Geneva Public Library District recently approved a new ordinance on reimbursements for travel, meal and lodging expenses.
Here is the ordinance as provided by Geneva Public Library District:
ORDINANCE NO. 2017-7 AN ORDINANCE OF THE GENEVA PUBLIC LIBRARY DISTRICT REGULATING REIMBURSEMENT OF TRAVEL, MEAL, AND LODGING EXPENSES
Recitals and definitions
1. Requirement. This ordinance is adopted by the board of library trustees of the Geneva public library district responsive to the requirements of the local government travel expense control act (the act), 50 ILCS 150/1.
2. Reimbursable rates. The library district shall reimburse permitted expenses as set forth on the attached exhibit A.
3. Reimbursement request form. The library district shall only approve reimbursement of expenses if a library trustee or employee submits expenses on the library district's professional development and expense report forms (exhibit) within 90 days of travel.
4. Entertainment expenses. The library district shall not reimburse any library trustee or employee for any entertainment expenses unless such expense is ancillary to the purpose of the program or event.
5. Board approval of certain reimbursable expense. The following expenses for travel, meals, and lodging may be approved only by a roll call vote at an open meeting of the board of library trustees:
a. Any reimbursable expenses of an employee that exceeds the maximum allowed because of emergency or extraordinary circumstances;
b. Any reimbursable expense of a library trustee.
6. Forms. The library director if authorized to develop such additional forms as the library director deems helpful consistent with this ordinance and the act.
7. Conflict. All ordinances or part of ordinances conflicting with any provision of this ordinance be and the same are repealed.
8. Effective date. This ordinance shall be in full force and effect from and after its adoption.
Adopted November 17, 2016, pursuant to a roll call vote as follows:
ayes: 7
nays: 0
absent: 0
abstain: 0
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