic Liquor Tax Revenue
Riverboat Revenue
Disbursement Report (November 2021)
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Powell made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2(c)(21) of the Open Meetings Act
The meeting adjourned at 7:43 p.m.
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