Kane County Human Services Committee met Dec. 15.
Here are the minutes provided by the committee:
1. Call to Order
Chairman Surges called the meeting to order at 9:00 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Clifford Surges | Kane County | Chairman | Present | |
| Anita Lewis | Kane County | Vice Chair | Present | |
| Deborah Allan | Kane County | Board Member | Present | |
| Mavis Bates | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Present | |
| Mo Iqbal | Kane County | Board Member | Present | |
| Michael Kenyon | Kane County | Board Member | Present | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Late | 9:07 a.m. |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Late | 9:11 a.m. |
2. Approval of Minutes: November 10, 2021
The approval of minutes was deferred to the next Human Services meeting.
3. Public Comment
None.
4. Monthly Financial Reports
A. November Monthly Reports
Chairman Surges stated that the monthly financial reports were included in the agenda packet.
5. Veteran's Assistance Commission
A. Monthly Report
VAC Supt. Zimmerman stated the monthly report was attached to the agenda packet. Chair Surges noted that Steve Wells had been recognized at the December 14, 2021 County Board meeting. He acknowledged Zimmerman and his team for their leadership and professionalism.
6. Department of Human Resource Management
A. Monthly Blue Cross/Blue Shield Invoice
B. Monthly BCBS / MERP Graph
C. Monthly Assured Partners
D. Monthly Applicants and Staff Changes
E. Workers Comp Reports
Interim HRM Exec. Dir. Lobrillo stated that all reports were included in the agenda packet.
7. Compliance
A. Monthly Training Report
Interim HR Dir. Lobrillo stated only five individuals needed to complete the Sexual Harassment Training. She noted that all five were County Board members.
8. Old Business
A. Health Department Analysis
Interim HR Dir. Lobrillo introduced Pat Fera, Health Department Analysis consultant. Fera presented the final report on the Health Department analysis. She explained two purposes of the project, which were to gather information from the staff regarding gaps in services and to identify criteria for the Executive Director position. She noted that the analysis provided an overview of the potential workforce issues and information on how they can be improved. Fera gave a general overview of the analysis noting further details could be found in the full report. She reported that there were 58 employees and 5 vacancies at the Health Department. Fera stated that within the last ten years, there was a reorganization of the department, cut backs had been made, and services had been contracted out. She explained that the Health Department was performing all of the required functions, but that there could be more efficiency and a larger capacity due to the needs of the community. She discussed activities that were outside of the mandated requirements such as restaurant inspections, which have been grant funded. Fera stated that 52 staff interviews were completed, 32 were conducted in person and 20 by Zoom. She noted that the five-year strategic plan had been completed and reviewed to identify the priorities of the Health Department. Fera listed several needs that were identified through the interview process. She detailed the five priorities that will all be addressed in the strategic plan, which were health equity, communications, workforce development, resource development, and strategic collaboration. Fera and the Committee spoke on the different functions of the Health Department. She discussed necessities in order to keep the current services and help the efficiency. She presented recommendations for staffing, facility and technological updates. Much discussion ensued. Fera answered questions from the Committee.
B. Business Analysis Update
Interim HR Exec. Dir. Lobrillo provided a brief update on the Business Analysis. She stated that HR has been working with all departments to gather organizational charts and jobs descriptions to ensure consistency across the County. She noted that only two departments declined to participate.
C. Ethics Ordinance Review Status Update
ASA Coyle provided an update on the Ethics Ordinance. He explained that the Lobby Registration Bill will be effective January 2022. Coyle handed out a draft Lobby Registration Ordinance for Committee review. He stated that once the law is in effect, the Ordinance could proceed. The Committee agreed by consent.
D. Internal Controls
Interim HR Exec. Dir. Lobrillo defined internal control as the authority of an elected official to control the inner workings of their office. She noted that the County Board does set the budget for each department. Elected officials have authority within their office as long as they are compliant with the law. Lobrillo explained that any department headed by an elected official has internal control. ASA Niermann stated that Summaries of Internal Control were available, which provides much detail. Much discussion on allowances and limitations ensued.
E. Resolution: Amending the Tuition Reimbursement Policy in the Personnel Policy Handbook
Interim HR Exec. Dir. Lobrillo stated that an updated Tuition Reimbursement Policy had been distributed prior to this meeting. She noted that several changes were made from the initial policy. Lobrillo detailed a few of the changes and guidelines of the program. She answered several questions from the Committee. Much discussion on the Policy and funding ensued. The Committee requested to postpone the resolution to the next Human Services Committee.
| RESULT: POSTPONED WITH ROLLCALL VOTE [UNANIMOUS] Next: 1/12/2022 9:00 AM
TO: Human Services MOVER: Deborah Allan, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Anita Lewis |
Chairman Surges and Interim HR Exec. Dir. Lobrillo stated that this item would move along with the resolution above. The recommendation was for this item to be postponed as well.
| RESULT: POSTPONED WITH ROLLCALL VOTE [UNANIMOUS] Next: 1/12/2022 9:00 AM
TO: Human Services MOVER: Deborah Allan, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Anita Lewis |
A. Resolution: Amending the 2022 Fiscal Year Budget to Roll Over of Funds for Business Analysis Project
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 12/29/2021 9:00 AM
TO: Finance and Budget Committee MOVER: Mark Davoust, Board Member SECONDER: Deborah Allan, Board Member AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Anita Lewis |
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 12/29/2021 9:00 AM
TO: Finance and Budget Committee MOVER: Mark Davoust, Board Member SECONDER: Deborah Allan, Board Member AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Anita Lewis |
Chair Surges explained that the Executive Director of Human Resources position had been posted and that 20-22 applications were received. He noted that a committee of six people had commenced to narrow the applicants down to six candidates. Surges stated that the interview process would begin on December 16, 2021 and the committee’s expectation was to have a final candidate for concurrence at the January 11, 2022 full County Board meeting.
10. Reports Placed On File
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Anita Lewis |
Member Davoust motioned to move into Executive Session to discuss Closed Session minutes. Bates seconded. The Committee entered into Executive Session at 10:35 a.m.
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Mark Davoust, Board Member SECONDER: Mavis Bates, Board Member AYES: Clifford Surges, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Anita Lewis |
The Committee returned to Open Session at 10:42 a.m. on a motion by Davoust, seconded by Kenyon. Roll call was taken to return to Open Session. Lewis was absent.
Release of Closed Session Minutes
The release of Closed Session minutes was deferred to January 12, 2022.
12. Adjournment
| RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon, Corinne M. Pierog, Kenneth C. Shepro ABSENT: Anita Lewis |
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=3154&Inline=True
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