City of Elgin Committee of the Whole Met Jan. 13.
Here is the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. All members, with the exception of Mayor Kaptain, attended via electronic means. This was allowed at this time granted by Governor Pritzker’s Executive Order 2020-07.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the minutes of the December 16, 2020 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Honorary Street Name Designation along Ann Street between Dundee Avenue and Center Street for “Pastor Willie L. Tate” (sponsored by Councilmember Powell)
A resolution will be presented at the City Council meeting to honor the 34-year pastor of the Progressive Baptist Church and former Chaplain at the Elgin Mental Health Center through an honorary street name designation.
Honorary Street Name Designation along Chester Avenue between Dundee Avenue and Liberty Street for “Donald J. Sleeman” (sponsored by Councilmember Shaw)
A resolution will be presented at the City Council meeting to honor the Korean War veteran and three-time commander of American Legion Elgin Post 57 through an honorary street name designation.
Easement Agreement with Nicor Gas Company for Trout Park Pipeline Modernization
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to update an existing easement agreement with Nicor Gas Company in order to facilitate the abandonment and installation of high-pressure gas mains within Trout Park. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Lopez abstained.
Acceptance of Updated Boundary Survey for Trout Park Illinois Nature Preserve Property
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to provide the City with an updated Illinois Nature Preserve Boundary Survey to identify ownership and maintenance responsibilities in and around Trout Park. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None. Councilmember Lopez abstained.
Easement Agreement with DCII-2455 Alft Lane, LLC for Water Main Installation
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve an easement agreement with DCII-2455 Alft Lane, LLC, on the property located at 2455 Alft Lane for the cost of $10 to acquire the proper rights to allow for future installation, maintenance and repairs of the water distribution system on property that is not currently owned or controlled by the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase Agreement with Metropolitan Pump Company for the Hopps Road Sanitary Lift Station Controller Upgrade
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to award an agreement to Metropolitan Pump Company in the amount of $29,436 to provide reliable and adequate sewage conveyance by replacing aging equipment. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Change Order to Parkway and City Properties Tree Trimming Contract
Councilmember Powell made a motion, seconded by Councilmember Martinez, to increase the tree trimming contract awarded to The Davey Tree Expert Company by the amount of $40,000 per year to provide tree trimming services for the trees of Bluff City Cemetery. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Selection of an Outside Entity to Conduct Police Internal Investigations
There was discussion about the terms of the proposed contract, changes to the municipal code and the Request for Proposal (RFP) process.
Councilmember Dixon made a motion, seconded by Councilmember Lopez, to select the law firm of Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. as the outside entity to conduct certain police internal investigations. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Economic Incentive Agreement with of Biggers Motors, Inc., d/b/a Biggers Mazda
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the economic incentive agreement with Biggers Motors, Inc. that rebates fifty percent of the sales tax revenue generated by the dealership during a fifteen-year term and waives building permit fees for the manufacturer’s required capital improvements to the premises which generates additional sales tax revenue for the City from new and used motor vehicle sales by encouraging Biggers Motors, Inc. to retain its Mazda automobile dealership franchise in Elgin by constructing a new facility on North Randall Road. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Shaw directed staff to bring back the proposed ethics ordinance for further discussion.
Councilmember Powell echoed Councilmember Shaw’s direction to bring back the ethics ordinances and suggested looking at recently passed ordinances from other communities.
Mayor Kaptain noted that this year Martin Luther King Jr. Breakfast would be a virtual event.
Announcements from Staff
City Manager Kozal announced upcoming city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act
The meeting adjourned at 6:36 p.m.
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