Village of Sleepy Hollow Board met Nov. 20.
Here is the minutes provided by the Board:
The regular meeting of the Sleepy Hollow Corporate Authorities was called to order at 7:33 p.m. at the Sleepy Hollow Village Hall. Board members in attendance were President Stephan Pickett and Trustees Scott Finney, Dennis Fudala Thomas Merkel, Joseph Nemec, Jeff Seiler, and Donald Ziemba. Also in attendance was Police Chief James Linane.
MINUTES
1. Merkel moved with a second from Seiler to approve the Village Board Meeting Minutes of November 6, 2017. Motion passed unanimously.
PRESIDENT
President Pickett deferred his report until later in the meeting.
CLERK
No report.
PLAN COMMISSION
No report.
ZONING BOARD
No report.
ZBA
No report.
ATTORNEY
No report.
ENGINEER
No report.
DIRECTOR OF FINANCE
1. Seiler moved with a second from Finney to approve the accounts payable of November 20, 2017 in the amount of $136,638.32. Trustee Merkel had questions on the attorney bill and protocol for funeral flowers/donations. Aye: Seiler, Finney, Fudala, Nemec. Nay: Merkel. Motion passed.
PRESIDENT
President Pickett said the annual Chamber community service awards were presented last week but the Sleepy Hollow recipient, Bill Hof, was unable to attend due to work commitments. President Pickett made the presentation to Mr. Hof, noting his volunteer work over the past several years of cleaning village roadways of trash and mowing yards of residents who are unable to do so or at properties that have been abandoned. Mr. Hof has also established a group of residents to assist in the village beautification projects and clean-ups. Mr. Hof was present with family members and thanked the Board for this award and briefly discussed his service in the Village.
8:00 PM – Brian Mock of Corkill Insurance reviewed the employee healthcare insurance options, including premiums and benefits. (Trustee Ziemba arrived.) Seiler moved with a second from Nemec to accept the BlueCross BlueShield renewal alternative plan options. Aye: Seiler, Nemec, Finney, Fudala, Merkel, Ziemba. Motion passed.
COMMENTS FROM THE PUBLIC
There were no comments from the public.
PARKS, ROADS AND STREETS
1. Merkel moved with a second from Nemec to approve the hiring of Tanner Gardon as a part time public works employee, not to exceed the budgeted amount for this position. Aye: Merkel, Nemec, Finney, Fudala, Seiler. Nay: Ziemba. Motion passed. It was agreed that the normal pre-testing was not necessary as he was recently tested for his summer employment in the Village.
2. It was agreed there would not be any increase in the cost of the vehicle stickers and animal tags for 2018.
FINANCE
1. The Finance Committee recommended approval of the Corkill Insurance proposal. A proposal was also submitted by the IMLRA but the Committee felt Corkill had a better proposal for various reasons. Ziemba moved with a second from Seiler to approve the Corkill proposal for property, liability and workers comp insurance for 2018. Aye: Ziemba, Seiler, Finney, Fudala, Merkel, Nemec. Motion passed.
WATER AND SEWER
1. There have been several water main breaks in the past month which has substantially lowered the efficiency. As discussed at the last meeting, there are several water mains that could be replaced and we have received recommendations and cost estimates from the village engineer. The cost for Locust between Willow Lane and Willow Avenue (about 500’) would be about $89,700; along Hillcrest from Thorobred to Locust (about 2,900’) would cost about $521,000; and Thorobred Lane from Hillcrest to Bullfrog (about 750’) would cost about $135,000. The Finance Committee will review this matter and look into the possibility of a loan to complete some or all of these improvements. Trustee Seiler also noted that he and Kyle K. in Public Works will be contacting someone who may be able to survey the Village to locate water leaks at a reasonable cost. The fire dept. should also be trained on proper handling of the hydrants when opened.
POLICE AND PUBLIC SAFETY
1. The monthly police activity report was briefly reviewed The Chief noted that there have been several burglaries recently from parked cars throughout the community; these were all cars left unlocked. There has been much interest and several bids for the squad car that is for sale.
PUBLIC BUILDINGS AND ENVIRONMENTAL
1. Public Works completed the clean out of the back barn behind the meeting room.
2. A draft agreement for the Service Club to use of a portion of the back barn should be presented at the next meeting.
BUILDING AND ZONING ENFORCEMENT
1. The Chief updated the Board on the status of the eviction of tenants/squatters from a house on Paula Court.
OLD BUSINESS
No report.
NEW BUSINESS
1. An agreement for Village employees to participate in the police union’s health insurance program was presented. Seiler moved with a second from Fudala to approve the “Participation Agreement” with ICOP. Aye: Seiler, Fudala, Finney, Merkel, Nemec, Ziemba. Motion passed.
2. The State of Illinois has requested Village participation in the Illinois bicentennial on December 4th. Nemec moved with a second from Ziemba to authorize the Village President to sign the proclamation presented by the state for the bicentennial. Motion passed unanimously.
Seiler moved with a second from Ziemba to adjourn the meeting at 8:44 p.m. Motion passed unanimously.
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