Village of Sleepy Hollow Village Board met June 17.
Here is the minutes provided by the board:
The regular meeting of the Sleepy Hollow Corporate Authorities was called to order at 7:30 p.m. at the Sleepy Hollow Village Hall. Board members in attendance were President Stephan Pickett and Trustees Steven DeAtley, Thomas Merkel, Joseph Nemec, Anthony Piraino and Donald Ziemba. Trustee Harney was absent. Also present were Police Chief James Linane, Village Engineer Jeffrey Steele and Director of Finance Henry Mionskowski.
Ziemba moved with a second from DeAtley to approve the Village Board Meeting Minutes of June 3, 2019. Motion passed unanimously.
Tim Ransayer was introduced by President Pickett as his appointment to the Planning & Zoning Commission. Nemec moved with a second from Merkel to approve the appointment of Timothy Ramseyer to the Planning & Zoning Commission and by voice vote the motion was unanimously approved.
President Pickett introduced Michael Rivas as his candidate to replace James Linane as the Chief of Police for Sleepy Hollow. The board was given an opportunity to interview Mr. Rivas during the Executive Session.
President Pickett brought to the board’s attention an issue presented by the owner of Elsie’s gaming establishment. The current liquor license calls for food to be prepared and served which in turn requires certification by the Kane County Health Department. Since each manager is required to be certified each certification is a costly expense. Elsie’s is seeking a revision to its liquor license to remove prepared food service as part of its business. It was the consensus of the board that the village agrees to the requested revision. This issue will be discussed with the Village Attorney.
Pickett reported receipt of an Executive Summary of CMAP’s (Chicago Metropolitan Agency for Planning) ON TO 2050 comprehensive regional plan. This plan is available for review.
The clerk reported the issue of the Ordinance 2019-11 Prevailing Wage Act has been removed from the agenda since the requirement that the village pass such an ordinance was deleted by Public Acts 100-1177, CH 48 section 4(d).
PLANNING AND ZONING COMMISSION
The Village Engineer reported the constructions repairs on Bull Frog Lane will begin with the first delivery of materials scheduled for June 24, 2019.Actual installation of the new culvert should be completed in two days with the resurfacing of the road to immediately follow. This work will be weather dependent.
Village Engineer Steele provided his analysis of the Comcast Permit request number JB77308-867317 in which Comcast seeks approval for the installation of coaxial cable at 29 River Ridge Drive, Sleepy Hollow. It was the Village Engineer’s recommendation that the board approve the request with the exception that the depth of the directional bore be 36” and not 30” as requested in the permit. Trustee Merkel moved with a second from Nemec to above the permit request including the depth change recommended by the Village Engineer. On a voice vote the motion was granted.
Trustee Nemec, Jeff Steele the Village Engineer and Kyle Killinger, Director of Public Works met and visited several sites throughout the village to identify and prioritize drainage problems. The problems were identified and placed in one of three categories according to severity with those problems in the lower part (elevation) of the village (Locust, Willow, Hillcrest, Sycamore and Thorobred) given the first priority. The Village has approximately $65,000 remaining in this year’s budget to address repairs. The engineer has completed the surveys and Public Works will be seeking bids for the repair. A start date for the repairs has not been determined. A map of these phase work will be prepared and placed in the Village Hall for residents’ review.
The Village Engineer requested an update of the amount of money remaining in the budget for road repairs.
DIRECTOR OF FINANCE
Ziemba moved with a second from Merkel to approve the accounts payable of June 17, 2019 in the amount of $116,463.85. Aye: DeAtley, Merkel, Nemec, Piraino, Ziemba and Harney. Motion passed. Merkel requested more information in the billing statements from the Village Engineer.
2. The Director of Finance reported he completed the May 2019 month end closing report.
COMMENTS FROM THE PUBLIC
Barbara Oberg – 817 Locust Drive – provided a video of the drainage issues on her property. The work to address the drainage issues has been designated for Phase One of the 3 phase repair plan.
Loretta & George Koester – 1287 Locust Drive – addressed the board regarding the drainage issues on their property. The work to address the drainage issues has been designated for Phase One of the 3 phase repair plan.
Mary Gardner – 106 Thorobred Lane –the work to address the drainage issues has been designated for Phase One of the 3 phase repair plan Also the resident complained of speeding cars on Thorobred Lane. The board and Chief Linane discussed the options available to slow traffic on village roads.
PARKS, ROADS AND STREETS
WATER AND SEWER
Public Works started the fire hydrant repair at 978 Saratoga and due to the need to replace valves residents were given “need to boil” notice until the repairs are completed. Nemec also reported the Village is no longer required to send out the Water Quality Report and instead can include that information on the back of the water billing statements.
Trustee Nemec completed an analysis of the amount of water purchased by the Village in comparison to the amount of water billed to village residents. The analysis shows the Village buys more water than it bills to the residents.
POLICE AND PUBLIC SAFETY
No report. Chief Linane reported on an internal posting to promote Eric Schmitke to full time. DeAtley moved with a second from Ziemba to approve the promotion and by roll call vote the motion was unanimously approved.
PUBLIC BUILDINGS AND ENVIRONMENTAL
BUILDING AND ZONING ENFORCEMENT
Trustee Piraino reported he will be holding an informal meeting with Village residents on Saturday June 29, 2019 8:30 to 10:00 am to discuss the issue of sheds in the village.
8:21 PM Nemec moved with a second from Ziemba to adjourn to Executive Session pursuant to the Open Meetings Act.
RETURN TO REGULAR SESSION
At 8:33 pm the board returned to its regular session. President Pickett called the meeting to order for the limited purpose of approving his selection of Michael Rivas to be the next Chief of Police for the Village of Sleepy Hollow. Board members in attendance were Trustees Steven DeAtley, Thomas Merkel, Joseph Nemec, Anthony Piraino and Donald Ziemba. Trustee Harney was absent.
Merkel moved with a second from Nemec to approve the appointment Michael Rivas to the position of Chief of Police for the Village of Sleepy Hollow. By roll call vote the motion passed unanimously. President Pickett will contact the Village Attorney to draft a contract for employment.
No other new business was brought to the board’s attention and President Pickett called for a motion to adjourn.
Nemec moved with a second from Ziemba to adjourn the meeting at 8:38 p.m. Motion passed unanimously.