Kane County Finance and Budget Committee met January 31.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Hoscheit called the meeting to order at 9:00 am.
Attendee Name; Title; Status; Arrived:
Deborah Allan Board Member Late 9:02 am
Kurt R. Kojzarek Board Member Late 9:03 am
Bill Lenert Board Member Present
Douglas Scheflow Board Member Present
Susan Starrett Vice Chair Present
Penny Wegman Board Member Absent
John Hoscheit Chairman Present
Also Present: Co. Bd. Chairman Lauzen; Co. Bd. members Barreiro, Dahl, Gillam, Kenyon, Lewis, Molina, Sanchez; Finance Exec. Dir. Onzick & staff Waggoner, Dobersztyn, Gaber, Calamia, Keovongsak; JJC Supt. Davis; Env. Dir. Anderson; Bldg. Mgmt. Exec. Dir. Biggs; ITD Exec. Dir. Fahnestock & staff Garza, Erickson, Lasky, Peters; Auditor Hunt & staff Oscarson; Health Dept. Exec. Dir. Jeffers & staff Snowden; KaneComm Dir. Farris & staff Guthrie; KDOT staff Rickert, Hopkinson; Treasurer's Office staff Brady; Court Svcs. staff C. Johnson; State's Atty. McMahon; and members of the press & public.
2. Minutes Approval: November 29, 2017
Result: Approved With Voice Vote [Unanimous]
Mover: Douglas Scheflow, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Deborah Allan, Kurt R. Kojzarek, Penny Wegman
3. Public Comment
4. Treasurer's Report (D. Rickert)
Staff Brady stated the monthly reports were included in the agenda packet for the committee to review. Chair Hoscheit noted the interest rate return has continued to improve. As rates go up, it should help the county's interest revenue.
5. Finance Director's Report (J. Onzick)
The budget reports for December have been included in the agenda packet. Finance Exec. Dir. Onzick noted the transfers that take place at the beginning of the year are responsible for some of the large variances in both revenue and expense. He provided an update on the IRS audit of the Recovery Zone Bonds noting it is a routine audit. (Allan arrives @ 9:02 a.m.) The external auditor has completed their preliminary audit fieldwork. Their final audit fieldwork will be coming up in March. (Kojzarek arrives @ 9:03 a.m.) Referencing a report not included in the agenda packet, Onzick reviewed spreadsheets comparing the preliminary 2017 General Fund revenue and expenses as of January 30, 2018 for each department/office. Data has shown a net savings of $1.9M for FY17. He discussed the transfer from the Tax Sale in Error Fund and replenishing the Health Insurance reserve. Hoscheit stated the positive that has come out of this report is the balanced budget for 2017. Earlier in the year, projections had shown the county to be $2.9M over budget. Hoscheit acknowledged the work of the department heads and elected officials that helped work through the potential deficit. He further explained factors attributing to the $1.9M net positive. Going forward the Board will need to decide how to allocate the excess resources.
Onzick shared highlights from the monthly finance reports included in the agenda packet. He discussed a comparison of the 2016-2017 State Direct and Shared Tax revenue. The Court Security fees for 2017 came in $266,000 below budget. The Contingency Fund balance from 2017 is roughly $1M. Court Services had $50,000 left at the end of the year that was reserved for adult prisoner room and board. A resolution will be presented this month to draw down about $12,800 of that amount to transfer to the Sheriff's budget. The county will start 2018 with a $1.85M Contingency Fund balance. The Capital Fund ended 2017 with approximately $600,000 over what had been budgeted. As of November 30, 2017, the state’s reimbursements for probation salaries totals $2.7M. They have been running eight months behind, which is typical for this time of the year. In regards to the upcoming 2019 budget, in March the Finance Department is required to put out a budget calendar. Offices and departments will begin to input their budgets in May. He recommended the committee to put forth any recommendations in March to provide guidance for the offices and departments to consider prior to preparing their 2019 budget. Brief discussion followed.
Referencing the monthly reports included in the agenda packet, Purchasing Dir. Dobersztyn reviewed the bids and RFP's for November and December. The total quote savings for November was $19,060. FY17 had a total cost savings of $636,668. County vehicles auctioned off in November totaled $3,258. Vehicle and equipment auction sales for FY17 totaled $14,398. There were no bid or quote savings for December.
6. New Business
A. Ordinance: Repealing Sec. 2-196(A) of the Kane County Code and Replacing it with a New Sec. 2- 196(A) (Depositories for Funds of County Treasurer/Collector)
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
B. Resolution: Approving Transfer of Funds Human Resources Management Insurance Liability Contractual Services and State's Attorney Personnel to State's Attorney Insurance Liability Personnel
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
C. Resolution: Amending the 2018 Fiscal Year Budget for Fund 232 - State's Attorney Records Automation Fund
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
The following four items were moved forward together:
D. Resolution: Amending the 2018 Fiscal Year Budget - Rollover of Radio and Fiber Project Funds
E. Resolution: Amending 2018 Fiscal Year Budget - Rollover of Web Technical Funds
F. Resolution: Amending 2018 Fiscal Year Budget - Rollover of Funds - IL Counties Information Management
G. Resolution: Amending the 2018 Fiscal Year Budget - Rollover of Capital Project Funds for Communication/Technology
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 Am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Kurt R. Kojzarek, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
H. Resolution: Requesting Consideration of a Budget Adjustment from the Capital Fund to Information Technologies Capital Budget for Capital Equipment
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
I. Resolution: Amending the Fiscal Year 2017 Budget for Sheriff's Office Adult Prisoner Board & Care
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
J. Resolution: Authorizing 2017 Budget Adjustment to Replenish Health Insurance Reserve from General Fund
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
K. Resolution: Authorizing 2017 Budget Adjustment to Replenish Insurance Liability Reserve from Excess Tax Sale in Error Funds
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
L. Resolution: Authorizing Budget Adjustment for Emergency Generator Repairs
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
M. Resolution: Authorizing an Emergency Purchase Affidavit for Kane County Adult Corrections Domestic Water Booster Pump Assembly Unit
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
N. Resolution: Authorizing Budget Adjustment to Balance the Building Management FY2017 Budget
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
O. Resolution: Amending the 2018 Capital Improvement Projects Fund
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Kurt R. Kojzarek, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
The following four items were moved forward together:
P. Resolution: Amending the 2018 Capital Improvement Projects Fund Judicial Center Parking Lot Improvements Project
Q. Resolution: Authorizing a Contract for Kane County KBC Circuit Clerk RTU Replacements
R. Resolution: Authorizing a Contract for Kane County Judicial Center Parking Lot Improvements Project
S. Resolution: Authorizing a Contract for Kane County Government Center, Building "B" RTU Replacement
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
T. Resolution: Authorizing Funding for Contract Conflict Counsel for Trial Cases
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
U. Resolution: Authorizing an Interim Contract Extension for Kane County HVAC Services
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
V. Resolution: Approving Contract to Construct Cross Country Course at Settlers Hill Landfill
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
W. Resolution: Authorizing Change Order for Additional Professional Services for Settlers Hill Cross Country Course Phase III Engineering
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
X. Resolution: Authorizing the Purchase of a Skid Steer Loader
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Douglas Scheflow, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
Y. Resolution: Authorizing Participation in the Appellate Prosecutor Program
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
The following four items were moved forward together:
Z. Resolution: Authorizing Personnel Replacement Hiring, Kane County Health Department Community Health Specialist III Data & Quality Coordinator
AA. Resolution: Authorizing Personnel Replacement Hiring, Kane County Health Department Community Health Specialist II Public Health Nurse
AB. Resolution: Approving Personnel Replacement of Two 9-1-1 Telecommunicators
AC. Resolution: Approving of Personnel Hiring and Replacement, Kane County Division of Transportation - Maintenance (2)
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
The next two items were moved forward together:
AD. Resolution: Authorizing an Intergovernmental Agreement with Kendall County for Juvenile Detention Services
AE. Resolution: Authorizing an Intergovernmental Agreement with McHenry County for Juvenile Detention Services
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
AF. Resolution: Adopting Revised Policy Regarding Use of County-Owned Vehicles and Taxation of Use
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Douglas Scheflow, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
AG. Resolution: Approving County Board Travel/Meal/Lodging Reimbursement Request
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
AH. Resolution: Approving December 2017 Payment of Claims
Result: Moved Forward With Voice Vote [Unanimous] Next: 2/7/2018 9:00 am
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
7. Old Business
Chairman Lauzen stated the county has received a preliminary IMRF report showing earnings for January thru December 31, 2017. The actuarial assumption is at 7.5% and performance for the fund was 15.3% last year. A formal report will be presented to the full Board by the IMRF in April or May. He provided an update on the Pension Obligation Fund.
8. Auditor's Report (T. Hunt)
The monthly reports were included in the agenda packet. Auditor Hunt reported since the last meeting they have finalized three internal audits. They provided the FY17 update of all the audits performed over the last three years that have open items. He was not able to do the 4th quarter because of closing out year-end expenses. The Bond activity has been finalized. They have already made the principal payments for the current year and they know what the balance will be based upon the existing bond indebtedness. Referencing a presentation not included in the agenda packet, Hunt reported three outstanding bond series. He reviewed graphs showing the history of the General Obligation Bonds and Debt Certificates Payable. Over the last ten years, they have reduced the bonds from $114.835M to $31.095M.
Hunt noted the Open Gov website link now has the FY18 budget. They have saved a number of views they anticipate to be areas of interest. Brief discussion followed.
9. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Susan Starrett, Vice Chair
Seconder: Kurt R. Kojzarek, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
10. Executive Session
None
11. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Susan Starrett, Vice Chair
Seconder: Douglas Scheflow, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit
Absent: Penny Wegman
This meeting was adjourned at 9:56 am.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2030&Inline=True
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