Village of East Dundee Village Board Met Dec. 14.
Here is the minutes provided by the board:
CALL TO ORDER
President Miller calls to order the Village of East Dundee Regular Village Board Meeting at 6:00 p.m.
ROLL CALL:
Trustees Lynam, Selep, Wood, Mahony, Andresen, Kunze and President Miller.
Also in attendance, Administrator Jennifer Johnsen, Assistant Administrator Brad Mitchell, Village Attorney Greg Smith, Building Inspector Chris Ranieri, Finance Director Brandiss Martin, Director of Public Works, Phil Cotter, Chief of Police George Carpenter, Village Engineer Joe Heinz, Management Analyst Amanda Rafter and Village Clerk Katherine Diehl.
PLEDGE OF ALLEGIANCE: None
PUBLIC COMMENT (Agenda items only): None
CONSENT AGENDA:
a. Motion to Approve the Village Board Meeting Minutes Dated November 16, 2020
b. Motion to Approve a Resolution Establishing the Regular Meeting Dates and Committee of the Whole Meeting Dates for the Board of Trustees and Establishing the Planning and Zoning and Historic Commission Meeting Dates for the Village of East Dundee for the Calendar Year 2021
c. Motion to Approve an Ordinance Amending Section 30.13 of the Village of East Dundee Village Code Regarding Order of Business of Village Board of Trustee Meetings
Motion to approve the consent agenda by Andresen/Mahony.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
OTHER AGENDA ITEMS:
a. Motion to Approve an Ordinance Approving Variations for Loading Berths, Interior Parkway Landscaping and Perimeter Landscaped Areas for the Proposed Building at 250 Patricia Lane, East Dundee, Il 60118
Motion to Approve an Ordinance Approving Variations for Loading Berths, Interior Parkway Landscaping and Perimeter Landscaped Areas for the Proposed Building at 250 Patricia Lane, East Dundee, Il 60118by Mahony/Andresen.
Discussion:
Trustee Lynam stated that ordinances are in place for a reason. He said if ordinances are determined to be no longer relative to current needs, then they need to be amended or removed altogether. Trustee Mahony asked if this building fronts Route 72 directly. Administrator Johnsen stated that this building is not directly on Route 72 and there is available land in front of it. President Miller agreed that ordinances over time become outdated and may require changes or updates. He also noted that is why there are variances that are considered on a case-by-case basis. Regarding the applicant seeking relief from some landscaping requirements, Trustee Kunze stated that he would like to see landscaping put in along Route 72. Engineer Heinz said that when that property is developed, landscaping will be required.
Roll: Ayes – 5 – Trustees Selep, Wood, Mahony, Andresen and Kunze. Nays – 1 – Trustee Lynam. Absent – 0. Motion carries.
b. Motion to Approve an Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2020 and Ending April 30, 2021 for the Village of East Dundee, Kane and Cook Counties, Illinois
Motion to Approve an Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2020 and Ending April 30, 2021 for the Village of East Dundee, Kane and Cook Counties, Illinois by Lynam/Andresen.
Discussion:
Trustee Lynam questioned why the Police Pension Board is authorized to hire Lauterbach and Amen and spend funds on an actuarial study without the permission of the Village Board. Administrator Johnsen advised that the Pension Board is a separate body and is authorized to make expenditures. She explained that the report and a new study are conducted on an annual basis. Attorney Smith added that under state law, the Pension Board exists and is its own unit of government. He explained that the membership of the Board is comprised of two active-duty members and one retired member. In addition, the Village President appoints two members. Under state law, the balance of control rests more with the membership of the Pension fund than with the host municipality. The Village’s involvement is membership rights of two seats of the body.
Roll: Ayes – 6 – Trustees Lynam, Selep, Wood, Mahony, Andresen and Kunze. Nays – 0. Absent – 0. Motion carries.
FINANCIAL REPORTS:
a. Warrants List $360,118.81
b. Warrants List $200.00
REPORTS: VILLAGE PRESIDENT and BOARD
Village President Miller: Reported
Lynam: None
Selep: None
Wood: Said that she loves the downtown holiday lights, decorations, and drone video. Mahony: Reported that there was a discussion on the Next Door app that a deer was hit and ended up deceased on private property. She said that the Village was contacted to remove it but did not because it was on private property. She asked if the Village could be prepared to provide a couple of resources to future callers with this same type of situation. Next, Mahony asked if there was an update on the Bonnie Dundee Road “No Truck Route” item she had brought up previously. Administrator Johnsen advised that staff has discussed this, and it needs to be further discussed. She said that she and Chief Carpenter have talked in the past about the challenges when it comes to truck enforcement and truck routes. She said they need to figure out how to address this program to be more successful on the location of truck routes and any enforcements of the routes.
Andresen: Reported that he was exposed to Covid-19 and is in a self-imposed quarantine. He reminded everyone to conduct themselves in a cautious manner and to quarantine if they feel they have been exposed. Kunze: Reported that the stop light at Route 72 and River Street next to Dairy Queen has a button for pedestrians to press when waiting to cross the street. He said that it seldom does not work. Public Works Director Cotter advised that a resident contacted him a couple weeks ago to report this same issue. He contacted the traffic signal maintenance company and they were to come out to address the issue.
REPORTS: STAFF
Village Administrator: Johnsen advised that there will be a Zoom Holiday Staff Party on December 22 at 2 p.m. She commended Public Works on lighting the downtown for the holiday. She reported that East Dundee is participating in an Explore Elgin holiday light decorating contest with Elgin and West Dundee. She advised that any business or resident may enter, and prizes will be awarded. Next Johnsen reported that the Village received $189,000 Covid-19 relief funding from Kane County. She stated that the County also amended a grant program, primarily due to County Board Member Cliff Surges’ request to include Santa’s Village the opportunity to apply for grant funding for amusement parks.
Assistant Village Administrator: None
Village Attorney: None
Village Engineer: None
Police Chief: Carpenter thanked Attorney Smith for his expert advice he gives when it is needed. Public Works Director: None
Building Official: None
Finance Director: None
PUBLIC COMMENT (on Non-Agenda Items): None
EXECUTIVE SESSION: None
Motion to adjourn the Special Village Board Meeting at 6:45 p.m. by Mahony/Andresen. Roll: Ayes – 7 – Trustees Lynam, Wood, Selep, Mahony, Andresen, Kunze and President Miller. Nays – 0. Motion carries, meeting adjourns.
https://webgen1files.revize.com/eastdundeeil/Agendas/sbm121420.pdf
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