Kane County Transportation Committee met Feb. 20.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Frasz called the meeting to order at 9 a.m.
Attendee Name Title Status Arrived
Margaret Auger Board Member Present
Brian Dahl Board Member Present
Rebecca Gillam Vice Chair Present
Kurt R. Kojzarek Ex-Officio (County Development Chairman) Late 9:02 a.m.
Bill Lenert Board Member Present
Jarett Sanchez Board Member Present
Thomas Smith Board Member Absent
Drew Frasz Chairman Present
Also present: Co. Bd. member Kenyon & staff Nagel; KDOT Dir. Schoedel & staff T. Rickert, Files, Benda, Zakosek, Hopkinson, Coffinbargar, Thomas; Finance staff Waggoner; ITD staff Peters; Auditor Hunt; members of the press & public.
2. Approval of Minutes: January 16, 2018
Result: Approved With Voice Vote [Unanimous]
Mover: Jarett Sanchez, Board Member
Seconder: Margaret Auger, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Bill Lenert, Jarett Sanchez, Drew Frasz
Absent: Kurt R. Kojzarek, Thomas Smith
3. Public Comment (Agenda Items)
None
4. Finance
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported there were no FY18 budget concerns at this time. Any overages were due to the timing of the multi-year grants and encumbrances. Staff Rickert noted their financial reports have been included in the agenda packet. (Kojzarek arrives @ 9:02 a.m.) They have been working on their 5-Year Transportation Improvement Program (TIP).
5. Maintenance
The monthly report was included in the agenda packet. Staff Rickert noted as of February 13 the plows have been out 28 times this season with an estimated salt usage of 8,100 tons. Last year this time, they were out 18 times and had used 5,200 tons of salt. He discussed the following resolution:
A. Resolution: Approving Adopt-A-Highway Program Applicants
This authorizes approval of the Adopt-A-Highway applicant(s): BSA Troop 2, St. John’s Lutheran, and Hampton, Lenzini & Renwick Inc.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Brian Dahl, Board Member
Seconder: Jarett Sanchez, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
6. Planning & Programming
Referencing the monthly report included in the agenda packet, staff Rickert highlighted information on the Metra Fare Study and promoted the upcoming Illinois Bike Summit on May 7. He discussed the following ordinance and resolutions:
A. Ordinance: Amending Ordinance No. 17-92, Kane County Road Improvement Impact Fee
This amends the ordinance to continue to freeze, for a period of one year, any scheduled increase in Kane County Road Improvement Impact Fee Multiplier as set forth in Exhibit “C” of the Kane County Road Improvement Impact Fee Ordinance, (hereinafter the “Amendment”), a copy of which is on file in the office of the Kane County Clerk.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Rebecca Gillam, Vice Chair
Seconder: Bill Lenert, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
The next two items were moved together to Executive Committee.
B. Resolution: Approving a Software and Implementation Services Agreement with Cartegraph Systems LLC of Dubuque, Iowa
This authorizes an asset management software contract with Cartegraph Systems LLC, which includes documentation of business process, historical data conversion and training, and three years of software maintenance. This further appropriates the sum of $182,300.00 from County Highway Fund #300, Line Item #50150 (Contractual/Consulting) to pay for said asset management services.
C. Resolution: Approving an Intergovernmental Agreement Between the County of Kane and the Forest Preserve District of Kane County for Cartegraph LLC Software & Services
This authorizes an intergovernmental cost sharing agreement with the Forest Preserve District of Kane County for software services provided by Cartegraph Systems LLC. The Kane County Forest Preserve will reimburse KDOT in the amount of $82,750 during the 3-year agreement.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Margaret Auger, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
D. Draft 2018-2022 Transportation Improvement Program (TIP)
Staff Rickert stated a 5-Year Transportation Improvement Program (TIP) is required by law. Referencing a map handout, he highlighted the proposed new projects for 2018-2022. Their proposal adds 11 bridge repair/replacement projects and 8 intersection/capacity projects to the existing plan. A majority of the eight projects has not been funded at this time; they have been included in the multiyear program. Referencing the Draft FY2018-2022 TIP included in the agenda packet, Rickert noted this is their full financial plan. He asked the committee to review it and provide feedback within the next week. At the March meeting, action will be taken to approve the plan. Rickert shared various highlights of the revenues and expenditures included in the TIP. He discussed funding constraints and how much of the RTA sales tax is needed for maintenance projects. Dir. Schoedel explained ongoing efforts to secure State and Federal funds. Frasz asked the committee to keep the TIP in mind when allocating the RTA Sales tax for the upcoming budget. Considerable conversation occurred.
7. Traffic Operations & Permitting
Referencing the monthly reports included in the agenda packet, staff Rickert discussed a variance request for the southwest corner of Orchard and Jericho Roads. There was a consensus amongst the committee members for them to move forward. Rickert presented the following ordinances:
A. Ordinance: Approving Establishment of School Entrance Speed Limit - Kane County - Keslinger Road
This approves the proposed speed limit alteration in accordance with Kane County Resolution No. 01-419 (Policy for the Establishment and Posting of Altered Speed Limits on County and Township Roads) and is in accordance with 625 5/11-604 of the Illinois Compiled Statutes.
Result: Moved Forward With Rollcall Vo [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Kurt R. Kojzarek, Ex-officio (County Development Chairman)
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
B. Ordinance: Approving Alteration of Statutory Speed Limit - Sugar Grove Township - Wildwood Drive
This approves the proposed speed limit alteration, which has been determined in accordance with Kane County Resolution No. 01-419 (Policy for the Establishment and Posting of Altered Speed Limits on County and Township Roads) and is in accordance with 625 5/11-604 of the Illinois Compiled Statutes.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Kurt R. Kojzarek, Ex-officio (County Development Chairman)
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
8. Project Implementation
Staff Coffinbargar reviewed the monthly report included in the agenda packet. He shared an update on the Longmeadow Parkway project and noted the Tollway is going to assist the County with an upcoming survey. Staff Thomas provided an update on the Dauberman Road extension. Coffinbargar presented the following resolutions:
A. Resolution: Approving Contract for Construction with D. Construction Inc. of Coal City, Illinois for Silver Glen over Otter Creek Bridge Repair, Kane County Section No. 17-00115-04-BR
On February 13, 2018, 4 bids were read at the Kane County DOT office for the above-mentioned project to complete repairs on the existing bridge over Otter Creek that are needed before design of the ultimate bridge replacement is completed. The lowest qualified bid of $284,305 by D. Construction Inc. is 3.01% above the engineer’s estimate of $276,010 and is entirely locally funded. Staff recommends approval of the low bid amount.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Brian Dahl, Board Member
Seconder: Jarett Sanchez, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
B. Resolution: Approving Amendment No. 1 to the Intergovernmental Agreement with the State of Illinois for Phase II Engineering Services for Stearns Road at Randall Road (Stage 5A), Kane County Section No. 14-00214-28-CH
This amends an existing intergovernmental agreement with IDOT, which provides for Federal reimbursement towards Phase 2 Engineering for the Randall Road at Stearns Road intersection improvements. The amendment is proposed to reallocate some remaining Federal funds from Phase 2 Engineering to put towards the future construction phase of the project.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Brian Dahl, Board Member
Seconder: Jarett Sanchez, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
C. Resolution: Approving Amendment No. 1 to the Intergovernmental Agreement with the State of Illinois for Construction and Phase III Construction Engineering Services for Walker Road over Burlington Creek, Kane County Section No. 08-00133-01-BR
This executes an amendment to the existing intergovernmental agreement with IDOT to provide additional federal funds (80%) towards the construction phase to enable project close out.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Margaret Auger, Board Member
Seconder: Rebecca Gillam, Vice Chair
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
D. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Kirk Road at Pine Street, Kane County Section No. 15-00342-01-CH
This authorizes an intergovernmental agreement(s) with the State of Illinois acting through the Illinois Department Of Transportation For Phase Iii Construction For The Improvement.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Brian Dahl, Board Member
Seconder: Margaret Auger, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
E. Resolution: Approving Supplemental Appropriation for Construction of Kirk Road at Illinois Prairie Path, Kane County Section No. 13-00430-00-SP
This authorizes an additional appropriation of $6,886.31 to complete payment of the County’s share for improvements to Kirk Road at Illinois Prairie Path.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Brian Dahl, Board Member
Seconder: Jarett Sanchez, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez,
Drew Frasz
Absent: Thomas Smith
F. Resolution: Approving an Intergovernmental Agreement Between the County of Kane and the State of Illinois for Transfer of Highway Right of Way, Longmeadow Parkway Bridge Corridor, Kane County Section No. 94-00215-01-BR, Parcel No. 1LN0012
This authorizes an intergovernmental agreement with the State of Illinois for the right of way costs and acquisition of 13.751 acres located along IL 25 as part of the Longmeadow Parkway Bridge Corridor improvement.
Result: Moved Forward With Voice Vote [6 To 1] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Margaret Auger, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Drew Frasz
Nays: Jarett Sanchez
Absent: Thomas Smith
9. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Kurt R. Kojzarek, Ex-officio (County Development Chairman)
Seconder: Bill Lenert, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Drew Frasz
Absent: Thomas Smith
10. Executive Session (If Needed)
None
11. Public Comment (Non-Agenda Items)
None
12. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Jarett Sanchez, Board Member
Seconder: Brian Dahl, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Drew Frasz
Absent: Thomas Smith
This meeting was adjourned at 10:04 a.m.
Christie Duffy
Recording Secretary
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2040&Inline=True
Alerts Sign-up