City of Elgin Committee of the Whole met Dec. 2.
Here is the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 5:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. All members, with the exception of Mayor Kaptain, attended via electronic means. This was allowed at this time granted by Governor Pritzker’s Executive Order 2020-07.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the minutes of the November 11, 2020, special meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the minutes of the November 18, 2020, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Proposed 2021 Budget and Three-Year Financial Plan
City Manager Kozal introduced the continued discussion on the proposed 2021 Budget and Three-Year Financial Plan. He noted that the city had received word from Kane County regarding funds for Covid-19 relief in the amount of 5.7 million. Staff was recommending utilizing these funds to pre-fund the City’s pension obligations.
Debra Nawrocki, Chief Financial Officer and Budget Director, provided details on the financial plan as proposed in November versus the current recommendation to pre-fund the public safety pensions. She noted this recommendation’s impact on the tax levy and the reserve fund balance over the three year financial plan.
Debra Nawrocki, Chief Financial Officer and Budget Director, compared the 2019 utility accounts vs the 2020 utility accounts. She noted that in 2019 80% of the accounts were current versus the same time in 2020 where only 65% of the accounts were current.
City Manager Kozal provided clarification regarding staffing within the Police Department’s Collaborative Crisis Unit. It was noted that the social worker position would be initially contracted out as opposed to a city new position. Also, there was a brief discussion regarding the proposed positions of Sustainability Coordinator and the Human Rights and Equity Officer.
Fire Protection Agreements with Illinois Tool Works, DSM Desotech and St. Charles Properties
Council member Shaw made a motion, seconded by Councilmember Martinez, to approve fire protection agreements with Illinois Tool Works, DSM Desotech and St. Charles Properties with a revenue of $72,803 to provide an economically beneficial way for fire department resources to be utilized by properties located outside the City borders. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Contract with Municode for Municipal Codification Services
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve an agreement with Municode in an amount not to exceed $29,764 to provide the municipal code to employees and residents in a user-friendly format. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of the US Department of Justice Law Enforcement-Based Victim Specialist Grant for Three Full-Time Case Manager Positions through September 30, 2023
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the acceptance of funds granted by the U.S. Department of Justice to support three fulltime case manager positions for three years in the amount of $450,000 and a City contribution of $90,867 in order to continue crime victim support services to the community until September 30, 2023. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of Public Improvements and Easement within the Site Located at 1755 Britannia Drive
Councilmember Shaw made a motion, seconded by Councilmember Gavin, to approve the acceptance of the public improvements and related easement for ownership and maintenance within the site located at 1755 Britannia Drive at an estimated five-year maintenance cost of $1,470 in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of a Plat of Easement for Stormwater Management Purposes within the Site Located at 2225 Point Boulevard aka Woodspring Suites
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve the acceptance of the Plat of Easement for Stormwater Management Purposes within the site located at 2225 Point Boulevard aka Woodspring Suites in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Acceptance of Public Improvements and Easement within the Site Located at 2451 Bath Road
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to approve the acceptance of the public improvements and related easement for ownership and maintenance within the site located at 2451 Bath Road with an estimated five-year maintenance cost of $9,117 in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Agreement with HR Green for Poplar Creek Floodplain Study Review
Councilmember Martinez made a motion, seconded by Councilmember Powell, to approve the agreement with HR Green in the amount of $33,445 to provide the City with engineering services to evaluate the newly mapped floodway and floodplain of Poplar Creek in the draft flood insurance rate maps prepared by the Illinois State Water Survey. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell asked about the changes to the public comment procedures and asked that staff look into other options for the public to speak, such as utilizing Zoom.
Announcements from Staff
City Manager Kozal, announced upcoming city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Exempt Under Section 120/2(c)(2) of the Open Meetings Act
The meeting adjourned at 5:49 p.m.
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