Kane County Public Service Committee met Aug. 23.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Scheflow called the meeting to order at 9:02 AM.
| Attendee Name | Title | Status |
| Don Ishmael | Board Member | Absent |
| Michael Kenyon | Board Member | Present |
| Philip Lewis | Board Member | Present |
| Myrna Molina | Board Member | Absent |
| Penny Wegman | Board Member | Present |
| Barbara Wojnicki | Vice Chair | Absent |
| Douglas Scheflow | Chairman | Present |
2. Approval of Minutes: July 19, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Philip Lewis, Board Member
SECONDER: Michael Kenyon, Board Member
AYES: Michael Kenyon, Philip Lewis, Penny Wegman, Douglas Scheflow
ABSENT: Don Ishmael, Myrna Molina, Barbara Wojnicki
3. Finance
The monthly financial reports were included in the agenda packet. Finance staff Waggoner reported no budget concerns at this time.
4. Recorder
Referencing the monthly reports included in the agenda packet, Recorder Wegman reviewed details of funding distribution, noting they have exceeded the projected revenue. She provided information about e-recordings, they are receiving 40% of their documents electronically this includes all documents. Wegman explained they are working with three different vendors and covered recording fees.
5. Treasurer / Collector
A. Monthly Report
Treasurer Rickert reviewed statistics from the monthly reports included in the agenda packet. He reported the collection rates are slightly higher in comparison to last year. The prepayment event had really boosted the numbers this year. Rickert stated the tax due date signs are posted outside for the second installment and requested the staff to park in other lots for customers. He highlighted the e-check and the ECH processing increased by $4M; they eliminated the processing fee.
Rickert presented the following resolution:
B. Resolution: Approving the Amount of Bond for County Treasurer and County Collector
This approves the bond of the duly elected Treasurer of Kane County in the amounts of $1,500,000 for each of the offices of Treasurer and County Collector for the term commencing on December 3, 2018.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 8/29/2018 9:00 AM
TO: Finance and Budget Committee
MOVER: Michael Kenyon, Board Member
SECONDER: Penny Wegman, Board Member
AYES: Michael Kenyon, Philip Lewis, Penny Wegman, Douglas Scheflow
ABSENT: Don Ishmael, Myrna Molina, Barbara Wojnicki
6. Supervisor of Assessments
Monthly reports were included in the agenda packet. Armstrong reported an update on township assessments that will be published including Elgin on September 12, St. Charles September 10, and Aurora September 24. He discussed data referencing page views and visits for the website and discussed how it has been very successful for the customers. Lewis asked Armstrong to explain the projected equalization and the increase for the St. Charles Township. Armstrong responded and explained the comparison of sales and assessments can fluctuate. Considerable discussion followed.
7. Regional Office of Education
Referencing a handout not included in the agenda packet, ROE staff Oliver provided information for the upcoming school year. They have driving training programs for students as well as bus drivers. She promoted their monthly network meetings and provided flyers for the book fair at Barnes and Noble Saturday.
8. County Clerk
A. Monthly Report
Staff Pollock provided a report included in the agenda packet, he highlighted the fee increase for passports and vital records. He discussed the changes of forms of identification due to the REAL ID. Driver’s licenses may not be compliant for personal identification through TSA when traveling. More information will be available. Pollock handed out a poster with the schedule for early voting, location, and dates. Starting date is October 22, and voting by mail is another option. Pollock presented the following resolution:
B. Resolution: Approving the Bond for County Clerk
This approves the bond for Kane County Clerk in the amount of $50,000 commencing on December 3, 2018.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 8/29/2018 9:00 AM
TO: Finance and Budget Committee
MOVER: Michael Kenyon, Board Member
SECONDER: Philip Lewis, Board Member
AYES: Michael Kenyon, Philip Lewis, Penny Wegman, Douglas Scheflow
ABSENT: Don Ishmael, Myrna Molina, Barbara Wojnicki
9. Other Business
A. Kane County Precincts
None
B. Aurora Election Commission Impact
Pollock provided a PowerPoint presentation not included in the agenda packet. He shared pictures and information of the ribbon cutting ceremony for the new Aurora satellite office.
C. Public Service
Referencing a previous discussion for a need of visitor parking in front of the Government Center Bldg. A, Chair Scheflow shared images he took of designated parking signs with various time limits. Considerable discussion followed including the idea of presenting a recommendation for the next meeting.
10. Executive Session (If Needed)
None
11. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Michael Kenyon, Board Member
SECONDER: Philip Lewis, Board Member
AYES: Michael Kenyon, Philip Lewis, Penny Wegman, Douglas Scheflow
ABSENT: Don Ishmael, Myrna Molina, Barbara Wojnicki
12. Public Comments
None
13. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Board Member
SECONDER: Philip Lewis, Board Member
AYES: Michael Kenyon, Philip Lewis, Penny Wegman, Douglas Scheflow
ABSENT: Don Ishmael, Myrna Molina, Barbara Wojnicki
This meeting was adjourned at 10:05 AM.
https://docs.google.com/document/d/1UEhbQdzZ3VSvXlvrC3MMWc6q-KIJwZfwfV809_tqMCM/edit
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