The Elgin Committee of the Whole met Aug. 10 to provide an update on the recent odor and taste
event effecting the city’s water supply.
Here are the meeting's minutes, as provided by the city:
COMMITTEE OF THE WHOLE MEETING
August 10, 2016
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
minutes of the July 13, 2016, regular meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the
minutes of the July 23, 2016, special meeting. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays:
None. Abstain: Councilmember Powell.
Presentation on Potential Water Treatment Options to Mitigate Taste and Odor Issues
(Informational Presentation)
Kyla Jacobsen, Water System Superintendent, provided an update on the recent odor and taste
event effecting the city’s water supply. She noted the measures taken, the length of the event,
and the number of similar events the city has had in the past. Ms. Jacobsen outlined ozone
treatment including the process, the equipment needed, and potential costs.
There was discussion regarding the safety of the water, the feasibility of the use of ozone
treatment, and the recommendations of the water department.
Follow-up Discussion to Sikich LLC Audit Presentation (Informational Presentation)
Mayor Kaptain responded to comments made by Councilmember Dunne at the July 13, 2016
Committee of the Whole meeting regarding the audit presentation.
There was discussion regarding the procurement procedures and the method used to request
proposals for professional auditing services.
Committee of the Whole
August 10, 2016
Page 2
Consideration of Second Amendment to Engineering Services Agreement with RK Johnson
and Associates Inc. Engineers for 2016 Combined Sewer Overflow NPDES Permit
Compliance
Councilmember Powell made a motion, seconded by Councilmember Gavin, to approve the
second amendment to the agreement with RK Johnson and Associates Inc. Engineers in the
amount of $109,100 in order to continue the multi-year agreement to assist the city with
compliance of the IEPA NPDES permit requirements as well as provide city staff with
engineering services. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez,
Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Approval of New U.S. Route 20 and Reinking Road Intersection
Configuration
There was discussion regarding the possible intersection configuration, funding sources, and
impact on development.
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve the
agreement with RK Johnson and Associates Inc. for the concept of the new U.S. Route 20 and
Reinking Road intersection to support the construction of a roundabout at the intersection to
eliminate the undesirable curve at Reinking Road. Upon a roll call vote: Yeas: Councilmembers
Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain.
Nays: None.
Consideration of Intergovernmental Agreement and Easement Agreement with the Fox
River Water Reclamation District for a Sludge Transfer Main Project
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to enter into an
intergovernmental agreement and an easement agreement with the Fox River Water Reclamation
District to allow the District to install a sludge transfer main along the northern boundary of the
city's Sports Complex property. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin,
Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Martinez commented on the recent Food Truck event sponsored by the Grand
Victoria Casino. She noted that it was a well-attended and successful event.
Councilmember Steffen announced the Kiwanis BBQ event being held on Saturday August 13,
2016 from 4:00 p.m. to 7:00 p.m. at the Sherman Hospital parking lot.
Committee of the Whole
August 10, 2016
Page 3
Councilmember Powell thanked residents Michael and Christopher Cole for organizing the Unity
Peace Walk held on Sunday, August 7, 2016. She also thanked the Human Relations
Commission, the YWCA and Coalition of Elgin Religious Leaders for sponsoring the event.
Announcements from Staff
Laura Valdez-Wilson, Management Analyst in the City Manager’s Office, announced upcoming
city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn. Upon
a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge,
Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 6:59 p.m.
s/ Kimberly Dewis August 24, 2016
Kimberly Dewis, City Clerk Date Approved
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