City of Elgin Committee of the Whole met Jan. 8.
Here is the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the minutes of the December 18, 2019 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Amend Chapter 6.37 of the Elgin Municipal Code, Rental Residential Property
Aaron Cosentino, Director of Neighborhood Services, presented an overview of the proposed code change regarding rental residential property. A copy of the presentation is on file in the City Clerk’s office. There was discussion regarding the changes to the fee structure, and electronic communication with property owners.
Councilmember Gavin made a motion, seconded by Councilmember Dixon, to move forward with the recommended changes to the rental licensing ordinance to enhance the program and update fees to more closely align to the costs of delivering the program as well as to increase transparency, consistency and improve customer experience. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Amendment to Chapter 9 of the Elgin Municipal Code Relating to Food Service Establishments, Food Refrigeration and Locker Plants and Automatic Vending Machines
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to move forward with amendments in section 9.08 and delete sections 9.11 and 9.14 of the Elgin Municipal
Code to incorporate amendments to the Illinois Food Code (77 Ill. Admin. Code 750), and the 2017 Food and Drug Administration Food Code, as well as similar provisions in chapter 11.5 of the Kane County Code. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Agreement with Seven Hills Technology, LLC for Web Portal Development Services
Karina Nava, Management Analyst, Jeff Massey, Information Technology Service Director, Amanda Harris, Cultural Arts Manager, and Jennifer Phillips, Neighborhood Services Manager, presented information regarding the city’s portal project and the selection process for the vendor. A copy of the presentation is on file in the City Clerk’s office.
There was discussion regarding the implementation timeline, integration with other programs and the costs associated with the project.
Councilmember Steffen made a motion, seconded by Councilmember Shaw, to approve a contract with Seven Hills Technology, LLC in the amount of $218,000 in order to provide greater access to City information and transactions through the creation of a single, secure online portal. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Purchase of Services Agreement with Elgin Area Chamber of Commerce
Staff and Board members of the Elgin Area Chamber of Commerce including Carol Gieske, Tony Lucenko, Mike Warren, Tony Sanders and Yaneth Medina, presented the Chamber’s economic development goals as it related to the purchase of service agreement with the city. Areas highlighted included business attraction, retention and expansion, transportation and infrastructure, enhancing Elgin, and skilled and diverse workforce. A copy of the presentation is on file in the City Clerk’s office. There was discussion on business retention legislative issues that impact economic development, and strategic planning sessions.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve the agreement with the Elgin Area Chamber of Commerce in the amount of $300,000 annually for three years with three percent increases in the second and third years of the agreement to provide economic development services including small business assistance, business retention outreach and foreign trade initiatives and other similar programs. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Mayor Kaptain announced the city received the Government Finance Officers Association (GFOA) Certificate of Achievement in Excellence of Financial Reporting. The mayor extended his congratulations to Debra Nawrocki, Chief Financial Officer and Budget Director, and her staff.
Announcements from Staff
Molly Gillespie, Communications Manager, announced upcoming city events.
Adjournment
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:32 p.m.
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