Village of Carpentersville Board of Trustees met April 18.
Here is the minutes provided by the Board:
The regular meeting of the Village Board of Trustees was called to order at 7:00 p.m. Those present for roll call were Trustees Burroway, Stephens, Humpfer, Sabbe, Rehberg, Schultz and President Ritter. Also present were Attorney Passman, Assistant Village Manager/Community Development Director Huber, Finance Director Desai, Director of Information Technology Goethals, Public Works Director Cole, Assistant Public Works Director Gray, Police Chief Kilbourne, Fire Chief Schilling, Senior Analyst Monteleone, Economic Development Director Burke, and Public Building Superintendent Langlo.
The Pledge of Allegiance was led by President Ritter.
Invocation – Led by Pastor Dexter K. Ball, Faithwalk Harvest Center
Proclamations, Congratulatory Resolutions, and Awards –
Recognize Firefighter Craig A. Lauer for 40 Years of Service President Ritter presented Firefighter Lauer with a recognition plaque and said how much the Village appreciates his service. Lauer then introduced his family who were in attendance. He also thanked the Village, his family, and his fellow firefighters.
President Ritter asked for a short recess to allow Firefighter Lauer and his family to take pictures and to give people a chance to exit.
Arbor Day Proclamation:
Read by Trustee Stephens, proclaiming Friday, April 28th as Arbor Day in Carpentersville, IL.
Appointments, Confirmations, and Administration of Oath - None.
Public Comment-
Pastor Dexter K. Ball, Faithwalk Harvest Church Pastor Ball invited everyone out to the National Day of Prayer service outside of Village Hall on Thursday, May 4th, at 6 pm. He also thanked President Ritter on behalf of his church, the clergy council, his family, and the kids in the community for President Ritter’s 8 years of service, as well as Trustee Stephens.
Village Manager Rooney arrived at 7:13 pm.
Consent Agenda -
President Ritter asked if any Board Member wished to remove an item from the Consent Agenda for further review and discussion. No removals were requested.
Motion to pass the Consent Agenda by Trustee Humpfer, seconded by Trustee Stephens.
A. Approval of Bills
• Fiscal Year 2016 Bills List Totaling $1,971,452.80
B. Approval of Minutes
• Regular Board Meeting of March 7, 2017
• Regular Board Meeting of March 21, 2017
• Regular Board Meeting of April 4, 2017
C. Consideration Of Resolution To Waive the Bidding Requirements and Extend the 2015 Crack Seal Contact with Patriot Pavement Through 2017 At a Cost of $1.27 Per Pound Not to Exceed $60,000.
D. A Resolution Authorizing the Purchase of a 2017 Ford Police Interceptor SUV.
E. A Resolution Authorizing the Purchase of Two 2017 Ford Police Interceptor SUVs.
F. A Resolution to Waive the Bidding Requirements and Extend the 2015 Street Sweeping Contract With Hoving Clean Sweep Through 2017 in the Amount Not to Exceed A Cost of $41,233.78.
G. An Ordinance Authorizing Northern Illinois Gas Company (d/b/a Nicor Gas Company) Its Successors and Assigns, to Construct, Operate and Maintain a Gas Distributing System in and through the Village of Carpentersville, Illinois.
H. An Ordinance Amending the FYE December 31, 2016 Budget.
I. An Ordinance Approving the Carryover of FYE December 31, 2016 Expenses into FYE December 31, 2017 Budget.
J. An Ordinance Amending the FYE December 31, 2017 Budget.
K. A Resolution Approving an Agreement for Information Technology Consulting Services between the Village and Heartland Business Systems Inc.
Vote on Motion:
6 – ayes (Schultz, Rehberg, Sabbe, Humpfer, Stephens, and Burroway)
0 – nay.
0 – absent Motion passed.
President Ritter briefly went over a few items from the Consent Agenda to explain that they happened annually.
Reports of Manager, Officers, Commisions, and Staff:
Police Chief Kilbourne
Chief Kilbourne let the Board know the Boys and Girls Club of Dundee is reapplying for a grant through United Way for the Strengthening Families program. Trustee Burroway and Chief Kilbourne discussed how we are one of the few places to run the program in the northwest suburbs, and the importance of it in our community. Chief Kilbourne confirmed that Village Social Worker Griselda Hernandez is the driving force behind the program.
Fire Chief Schilling
Chief Schilling introduced a few of the firefighters present who will help him in his presentation. Chief Schilling explained the new device called a King Vision Airway, which has a fiber optic camera on the end of it. He said it helps them visualize the vocal cords when trying to intubate a patient. He passed one to the Board so they could see it. Firefighter Tony Ferreiro demonstrated the use of one on a dummy. Chief Schilling mentioned that this is part of cooperative efforts as the devices were purchased through a group purchase rate in the QuadCom area. He confirmed there is a device in every ambulance. Ferreiro confirmed for Trustee Humpfer that it can be operated even in very cold temperatures.
Chief Schilling and IT Director Goethals discussed the potential Village Drone Program. Chief Schilling mentioned that Firefighter Matt Tracy agreed to do most of the research into the program such as costs and licensing. He also mentioned that the Foreign Fire Board will invest $1,000 while the Village will invest $2,000 in the program, which will include 2 drones. He explained that we can use the drones for Public Safety events and needs. He also confirmed that every department in the Village will have access to the drones. Director Goethals explained how different departments can use the drone and how the pictures and videos can be used in marketing and social media. Director Goethals discussed how Firefighter Tracy will go through the licensing first, and then will help teach others so they can become certified. Trustee Schultz Director Goethals, and Trustee Schultz discussed the two certifications and their processes, as well as the storage of the drones. Trustee Rehberg inquired about the specific models.
President Ritter took a moment to address a rumor he heard and confirmed that there was never any plan to disband the full-time firefighters, and he wanted to make sure the fire department knew that.
Finance Director Desai
Director Desai explained the EAV (equalized assessed value) has increased this year. He thinks the property tax rate for the residents could decrease next year. He also discussed the police and fire pension funds, and how the village is contributing more than the state mandate. Director Desai confirmed for President Ritter that Walmart’s EAV is prorated for this year in TIF 3. He also said they still are waiting for the completed paperwork from Walmart before paying the reimbursement for the partial redevelopment cost.
Trustee Rehberg commented on how they look at both the tax levy and EAV, not just one, in order to watch the property tax rate. Trustee Humpfer also commented how the Village levies an amount, not a rate. President Ritter also mentioned the increase in commercial buildings in the area.
Economic Director Burke
Director Burke provided an update on Retail Strategies, the firm hired in January to assist in retail recruitment. They have been working on a marketing brochure, and have been in the area to do a tour of the market, and cataloguing all the available sites. He said next month the International Council of Shopping Centers has their largest international trade show (RECON) which Director Huber will attend, as well as Retail Strategies. Then, the company will come back to the Board to present the retail strategy they have put together. Trustee Humpfer emphasized his excitement about hearing the strategy plan. Director Burke confirmed the company will come to the Board first, not the Business Development Commission. Trustee Schultz believes we will offset and recuperate the costs we paid them by the companies they will bring to the Village. The Trustees discussed the old Dominick’s vacant store and Woodman’s success.
Committee Reports:
Parks & Special Events Commission
Trustee Schultz said the next meeting is tomorrow at 6:30pm (April 19th), and will discuss Arbor Day. The event will be April 28th in the morning with Parkview School, from 9:15 – 10:30am. They received a donated Autumn Blaze maple tree, and totes donated by Russo. They also will touch on the Community Yard Sale. She also attended the Clergy Meeting, which she thought was really good. She spoke about the clergy bringing back National Day of Prayer on Thursday, May 4th, from 6-7pm. Additionally, the clergy is planning a block party for the Morningside residents on July 28th. Trustee Schultz attended the Foxview meeting with Pastor Ball. His lunch program starts on June 1st, on June 9th is the Foxview summer kick-off, and August 4th is their back to school rally. She mentioned she is working with Habitat for Humanity to get their fence fixed, and other improvements.
Audit and Finance Commission
Trustee Rehberg said Audit and Finance met on Tuesday, April 11th, and went from 6:30 pm – 10 pm. They discussed the Water and Sewer Rate Study and what would happen next. He said Director Cole didn’t have any updates on Carpenter Park due to the recent weather. He mentioned there was a lot of discussion regarding the solid waste and refuse contract. He said they weighed 3 options: 1) a 4% reduction in cost to the current services 2) an 8% reduction in cost but require stickers on yard waste bags and 3) send it out to bid for RFP. He said how President Ritter brought up cost of unintended consequences that may come along with the yard waste stickers, as it disincentivizes people for cleaning up. He said the Commission decided to recommend the 1st option to the Board at a future meeting. Trustee Rehberg welcomed resident feedback on the issue. He mentioned how they also discussed Village Hall improvements, as well as the Nicor agreement, Walmart TIF reimbursements, and pensions. He also talked about the surplus in the general fund that is going to be transferred to the capital improvement fund.
Business Development Commission
Trustee Humpfer said the next meeting will be in a week, April 25th at 5:00pm, 2nd floor of Village Hall, and that everyone is welcome to attend.
QuadCom/JETS/C4
Trustee Burroway said the Board of Directors will meet twice a year, with the next meeting in September. He said the C4 meeting last week was excellent. He said a few District 300 members attended and provided them with good information. He said they made minor changes in their logo. For Jelkes Creek, the next meeting is in June.
President Ritter concluded the reports section.
Old Business:
President Ritter stated there was no Old Business.
New Business:
A. Consideration of a Resolution Waiving the Bidding Requirements and Accepting a Proposal from Morgan Harbour Construction in the Amount of $146,671 for Engineering Services Related to the Evaluation, Design, Repair or Replacement of Village Hall’s Heating, Venting, Air Conditioning System, Board Room, Elevator and Emergency Generator.
Motion to Approve by Trustee Sabbe, seconded by Trustee Humpfer.
Director Cole introduced Building Superintendent Eric Langlo, and gave a brief overview about what Langlo is in charge of, and that his team has been doing an excellent job. Director Cole gave a brief presentation regarding the major building issues at Village Hall such as heat and air conditioning, HVAC, the elevator, the Board room, and the emergency standby generator. He went over what units have been replaced in the past, as well as the police roof replacement which is currently out to bid. He then went into further detail about the items that need repair. Director Cole explained that we need to develop a plan, identify the deficiencies, prioritize the deficiencies, and figure out how to fund the repairs and replacements. He explained that Morgan Harbour was specifically selected for this project because of their expertise, their relationships in various professionals, and how they’ve previously worked on Village projects with desirable results. He mentioned that not included in the project but still necessary is the tuck pointing on the brick on the outside of Village Hall and the police department.
Director Cole, Superintendent Langlo, Trustee Rehberg, and Manager Rooney discussed further details. Manager Rooney explained you don’t typically do bids for this type of thing, but rather look at the qualifications, and that Morgan Harbour will be our expertise and then would then put things out to bid for the various projects. Trustee Humpfer commented that he believes Morgan Harbour has the expertise and connections, based on what he’s seen from previous projects, to help the Village. Trustee Rehberg commented that he felt more at ease after hearing about Langlo’s relationship and comfort with the company. The Board also discussed about the possible length of time needed to make the improvements and other future big decisions.
Vote on Motion:
6 – ayes (Schultz, Rehberg, Sabbe, Humpfer, Stephens, and Burroway)
0 – nay.
0 – absent Motion passed.
Trustee Reports:
Trustee Stephens – no report.
Trustee Humpfer had the following report:
- He sent his well-wishes to Trustee Stephens and President Ritter. He told Trustee Stephens to stay positive and that she can accomplish what she wants. He commented on his and President Ritter’s long relationship, and that although they did not always agree, they were able to work through it, and make an impact. He mentioned projects like Lake Marian Road, Maple Avenue, Carpenter Park, Carpenter Creek, and other street plans. He said he appreciated President Ritter’s insight and counsel and that he’ll be sorely missed. He also told President Ritter to stay positive as well.
Trustee Sabbe had the following report:
- He thanked the firefighters for coming out and demonstrating the new equipment. He also thanked Trustee Stephens and President Ritter for all of their help with his first 2 years on the Board.
Trustee Rehberg had the following report:
- He said he will not be at the May 2nd meeting due to having to go to a conference. He shared his story of being appointed to the Board in October 2012 by President Ritter. He had not met President Ritter before and didn’t think he had a chance of getting the appointment. He said it felt like a job interview with how many questions he was asked. He said he was very surprised by being chosen, and saw that President Ritter had the Village’s best interest in mind, and did not look for someone who would simply support him or agree with him. He commented how the seats don’t belong to the Trustees but rather the residents, and that the only constant on the Board is change.
Trustee Schultz had the following report:
- She thanked Adam Parchert and H2O Church for the Keith Andres Park clean-up. She thanked Boy Scout Troop 314 for the fish-fry that she and Trustee Stephens attended. She commented that she believes she first got to know President Ritter on the Improvement Committee on Saturday mornings doing yard work. She joked she will still call him for help with things. She commented that the last 8 years have been a wonderful experience with President Ritter. She also thanked Trustee Stephens for her service.
Trustee Burroway had the following report:
- He said he had never previously been involved in any municipal activities before his position on the Planning and Zoning Commission. Like Trustee Rehberg, he thought it was a long shot to get his position, but President Ritter picked him. He said this led to his wanting to run for the open Trustee spot at a later position. He commented that he and President Ritter had different views, but that didn’t stop President Ritter from helping him and taking a chance on him. He commented that from day 1 to today the Board has always thought about what they could do to make Carpentersville better. He thanked Trustee Stephens and President Ritter for both of their service.
President Ritter had the following report:
- He said his goal the whole time was to try and make things better.
- He said on April 24th Jersey Mike’s is having its ribbon-cutting.
- He commented that the Boys and Girls Club has made tremendous strides over the years. He remembered having to balance the budget as one of his first things in office, and he said that was one of the hardest decisions that he had to make. He mentioned that Curt McReynolds accepted a job in Arizona and will no longer be running the Club.
- He said the Fox Valley Library will supply lunches to children over the summer.
- He mentioned the possibility of a unique business coming to Carpentersville.
- He talked about how the Board would often disagree, but people would let it go and not bring it up after the fact. He said he hopes his successor figures out that he will have to work with everybody. He said the thing he was proudest of was keeping the Board focused on a better Carpentersville.
Trustee Humpfer thanked President Ritter and Trustee Stephens one more time and led a round of applause for them.
Closed Session:
Trustee Stephens motioned to adjourn to Closed Session, seconded by Trustee Humpfer, to discuss Section 2(c)(1) of Open Meetings Act - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; and Section 2(c)(11) of Open Meetings Act – Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Vote on Motion:
6 – ayes (Sabbe, Rehberg, Schultz, Burroway, Stephens, and Humpfer)
0 – nay.
0 – absent Motion passed.
The Board adjourned to Closed Session at 8:50 p.m.
The Board reconvened at 9:05 p.m.
Discussion Concerning Other Village Business:
Director Huber discussed a potential business that is interested in coming to Carpentersville, however, he and they are still trying to find where the best place to suit them relating to storage and square footage. He also mentioned that the Village will be in talks with the school district regarding the shuttered Woodlawn School, and what the future potential is for it. Additionally he mentioned that there have been some sign violations by businesses.
Director Burke informed the Board that they are in discussions with the owner of the building where American Mattress and Jersey Mike’s is located regarding the possible sale of the building to a new developer. The talks center on rebate payments and occupancy clauses.
VI. Adjournment
As there was no further business, Trustee Stephens moved to adjourn the meeting, seconded by Trustee Humpfer. Voice vote was unanimous.
The meeting adjourned at 9:35 p.m.
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