Kane County Administration Committee met Jan. 15.
Here is the minutes provided by the committee:
1. Call to Order
Chairperson Allan called the meeting to order at 10:26 a.m.
Attendee Name Organization Title Status Arrived Deborah Allan Kane County Chairperson Present Tom Koppie Kane County Vice Chairperson Absent Mark Davoust Kane County Board Member Present Drew Frasz Kane County Board Member Present Chris Kious Kane County Board Member Present Bill Lenert Kane County Board Member Present John Martin Kane County Board Member Present
Also present: Co. Bd. staff Nagel; Co. Bd. members Barreiro, Hoscheit, Sanchez, Wegman; Finance staff Dobersztyn, Waggoner; Exec. Dir. Bldg. Mgmt. Sparks; Development Dir. VanKerkhoff; ITD Exec. Dir. Fahnestock & staff Smith, Lasky, Garza, Erikson, Nicoski; Audit staff Oscarson, Jenkins and members of the public.
2. Approval of Minutes: December 11, 2019
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Drew Frasz, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
3. Finance Report
Waggoner reported there were no General Fund expenditure concerns at this time. In the Special Revenue Fund, GIS and Web Technical were trending slightly higher than recommended, however staff does not anticipate this to be an area of concern. They will continue to monitor and report as necessary.
4. Public Comment
None
5. Facilities Management
A. Capital Projects Update
Exec. Dir. Bldg. Mgmt. Sparks provided a handout not included in the agenda packet. He highlighted the newly completed projects including the renovated elevators in Building B of the Government Center and the Health Department. Sparks provided an update on the Energy Efficiency study RFP. Results have been received and presentations will be scheduled for the three highest rated bidders. Chair Allan presented the following resolution:
B. Resolution: Authorizing Contract Extension for Kane County Janitorial Supplies Provider
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/29/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Chris Kious, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
6. Information Technology
ITD Exec. Dir. Fahnestock presented the following resolutions:
A. Resolution: Authorizing Renewal of Tyler Court Management System Maintenance Agreement
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/29/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Bill Lenert, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
B. Administration Committee Approval of Donation of Computer Equipment
Dir. Fahnestock provided information regarding the used computer equipment. He discussed the process of recycling and the options of donating the equipment. He noted that with donations, there would need to be guidelines established to administer the chosen nonprofit organizations. There was discussion regarding the safety of information being properly cleared prior to donating or disposal. Points were made that recycling would limit potential data exposure. Another concern was how to monitor and ensure the computers get properly disposed after donation. Committee member Frasz was in support of helping nonprofits with the caveat that they be required to dispose the equipment properly after use. Board member Barreiro suggested directing the nonprofits to the centers were the computers are delivered for recycling could be another optimal option for organizations. After further discussion, there was consensus to deny and keep the protocol standards of recycling the used equipment. Dir. Fahnestock presented the following resolution:
C. Resolution: Authorizing Professional Services for Consulting and Project Management for Information Technologies Department
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/29/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Bill Lenert, Board Member
SECONDER: Drew Frasz, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
7. Mill Creek SSA
Dir. Sparks presented the following resolutions:
A. Resolution: Authorizing an Intergovernmental Agreement Between the Mill Creek SSA and the Mill Creek Water Reclamation District for Usage of an Electric Meter and Reimbursement of Charges Related to Said Meter
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/29/2020 9:00 AM
TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
B. Resolution: Authorizing Contract Extension for Mill Creek J.U.L.I.E. Locates Services
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/29/2020 9:00 AM
TO: Jobs Committee
MOVER: Chris Kious, Board Member
SECONDER: John Martin, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
8. Vehicles
None
9. Construction
Chair Allan reported the deadline for the bids for the multi-use facility project had been extended to January 22, 2020 due to the holidays and additional addendums. Dir. Sparks noted that once the bids come in the evaluations will take place and the results and synopsis will be presented at the next Administration Committee meeting. Committee member Martin questioned as to why there were numerous addendums and felt that the original resolution voted on was a design build concept. Purchasing Director Dobersztyn responded that they received many questions from the vendors thus resulting in the high volume of addendums. Martin felt that the design build had a wish list for outside parties to provide their offer. He felt that what was sent to bidders had changed since all the addendums. Sparks clarified that the addendums came from questions that incurred by the vendors. Frasz responded that the design build concept was discussed in the working group meetings, they were able to finalize details as to what they wanted for the building, thus concluding a more specific design. Further conversation continued regarding the design released for bids.
10. Discussion: Fabyan Property (40 Acre Old Jail Site) Future Use
None
11. New Business
A. Fabyan Amasa White House Roof Project
Dev. Dir. VanKerkhoff provided a PowerPoint presentation on a historical building that sits on the Fabyan property owned by Kane County. This building was listed in the 2018 most endangered. They were approved for a $6,000 grant in the form of reimbursement. The building is in need of a new roof. He provided a sample of the material that has been proposed for the roof the estimate was around $11,000. There was consensus among the Committee to approve up to $12,000 to receive reimbursement of 50% or $6,000.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
12. Old Business
Dir. Fahnestock provided a verbal update regarding the acoustics upgrade and paint in the County Board room. Part of the upgrade will include paneling for sound and updating the paint on the walls and ceiling. There was significant discussion regarding the paint color options and the ceiling. Staff was directed to continue with the gray paint color for the walls and white on the ceiling.
13. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Chris Kious, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
14. Executive Session
None
15. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Mark Davoust, Board Member
SECONDER: Chris Kious, Board Member
AYES: Deborah Allan, Mark Davoust, Drew Frasz, Chris Kious, Bill Lenert, John Martin
ABSENT: Tom Koppie
This meeting adjourned at 11:36 a.m.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2593&Inline=True
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