The Montgomery Village Board met Oct. 10 to present the 2016 audit.
Here is the meeting's agenda, as provided by the board:
Village of Montgomery
200 N. River Street Village Board Meeting
Montgomery, Illinois 60538 October 10, 2016
Village President Brolley called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance
led by Boy Scout Troop 12.
Roll Call
Trustee Sperling Yea Trustee Jungermann Yea
Trustee Lee Yea Trustee Marecek Yea
Trustee Heinz Yea Trustee Bond Yea
Also present: Attorney Steve Andersson, Village Administrator Jeff Zoephel, Chief of Police Dan
Meyers, Deputy Chief Armando Sanders, Director of Public Works Todd Hoppenstedt, Director of
Finance Justin VanVooren, Village Engineer Peter Wallers, Director of Community Development Rich
Young, Members of the Press and others.
Public Participation
A. Public Comments (Two Minute Opportunity).
Trustee Marecek announced that Boy Scout Troop 12 will be having their pancake breakfast on
October 22nd at St. Luke’s Church from 7:30 to 11:30 am.
B. Boy Scout Troop 12 (St. Luke’s) completed a flag ceremony and led the pledge.
President Brolley thanked the Boy Scout Troop for their presentation.
C. Swearing in of Officer Paul D. Godinho.
Deputy Chief Armando Sanders introduced and President Brolley swore in and presented Officer
Godinho to the Village Board and staff. His family was in attendance for the presentation.
D. Lulu Blacksmith Regarding Waubonsee Community College.
Lulu Blacksmith, Director for Community Engagement for Waubonsee Community College, thanked
the Village Board and President Brolley for supporting higher education and economic growth in their
community. She presented the Board with a 50th Anniversary plaque and brochures in appreciation.
E. Proclamation Recognizing the Montgomery Public Works Graduates of the Illinois Public Service
Institute – Class of 2016.
President Brolley recognized and congratulated the three Public Works graduates of the Illinois Public
Service Institute - Class of 2016 who were Adam Hake, Cory Kennedy and Mark Wolf. Their families
were in attendance for the presentation.
Trustee Sperling moved to approve the Proclamation Recognizing the Montgomery Public Works
Graduates of the Illinois Public Service Institute – Class of 2016. Trustee Marecek seconded this
motion.
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October 10, 2016
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6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee Jungermann,
Trustee Marecek, Trustee Bond voting yea.
F. Proclamation for Fox Valley Special Recreation Association.
President Brolley celebrated and honored the 40th anniversary of the Fox Valley Special Recreation
Association for serving the recreational needs of individuals with special needs in the Fox Valley area.
Jason Posluszny from the FVSRA spoke and thanked the Board for recognizing their 40th anniversary
and supporting their programs.
Trustee Sperling moved to approve the Proclamation for Fox Valley Special Recreation Association.
Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee Jungermann,
Trustee Marecek, Trustee Bond voting yea.
G. Proclamation for Breast Cancer Awareness Month.
President Brolley declared October as Breast Cancer Awareness Month in the Village of Montgomery
and urged all women and their families to learn the facts about breast cancer, support those
courageously fighting breast cancer and honor those lives lost to this devastating disease. Trustee
Sperling thanked the Board for putting this item on the agenda.
Trustee Sperling moved to approve the Proclamation for Breast Cancer Awareness Month. Trustee
Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee Jungermann,
Trustee Marecek, Trustee Bond voting yea.
H. Proclamation for Domestic Violence Awareness Month.
President Brolley declared October as Domestic Violence Awareness Month in the Village of
Montgomery and urged our citizens to work together to eliminate domestic violence from our
communities.
Trustee Sperling moved to approve the Proclamation for Domestic Violence Awareness Month.
Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee Jungermann,
Trustee Marecek, Trustee Bond voting yea.
I. Presentation of the Audit.
Director VanVooren introduced Jamie Wilkey from Lauterbach and Amen, LLP who presented the
findings for the Village Audit, ending fiscal year April 30th, 2016. Director VanVooren asked that the
Board accept and put on file the financial statements from the presentation.
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October 10, 2016
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Ms. Wilkey thanked Director VanVooren and his team for doing an excellent job preparing for the
audit. No material adjustments were found that were required to get the statements up to standard,
which is not the norm for municipal audit engagements. The Village received a clean, unmodified
audit opinion which is the highest level decision issued in the government world. Trustee Lee and
President Brolley thanked Director VanVooren and the auditors for putting the audit report together.
Trustee Bond moved to approve to Accept and Put on File the Financial Statements from the
Presentation of the Audit. Trustee Marecek seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Bond, Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee
Jungermann, Trustee Marecek voting yea.
Consent Agenda
A Minutes of the Village Board Meeting of September 26, 2016.
B. Building Report for September 2016.
C. Accounts Receivable Report for September 2016.
D. Accounts Payable through October 6, 2016 in the Amount of $574,561.94.
Trustee Sperling moved to approve items A-D on the Consent Agenda. Trustee Marecek seconded
this motion.
6 Yea. 0 No. Motion carried. Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee Jungermann,
Trustee Marecek, Trustee Bond voting yea.
Items for Separate Action
A. Pearl Street Storm Sewer Rehabilitation.
Village Engineer Peter Wallers requested approval for the Pearl Street Storm Sewer Rehabilitation
project previously discussed with the Board. He described the reasons for the work and
recommended the bid from SAK Construction LLP out of O’Fallon, MO be accepted as it was the most
cost effective bid for this traditional type of lining rehabilitation. Engineer Wallers also explained that
this type of lining had been used successfully for pipe repair in the Village previously.
Trustee Sperling inquired why no local contractors had bid on the job, if it was specialized work that
required out of state contractors and when the job would begin. Engineer Wallers clarified that it is
common, licensed work, that we don’t always have local contractors bidding on the jobs, and that the
job would begin in March 2017 and likely conclude in April 2017.
Trustee Bond moved to approve a contract with SAK Construction for the Pearl Street Storm Sewer
Rehabilitation. Trustee Jungermann seconded this motion.
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October 10, 2016
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6 Yea. 0 No. Motion carried. Trustee Bond, Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee
Jungermann, Trustee Marecek voting yea.
B. Plan Commission Recommendations.
Director Young discussed two items related to an applicant’s request regarding the property at 1415
Bohr Avenue that is currently vacant and zoned M2 and planned to be a construction operation. A
revised site plan was received by Director Young and the details were presented to the Board. It was
established that he would support the one minor side yard setback variation to the west. He
requested that the Board accept the Plan Commission and the ZBA’s recommendations and indicate
whether they should go forward with approval of a special use for the storage and the side yard
setback variance.
Various questions were raised about whether the side yard setback was acceptable, the use of the
multi-tenant building and what materials would be stored on site. Director Young clarified that the
setback would be acceptable and that the applicant plans to use the majority of the property for his
contracting business, with a possibility in the future of using the truck dock for a permitted use. The
applicant, Ruben Hernandez, spoke and clarified that he is a concrete contractor and that small
quantities of gravel, topsoil and small broken concrete from leftover jobs would be the intended
materials to be stored on site.
Additional questions were asked about whether a bike rack would be installed at this new facility, if
any recycling of existing concrete would be done on site, if the applicant planned to rent a part of the
other two building spaces to his mechanic for inside and outside equipment work and finally, if a
landscape company might be another possible tenant.
Director Young advised that all new sites being developed require a bike rack to be installed. The
applicant, Mr. Hernandez, said it would not be a problem to add a bike rack, that he would not be
doing any concrete recycling on site, that his mechanic would do work on both his equipment and
outside equipment and that he would not have a landscape company as another tenant.
President Brolley thanked Mr. Hernandez for coming in to address the Board and for working with the
Village and staff to bring the setbacks into conformance. He suggested the Board accept the Planning
Commission’s recommendations for PC2016-025 Special Use, ZBA 2016-028, ZBA 2016-029, ZBA
2016-030 and ZBA 2016-031. He also proposed adding the one variance item to the next agenda in
two weeks to allow the Board time to discuss the site plan changes and for staff to update their
report.
Trustee Marecek moved to approve the Plan Commission Recommendations. Trustee Sperling
seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Marecek, Trustee Bond, Trustee Sperling, Trustee Lee, Trustee
Heinz, Trustee Jungermann voting yea.
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October 10, 2016
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C. Temporary Liquor License Request for United Sugars Corporation.
Administrator Zoephel stated that United Sugars Corporation is having a Grand Opening Event on
their property on November 2nd from 4-7 pm and asked for a Temporary Liquor License for this event.
President Brolley clarified that temporary liquor licenses are common from time to time and new
requests typically come before the Board for approval.
Trustee Bond moved to approve the Temporary Liquor License Request for United Sugars
Corporation. Trustee Jungermann seconded this motion.
6 Yea. 0 No. Motion carried. Trustee Bond, Trustee Sperling, Trustee Lee, Trustee Heinz, Trustee
Jungermann, Trustee Marecek voting yea.
Items for Discussion
A. Water Study.
Engineer Peter Wallers asked the Board if they have reached a consensus so that EEI can complete
the Water Study. As previously discussed, multiple alternatives were considered in regard to this
issue, including a joint facility with other communities, an individual facility for Montgomery only and
no action at all. Engineer Wallers clarified the need for the water study and to consider planning an
alternate water supply in the next five to ten years instead of relying solely on the deep aquifer water
that is currently being utilized.
Questions were raised regarding the need for a new water supply, the potential costs and budgeting
timeline for the new facilities, governance conditions, land acquisition, monitoring of water levels and
testing of the water quality. Engineer Wallers shared that the Village has ample treatment and well
capacity now. He also cautioned not to build water supply facilities with equipment that was reliant
on the existing deep aquifer as it has a limited capacity and would become outdated in the future.
He also suggested that a first step in the process could be to determine a possible land acquisition
location for a new water treatment facility. He clarified that planning costs, exploration of a
governance system, water commission, water quality testing and intergovernmental agreements
would need to be explored. He summarized that per capita water consumption is trending down, that
they should focus on reducing water loss and not lock into any significant costs over the next 3 years,
other than possibly land acquisition. Finally, he stated that starting as early as next year that water
quality testing could be considered and planned for in the budget.
President Brolley agreed that water testing and budgeting could apply next year regardless of which
water supply option was agreed upon. He finalized by stating that the preferred option for the Water
Study would be a joint municipality project with river water with Trustee Sperling, Trustee
Jungermann, Trustee Marecek and Trustee Bond voicing agreement. President Brolley proposed that
the Water Supply report be finalized and addressed at a future meeting for approval.
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October 10, 2016
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New or Unfinished Business
Trustee Marecek congratulated President Brolley on the CMAP Board appointment.
Future Meetings
A. Beautification Committee – Wednesday, October 12, 2016 at 6:00 p.m.
B. Historic Preservation Commission – Monday, October 17, 2016 at 6:30 p.m.
C. Plan Commission – Thursday, November 3, 2016 at 7:00 p.m.
D. Committee of the Whole Meeting – Tuesday, October 18, 2016 at 7:00 pm. (Canceled)
E. Village Board Meeting – Monday, October 24, 2016 at 7:00 p.m.
Executive Session
There was no Executive Session this evening.
Adjournment: 8:03 p.m.
Seeking no further business to come before the Board, it was moved by Trustee Heinz and seconded
by Trustee Jungermann to adjourn the meeting.
6 Yea. 0 No. Motion carried. Trustee Heinz, Trustee Jungermann, Trustee Marecek, Trustee Bond,
Trustee Sperling, Trustee Lee voting yea.
Respectfully submitted,
Penny Fitzpatrick
Village Clerk
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